California Baptist University
Administrative Support Specialist
🇺🇸 Riverside, CA
🕑 Full-Time
💰 $25 - $26 per Hour
💻 Other
🗓️ October 3rd, 2025
Edtech.com's Summary
California Baptist University is hiring an Administrative Support Specialist. The role involves supporting key clinical and academic leaders in managing the Speech Language Pathology Clinical Education Center and offsite clinical education activities, along with managing admissions, data entry, and event coordination duties.
Highlights
- Manage administrative tasks for Clinical Education Center (CEC) clients, including contact, paperwork, and scheduling.
- Maintain master schedules for therapy rooms and sessions at the CEC.
- Create and maintain records and forms for student clinicians, supporting materials management.
- Schedule reviews and ratings for clinical education, maintain client satisfaction surveys.
- Prepare facility and equipment needs for therapy, support groups, and special events.
- Assist with educational technology upgrades and training (e.g., Calipso).
- Train and supervise undergraduate student volunteers in policies and HIPAA compliance.
- Maintain contacts for partner clinical education sites and support offsite clinical education coordination.
- Handle student paperwork including clinical hours, evaluations, background checks, and medical clearances.
- Requires Associate degree or equivalent with 6 months to 1 year related experience; proficiency in computer applications; strong organizational and communication skills; ability to manage confidential information; supervise student workers.
- Hourly pay range of $25.00 to $25.50, with comprehensive employee benefits provided.
Administrative Support Specialist Full Description
Administrative Support Specialist
Posting Details
Position Information
Job Title | Administrative Support Specialist
Posting Number | S1605P
Pay Range | The compensation for this appointment will range from $25.00 to $25.50 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.
Posting Number | S1605P
Pay Range | The compensation for this appointment will range from $25.00 to $25.50 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.
Position Summary Information
Summary | Provide support to the Clinical Coordinator, Director of Clinical Education and Director of Academic Operations in all tasks related to the planning and operation of the Speech Language Pathology Clinical Education Center (CEC), as well as assistance with offsite clinical education within the College of Health Science. Assists with other administrative responsibilities including but not limited to admissions, data entry, and event coordination by performing the following duties.
Essential Duties and Responsibilities | 1. Complete multiple administrative tasks related to CEC clients including initial and ongoing contact, completion/verification of paperwork, and scheduling.2. Maintain the CEC master schedule for all therapy rooms and sessions.3. Create, collect, and maintain all forms and records relating to student clinicians, and assist in the creation of student clinician materials in Drop Box or any other systems used.4. Schedule all reviews and ratings for Director of Clinical Education and maintain all client satisfaction surveys.5. Prepare all facility and equipment needs such as reading materials, educational information, computers, therapy materials, and anything needed for support groups and other events.6. Assist in upgrades and trainings related to educational technology such as Calipso.7. Train and supervise undergraduate student volunteers at the CEC, including center policies and procedures as well as HIPAA compliance..8. Maintain current contacts for partner clinical education sites including clinics, schools, and rehabilitation facilities.9. Assist with offsite clinical education communication, confirmations, contract process, and provision of all required documentation.10. Assist with all undergraduate and graduate student paperwork including clinical hours logs, preceptor evaluations, COC, background checks, and medical/TB test results.11. Assist the Clinical Coordinator, Director of Clinical Education, and Director of Academic Operations with maintaining relationships with preceptors such as greeting cards, newsletters, and invitations to graduation ceremonies.
12. Other duties may be assigned.
Supervisory Responsibilities | This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
Other Knowledge Skills and Abilities | To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values. Skill in the use of personal computers and related software applications. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices. Ability to plan, develop, and coordinate multiple projects. Ability to read and write at a level appropriate to the duties of the position. Ability to use independent judgment and to manage and impart confidential information. Ability to gather data, compile information, and prepare reports. Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body. Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments. Strong organizational skills and detail oriented. Excellent telephone courtesy, knowledge, and experience. Ability to coordinate and organize meetings and/or special events. Ability to create, compose, and edit written materials. Ability to develop and maintain recordkeeping systems and procedures. Ability to resolve customer complaints and concerns. Ability to investigate and analyze information and to draw conclusions.
Education and/or Experience | Associate degree (A.A.) or equivalent from two-year college or technical school; and six months to one year related experience and/or training; or equivalent combination of education and experience.
Essential Duties and Responsibilities | 1. Complete multiple administrative tasks related to CEC clients including initial and ongoing contact, completion/verification of paperwork, and scheduling.2. Maintain the CEC master schedule for all therapy rooms and sessions.3. Create, collect, and maintain all forms and records relating to student clinicians, and assist in the creation of student clinician materials in Drop Box or any other systems used.4. Schedule all reviews and ratings for Director of Clinical Education and maintain all client satisfaction surveys.5. Prepare all facility and equipment needs such as reading materials, educational information, computers, therapy materials, and anything needed for support groups and other events.6. Assist in upgrades and trainings related to educational technology such as Calipso.7. Train and supervise undergraduate student volunteers at the CEC, including center policies and procedures as well as HIPAA compliance..8. Maintain current contacts for partner clinical education sites including clinics, schools, and rehabilitation facilities.9. Assist with offsite clinical education communication, confirmations, contract process, and provision of all required documentation.10. Assist with all undergraduate and graduate student paperwork including clinical hours logs, preceptor evaluations, COC, background checks, and medical/TB test results.11. Assist the Clinical Coordinator, Director of Clinical Education, and Director of Academic Operations with maintaining relationships with preceptors such as greeting cards, newsletters, and invitations to graduation ceremonies.
12. Other duties may be assigned.
Supervisory Responsibilities | This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
Other Knowledge Skills and Abilities | To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values. Skill in the use of personal computers and related software applications. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices. Ability to plan, develop, and coordinate multiple projects. Ability to read and write at a level appropriate to the duties of the position. Ability to use independent judgment and to manage and impart confidential information. Ability to gather data, compile information, and prepare reports. Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body. Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments. Strong organizational skills and detail oriented. Excellent telephone courtesy, knowledge, and experience. Ability to coordinate and organize meetings and/or special events. Ability to create, compose, and edit written materials. Ability to develop and maintain recordkeeping systems and procedures. Ability to resolve customer complaints and concerns. Ability to investigate and analyze information and to draw conclusions.
Education and/or Experience | Associate degree (A.A.) or equivalent from two-year college or technical school; and six months to one year related experience and/or training; or equivalent combination of education and experience.
Posting Detail Information
Open Date |
Remove from Web |
Open Until Filled |
Special Instructions to Applicants |
Nondiscrimination Statement | State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting | https://jobs.calbaptist.edu/postings/9670
Remove from Web |
Open Until Filled |
Special Instructions to Applicants |
Nondiscrimination Statement | State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting | https://jobs.calbaptist.edu/postings/9670
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a Christian?
- Yes
- No
- * Do you attend church regularly?
- Yes
- No
- If no, please explain (required):
(Open Ended Question) - * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
- Yes (I am familiar and not in conflict)
- No (I am in conflict or not familiar)
Applicant Documents
Required Documents
Optional Documents
Optional Documents
- Resume
- Cover Letter
- Letter of Reference 1
- Letter of Reference 2
- Other Document
- Other Document 2
© 2018 California Baptist University
All rights reserved.
8432 Magnolia Ave. Riverside, CA 92504
(951) 552-8655 | hroffice@calbaptist.edu
All rights reserved.
8432 Magnolia Ave. Riverside, CA 92504
(951) 552-8655 | hroffice@calbaptist.edu
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