Edtech.com's Summary

Albert Einstein College of Medicine is hiring an Administrator. The role involves developing and managing budgets for grants and contracts, preparing submissions, overseeing post-award activities, coordinating training grant administration, and supporting departmental HR functions.

Highlights

Manage budgets and prepare applications for grants, contracts, and subcontracts.
Administer the CMBG training grant, including payroll reconciliation and trainee coordination.
Submit grant proposals on time and communicate status to PIs and administrators.
Coordinate compliance with human research protocols and IRIS submissions.
Conduct workshops for faculty on submission platforms such as Cayuse 424 and Cayuse SP.
Handle post-award activities including payroll corrections, fund replacements, and purchase orders management.
Provide backup support to the Department Administrator and assist in HR processes such as hiring and terminations.
Required qualifications include a Bachelor's degree (MBA preferred) and 3-5 years experience.
Proficient with eRA Commons xtrain, iLabs, NBA jobs, and other grant management systems.
Salary range: USD $94,500 to $105,000 per year.

Administrator Full Description

POSITION RESPONSIBILITIES:

Developing budgets for grants, contracts, clinical contracts, and subcontracts. Preparing grant and contract applications for submission.
Preparing and following through the internal approval process.
Administrative of the CMBG training grant (second largest training grant at Einstein, second to the MSTP training grant) .
This involves the following:
1. Direct administrator to the training grant director.
2. Responsible to initiate all of the appointment, reappointment, and termination paperwork through eRA Commons xtrain program.
3. Organize a monthly training grant Work in Progress meeting
4. Processes all purchasing and travel reimbursement requests for training grant students.
5. Reconciles all monthly ledgers for training grant salaries and expenses to make sure the award is being spent according to the award notice.
6. Works directly with other departmental administrators to facilitate all EPAF and labor redistribution paperwork for the training grant students.
7. Works with Research ﬁnance to make sure all tuition and health insurance is correctly charged to this grant for each trainee.
8. Compiles and organizes all NIH competing and non-competing information for the renewal of this grant. This involves coordinating multiple departments for publication information, IACUC, OHRS, and Health and Safety protocols and trainee information for a period of 10 years for all appointed trainers.
9. Responsible for the coordination of the CMBG training grant retreat. Involves room reservations, purchase order request for deposit and payment, menu selections, activities, booklets, and transportation. Review all contracts with vendor prior to approval and assure that expenses are maintained within budgetary guidelines.
10. Coordinates training grant invited guest speaker seminar
Review all funding announcements and guidelines in order to generate an extensive and detailed checklist for faculty to use when preparing documents for a grant submission.
Submitting grants, contracts and subcontracts before sponsor deadlines.
Communicating grant application status to PI and Department administrator as needed/requested. Responding to sponsor's questions and requests for more information.
When a grant is awarded, outline the terms or spending per the notice of award/agreement and monitor to make sure awards are being spent correctly.
Work with Ofﬁce of Human Research Affairs and Cell Biology faculty to make sure any research using human samples, patient information, etc. are correctly capture on grant applications and budgets.
Make sure any human subject protocols are correctly submitted in IRIS.
Consistently monitor Ofﬁce of Grants Support website and well as NIH, NSF, DoD, etc. for any updates to forms or changes in policy and communicate that to the faculty.
Conduct workshops and meetings with faculty to help them learn Cayuse 424, Cayuse SP, other submission platforms, and review any forms for applications.
Maintaining grant and contract ﬁles. Maintain faculty other support pages. Maintain faculty biosketches.
Maintain faculty training grant tables.
- Recreate/construct CMBG training grant program trainee, mentors, and training tables in eRA Commons xTRACT system.
Will be in charge of all post-award activities and closeouts
- Work in iLabs to replace any expired funding with new funding sources as to prevent over spending on awards
- Run payroll reports in NBA jobs and make sure all payroll is removed from expired funds and replaced with new funds
- Process all LRDs to correct payroll on grants retroactively
- Process EPAFs to correct payroll on grants proactively
- Make sure all Open Purchase Orders on an expiring grant are fully invoiced and/or closed
- Work with Post Award in Research Finance to make sure all analysis of grants are correct and reports are sent
Provide direct backup to Department Administrator
Assisting in all department HR functions
- Hiring process for department personnel (offer letters, visa process, onboarding) Salary and effort allocations
- Department personnel terminations
Other duties as assigned

QUALIFICATIONS:

Bachelor's Degree; MBA preferred; 3-5 years experience
Ensures that activities within areas of speciﬁc responsibility are completed in a timely manner and within budget;
Effectively assesses situations, considers a broad range of internal and external factors and identiﬁes the best course of action;
Anticipates needs, monitors progress toward objectives and adjusts actions as necessary;
Prepares, justiﬁes, and/or administers the budget; uses cost-beneﬁt thinking to set priorities; monitors expenditures in support of programs and policies.

Minimum Salary Range: USD $94,500.00/Yr. Maximum Salary Range: USD $105,000.00/Yr.

Original Job Description

POSITION RESPONSIBILITIES:

Developing budgets for grants, contracts, clinical contracts, and subcontracts. Preparing grant and contract applications for submission.
Preparing and following through the internal approval process.
Administrative of the CMBG training grant (second largest training grant at Einstein, second to the MSTP training grant) .
This involves the following:
1. Direct administrator to the training grant director.
2. Responsible to initiate all of the appointment, reappointment, and termination paperwork through eRA Commons xtrain program.
3. Organize a monthly training grant Work in Progress meeting
4. Processes all purchasing and travel reimbursement requests for training grant students.
5. Reconciles all monthly ledgers for training grant salaries and expenses to make sure the award is being spent according to the award notice.
6. Works directly with other departmental administrators to facilitate all EPAF and labor redistribution paperwork for the training grant students.
7. Works with Research ﬁnance to make sure all tuition and health insurance is correctly charged to this grant for each trainee.
8. Compiles and organizes all NIH competing and non-competing information for the renewal of this grant. This involves coordinating multiple departments for publication information, IACUC, OHRS, and Health and Safety protocols and trainee information for a period of 10 years for all appointed trainers.
9. Responsible for the coordination of the CMBG training grant retreat. Involves room reservations, purchase order request for deposit and payment, menu selections, activities, booklets, and transportation. Review all contracts with vendor prior to approval and assure that expenses are maintained within budgetary guidelines.
10. Coordinates training grant invited guest speaker seminar
Review all funding announcements and guidelines in order to generate an extensive and detailed checklist for faculty to use when preparing documents for a grant submission.
Submitting grants, contracts and subcontracts before sponsor deadlines.
Communicating grant application status to PI and Department administrator as needed/requested. Responding to sponsor's questions and requests for more information.
When a grant is awarded, outline the terms or spending per the notice of award/agreement and monitor to make sure awards are being spent correctly.
Work with Ofﬁce of Human Research Affairs and Cell Biology faculty to make sure any research using human samples, patient information, etc. are correctly capture on grant applications and budgets.
Make sure any human subject protocols are correctly submitted in IRIS.
Consistently monitor Ofﬁce of Grants Support website and well as NIH, NSF, DoD, etc. for any updates to forms or changes in policy and communicate that to the faculty.
Conduct workshops and meetings with faculty to help them learn Cayuse 424, Cayuse SP, other submission platforms, and review any forms for applications.
Maintaining grant and contract ﬁles. Maintain faculty other support pages. Maintain faculty biosketches.
Maintain faculty training grant tables.
- Recreate/construct CMBG training grant program trainee, mentors, and training tables in eRA Commons xTRACT system.
Will be in charge of all post-award activities and closeouts
- Work in iLabs to replace any expired funding with new funding sources as to prevent over spending on awards
- Run payroll reports in NBA jobs and make sure all payroll is removed from expired funds and replaced with new funds
- Process all LRDs to correct payroll on grants retroactively
- Process EPAFs to correct payroll on grants proactively
- Make sure all Open Purchase Orders on an expiring grant are fully invoiced and/or closed
- Work with Post Award in Research Finance to make sure all analysis of grants are correct and reports are sent
Provide direct backup to Department Administrator
Assisting in all department HR functions
- Hiring process for department personnel (offer letters, visa process, onboarding) Salary and effort allocations
- Department personnel terminations
Other duties as assigned

QUALIFICATIONS:

Bachelor's Degree; MBA preferred; 3-5 years experience
Ensures that activities within areas of speciﬁc responsibility are completed in a timely manner and within budget;
Effectively assesses situations, considers a broad range of internal and external factors and identiﬁes the best course of action;
Anticipates needs, monitors progress toward objectives and adjusts actions as necessary;
Prepares, justiﬁes, and/or administers the budget; uses cost-beneﬁt thinking to set priorities; monitors expenditures in support of programs and policies.

Minimum Salary Range: USD $94,500.00/Yr. Maximum Salary Range: USD $105,000.00/Yr.

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