Appalachian State University
Administrative Support Specialist
🇺🇸 Boone, NC
🕑 Full-Time
💰 $44K - $47K
💻 Other
🗓️ August 26th, 2025
Edtech.com's Summary
Appalachian State University is hiring an Administrative Support Specialist. This role provides comprehensive administrative support to the Chair of the Psychology Department, managing departmental budgets, supervising assistants, coordinating course scheduling, processing travel arrangements, and maintaining departmental records to ensure smooth departmental operations.
Highlights
- Supervise office assistant and graduate assistants.
- Manage departmental budgets including grants, foundation, and faculty accounts.
- Order supplies and equipment; assist with course audits and class scheduling.
- Process travel arrangements and reimbursements for prospective faculty and guests.
- Establish and maintain personnel and departmental records.
- Compile, edit, and proofread departmental reports and communications.
- Manage and track graduate applications, assistantships, test scores, and thesis progress.
- Proficiency required in Banner Finance and Student Information System.
- Required qualifications: High school graduation plus one year office experience or equivalent combination.
- Anticipated salary range: $43,542 to $46,643 annually.
Administrative Support Specialist Full Description
Administrative Support Specialist
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
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Please see Special Instructions for more details.
Please attach required documents:
- Cover Letter
- Resume
List a minimum of 3 professional references in the application or attach List of References with Contact Information
Posting Details
Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.
Position Summary Information
Classification Title | Administrative Support Specialist (Lead in Acad Dept or Admin with Budget Function)
Working Title | Administrative Support Specialist
Location | Boone, NC
Job Category | 6
Position Number | 021931
Not Eligible for Visa Sponsorship | VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department | Psychology - 250800
Minimum Qualifications | Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.
License/Certification Required |
Essential Job Functions | This position provides comprehensive administrative support to the Chair of the Psychology Department at Appalachian State University. The department offers approximately 100 classes per semester across graduate and undergraduate concentrations. Its mission is to foster an understanding of the mechanisms of animal and human behavior, contributing to a liberal education and forming the foundation for professional practice in psychology.
The Administrative Support Specialist plays a key role in ensuring the smooth operation of departmental activities and maintaining effective communication among faculty, staff, and students. A successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a dynamic academic environment.
Responsibilities & Duties Include: Supervise office assistant and graduate assistants. Manage departmental budgets, including grants, foundation, and faculty accounts. Order supplies and equipment for departmental use. Assist the department chair with course term audits and class scheduling. Process travel arrangements and reimbursements for prospective faculty and guests. Establish and maintain personnel and departmental records. Compile, edit, and proofread departmental reports and communications. Manage and track graduate applications, assistantships, test scores, and thesis progress (including committee composition). Perform other duties as assigned to support departmental operations.
Knowledge, Skills, & Abilities Required for this Position | Considerable knowledge of University policies and procedures Proficiency in general office techniques and administrative practices Ability to communicate effectively verbally and in writing Accurate word processing skills with a minimum typing speed of 60 words per minute Considerable knowledge of Banner Finance and Student Information System Strong multitasking abilities and the capacity to manage competing priorities efficiently
Preferred Qualifications | see required Knowledge, Skills and Abilities
Type of Position | Permanent Full-Time
Staff/Non-Faculty | Staff/Non-Faculty
Appointment Type | 1.0
Work Schedule/Hours | Monday-Friday, 8:00-5:00 pm
Number of Hours Per Week | 40
Number of Months Per Year | 12
Mandatory Staff | No
Physical Demands of Position | To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level | Advanced
Salary Grade Equivalency | GN08
Salary Range |
Anticipated Hiring Range | $43,542-46,643
Required Functional Competencies to Successfully Perform Job Duties. | Budgeting: Exercises responsibility for administering the budget, which includes making recommendations regarding the use and distribution of funds. In conjunction with the administrator, advises subordinate units on fiscal matters such as budget planning, budget analysis, and funding sources. Manages the overall budget for the administrator by reporting expenditures and allocation of funds and sources on a regular basis. Interprets and applies all aspects of the P-card purchasing policies and procedures as well as special funds accounting for grants along with university policies and procedures of purchasing.
Information/Records Administration: Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines. In-depth knowledge of the archive procedures and tenure and promotion policies and procedures. In-depth knowledge of the Resource Manual, University Policies and Procedures, Faculty Search requirements. Maintains records of faculty needs such as travel, contracts, and scheduling.
Communication-Verbal: Interprets guidelines, answers inquiries and advises others regarding processes, services, and operations as applied to non-standard situations. Communicates expectations to other employees, which may include formal/informal training. Schedules and coordinates appointments, meetings and events.
Communication-Written: Independently compiles, analyzes, assimilates, and composes information into varied or non-standard formats with responsibility for content review, accuracy, quality, and timelines, requiring in-depth program knowledge and interpretation. Correspondence related to special events.
Working Title | Administrative Support Specialist
Location | Boone, NC
Job Category | 6
Position Number | 021931
Not Eligible for Visa Sponsorship | VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department | Psychology - 250800
Minimum Qualifications | Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.
License/Certification Required |
Essential Job Functions | This position provides comprehensive administrative support to the Chair of the Psychology Department at Appalachian State University. The department offers approximately 100 classes per semester across graduate and undergraduate concentrations. Its mission is to foster an understanding of the mechanisms of animal and human behavior, contributing to a liberal education and forming the foundation for professional practice in psychology.
The Administrative Support Specialist plays a key role in ensuring the smooth operation of departmental activities and maintaining effective communication among faculty, staff, and students. A successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a dynamic academic environment.
Responsibilities & Duties Include: Supervise office assistant and graduate assistants. Manage departmental budgets, including grants, foundation, and faculty accounts. Order supplies and equipment for departmental use. Assist the department chair with course term audits and class scheduling. Process travel arrangements and reimbursements for prospective faculty and guests. Establish and maintain personnel and departmental records. Compile, edit, and proofread departmental reports and communications. Manage and track graduate applications, assistantships, test scores, and thesis progress (including committee composition). Perform other duties as assigned to support departmental operations.
Knowledge, Skills, & Abilities Required for this Position | Considerable knowledge of University policies and procedures Proficiency in general office techniques and administrative practices Ability to communicate effectively verbally and in writing Accurate word processing skills with a minimum typing speed of 60 words per minute Considerable knowledge of Banner Finance and Student Information System Strong multitasking abilities and the capacity to manage competing priorities efficiently
Preferred Qualifications | see required Knowledge, Skills and Abilities
Type of Position | Permanent Full-Time
Staff/Non-Faculty | Staff/Non-Faculty
Appointment Type | 1.0
Work Schedule/Hours | Monday-Friday, 8:00-5:00 pm
Number of Hours Per Week | 40
Number of Months Per Year | 12
Mandatory Staff | No
Physical Demands of Position | To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level | Advanced
Salary Grade Equivalency | GN08
Salary Range |
Anticipated Hiring Range | $43,542-46,643
Required Functional Competencies to Successfully Perform Job Duties. | Budgeting: Exercises responsibility for administering the budget, which includes making recommendations regarding the use and distribution of funds. In conjunction with the administrator, advises subordinate units on fiscal matters such as budget planning, budget analysis, and funding sources. Manages the overall budget for the administrator by reporting expenditures and allocation of funds and sources on a regular basis. Interprets and applies all aspects of the P-card purchasing policies and procedures as well as special funds accounting for grants along with university policies and procedures of purchasing.
Information/Records Administration: Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines. In-depth knowledge of the archive procedures and tenure and promotion policies and procedures. In-depth knowledge of the Resource Manual, University Policies and Procedures, Faculty Search requirements. Maintains records of faculty needs such as travel, contracts, and scheduling.
Communication-Verbal: Interprets guidelines, answers inquiries and advises others regarding processes, services, and operations as applied to non-standard situations. Communicates expectations to other employees, which may include formal/informal training. Schedules and coordinates appointments, meetings and events.
Communication-Written: Independently compiles, analyzes, assimilates, and composes information into varied or non-standard formats with responsibility for content review, accuracy, quality, and timelines, requiring in-depth program knowledge and interpretation. Correspondence related to special events.
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date | 08/25/2025
Closing Date | 09/22/2025
Competency Level Statement | Management will only consider applicants who meet the required competencies.
Special Instructions to Applicants | Please attach required documents: Cover Letter Resume List a minimum of 3 professional references in the application or attach List of References with Contact Information
Search Chair Name | Dr. Rose Mary Webb
Search Chair Email | webbrm@appstate.edu
Applicant Pool Preference | External (Post on the Web)
Closing Date | 09/22/2025
Competency Level Statement | Management will only consider applicants who meet the required competencies.
Special Instructions to Applicants | Please attach required documents: Cover Letter Resume List a minimum of 3 professional references in the application or attach List of References with Contact Information
Search Chair Name | Dr. Rose Mary Webb
Search Chair Email | webbrm@appstate.edu
Applicant Pool Preference | External (Post on the Web)
Departmental Information
Quick Link | https://appstate.peopleadmin.com/postings/51953
Posting Number | 201502914P
Posting Number | 201502914P
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter / Letter of Interest
Optional Documents
- List of References with Contact Information
Contact Us:
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
Phone: 828-262-3187
Fax: 828-262-6489
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
Phone: 828-262-3187
Fax: 828-262-6489
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