Edtech.com's Summary

The Pennsylvania State University is hiring an Administrative Support Supervisor. This role involves supporting the College of Engineering's executive leadership by overseeing administrative operations, managing meeting logistics, coordinating communications, preparing reports, and supervising administrative staff while ensuring compliance with university policies.

Highlights

Plan, organize, and coordinate administrative operations for the Offices of the Associate Dean for Faculty and the Assistant Dean for Operations.
Manage meeting logistics including scheduling, material preparation, and agenda coordination.
Draft, review, and distribute internal and external communications.
Gather, organize, and analyze data to prepare reports, presentations, and proposals.
Maintain accurate and confidential files, records, and databases.
Serve as primary liaison to Finance HUBs for budgetary, reporting, and financial transactions.
Supervise and support department administrative staff for efficient workflow.
Proficient in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.
Minimum qualifications: Associate Degree and 4+ years relevant experience or equivalent combination.
Salary range: $46,400.00 - $67,300.00 with competitive benefits including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount for employees and eligible family members.

Administrative Support Supervisor Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The College of Engineering Dean's Office is looking for a collaborative, organized, and proactive Administrative Support Supervisor to join our team. This position plays a key role in supporting the college's executive leadership, overseeing administrative processes, and guiding a team of support staff. The person in this role will work closely with the Associate Dean for Faculty and the Assistant Dean for Operations, providing high-level administrative coordination for a wide range of projects and initiatives across the college.

We're looking for someone who leads with professionalism and discretion, can anticipate needs before they arise, and thrives in a fast-paced environment where priorities often shift.

Plan, organize, and coordinate administrative operations for the Offices of the Associate Dean for Faculty and the Assistant Dean for Operations
Manage meeting logistics, including scheduling, preparing materials, and coordinating agendas
Draft, review, and distribute internal and external communications
Gather, organize, and analyze data to prepare reports, presentations, and proposals
Maintain files, records, and databases with attention to accuracy and confidentiality
Serve as a primary liaison to Finance HUBs for budgetary, reporting, and financial transactions as needed
Respond to inquiries and ensure compliance with university policies and procedures
Supervise and support department/unit administrative staff to ensure smooth workflow and efficient processes

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSAssociate Degree4+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

Preferred Skills and Competencies

Excellent organizational, communication, and problem-solving skills.
Ability to handle sensitive and confidential information.
High attention to detail and accuracy.
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.
Ability to prioritize and manage multiple responsibilities independently.
A commitment to fostering a positive work environment and supporting other department staff in their professional development through strong leadership.

How to Apply:

To be fully considered, candidates must submit a cover letter and resume.

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

We're looking for someone who leads with professionalism and discretion, can anticipate needs before they arise, and thrives in a fast-paced environment where priorities often shift.

Plan, organize, and coordinate administrative operations for the Offices of the Associate Dean for Faculty and the Assistant Dean for Operations
Manage meeting logistics, including scheduling, preparing materials, and coordinating agendas
Draft, review, and distribute internal and external communications
Gather, organize, and analyze data to prepare reports, presentations, and proposals
Maintain files, records, and databases with attention to accuracy and confidentiality
Serve as a primary liaison to Finance HUBs for budgetary, reporting, and financial transactions as needed
Respond to inquiries and ensure compliance with university policies and procedures
Supervise and support department/unit administrative staff to ensure smooth workflow and efficient processes

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSAssociate Degree4+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

Preferred Skills and Competencies

Excellent organizational, communication, and problem-solving skills.
Ability to handle sensitive and confidential information.
High attention to detail and accuracy.
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.
Ability to prioritize and manage multiple responsibilities independently.
A commitment to fostering a positive work environment and supporting other department staff in their professional development through strong leadership.

How to Apply:

To be fully considered, candidates must submit a cover letter and resume.

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.

Salary Structure - Information on Penn State's salary structure

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Edtech.com's Summary

Administrative Support Supervisor Full Description

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