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Administrative Support Specialist - Didactic Education

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Posting Details

 Position Information 

Job Title  | Administrative Support Specialist - Didactic Education
Posting Number  | S1564P
Pay Range  | The compensation for this appointment will range from $24.00 to $24.50 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits. 

 Position Summary Information 

Summary  | Provide support to the Department of Physician Assistant Studies (PAS), under the direction of the Director of Academic Education, in all tasks relating to the didactic education portion of the program. Assists with other administrative responsibilities including but not limited to admissions, data entry, and event coordination.
Essential Duties and Responsibilities  | ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assist with accreditation documentation, primarily in curriculum mapping, syllabi preparation, data analysis, and exam specification to ARC-PA standards, WSCC standards, and student learning objectives in each course. Coordinate and analyze assessment data from E-medley, Exam Soft, and Qualtrics data systems. Develop the templates for assessment reports that faculty will complete for ARC-PA and WSCC. Assist faculty with the proctoring of exams (remediation and student accommodation) using Exam Soft. Provide clerical support for duties related to the DMSc program. Assist with onboarding specialty consultants, prepare paperwork for payments, and update information to facilitate future work assignments Assist in the planning, coordination, and assessment of PAS events including White Coat Ceremony, didactic and clinical orientation days, interview days, prospective student events, and more. Assist in the planning, coordination, and assessment of Objective Structured Clinical Examinations (OSCEs) including standardized patient recruitment, schedule coordination, preparation of technology, and patient training. Create, implement, and troubleshoot digital grading via Qualtrics for exams such as OSCEs. Assist with the creation of reports such as master course schedules and departmental newsletters. Assist faculty with the proctoring of exams using Exam Soft. Assist with admission interviews and associated data collection and analysis. Other duties assigned as needed and directed by the Dean, College of Health Science or Chair, Department of Physician Assistant Studies.
Supervisory Responsibilities  | This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
Other Knowledge Skills and Abilities  | OTHER SKILLS AND ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values. Skill in the use of personal computers and related software applications. A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices. Ability to plan, develop, and coordinate multiple projects. Ability to read and write at a level appropriate to the duties of the position. Ability to use independent judgment and to manage and impart confidential information. Ability to gather data, compile information, and prepare reports. Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body. Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments. Strong organizational skills and detailed oriented. Ability to maintain confidentiality. Excellent telephone courtesy knowledge and experience. Ability to coordinate and organize meetings and/or special events. Ability to interpret, adapt, and apply guidelines and procedures. Ability to create, compose, and edit written materials. Ability to develop and maintain recordkeeping systems and procedures. Ability to resolve customer complaints and concerns. Ability to investigate and analyze information and to draw conclusions. Experience with and/or ability and willingness to learn various computer applications such as Microsoft 365, Zoom, WebEx, Qualtrics, Microsoft Sway, Adobe Photoshop or similar. Advanced level ability in Microsoft Excel including pivot tables, pivot charts, VLOOKUP, and complex formulas will need to be demonstrated.   PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.
Education and/or Experience  | Bachelor’s degree or equivalent skills and abilities from four-year college or university with coursework in statistics; or equivalent combination of education and experience.

 Posting Detail Information 

Open Date  |
Remove from Web  |
Open Until Filled  |
Special Instructions to Applicants  |
Nondiscrimination Statement  | State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting  | https://jobs.calbaptist.edu/postings/9501

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