Wolfram
Student Programs Administrator
🇺🇸 Hybrid - Champaign, IL
🕑 Full-Time
💰 $45K - $55K
💻 Administrator
🗓️ September 3rd, 2025
Edtech.com's Summary
Wolfram is hiring a Student Programs Administrator to manage admissions, coordinate logistics, and maintain communication for their Pre-college Educational Programs focused on STEM students. The role involves leading application processes, supporting summer programs, managing student ambassador activities, and fostering relationships with event organizers and sponsors.
Highlights
- Lead admissions process for middle- and high-school summer STEM programs, including outreach and interviews
- Coordinate program logistics such as transportation, field trips, and student paperwork
- Provide onsite administrative support during Boston-based summer research and school programs
- Maintain accurate student records and respond to sponsorship requests for hackathons and STEM organizations
- Manage communication and engagement for the Student Ambassador Program through platforms like Discord
- Recruit students for in-person and online weekly coding clubs
- Excellent organizational and communication skills required, with experience working with students and educational programs
- Familiarity or willingness to learn Wolfram Language and related technologies
- Bachelor's degree in STEM, education, management or related field preferred
- Salary range between $45,000 and $55,000 per year with medical, dental, vision insurance, 401(k) matching, PTO, and professional development benefits
Student Programs Administrator Full Description
Student Programs Administrator
Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is looking for a highly organized, student-centered Student Programs Administrator to join our Pre-college Educational Programs team. If you care deeply about student experiences and want to grow both technically and strategically, we’d love to hear from you.
The Pre-College Education Programs team designs transformative STEM programs for curious and gifted learners, with a focus on meaningful mentorship and real-world projects. Our initiatives range from national summer programs and student ambassador opportunities to hackathon sponsorships, coding clubs and facilitating long-term student research.
A clear employment verification and background check will be required for this role.
Responsibilities
- Leading the admissions process for our middle- and high-school summer programs, including outreach, reviewing applications, conducting interviews and facilitating financial aid applications
- Communicating professionally with students, families and educators before, during and after Wolfram programs
- Coordinating program logistics, including transportation, field trips and student paperwork
- Attending our Boston-based High School Summer Research Program and Wolfram Summer School in person (3–4 weeks total), providing onsite administrative support such as note-taking, supply runs and liaising with university staff
- Ensuring timely completion and accuracy of student records and required forms for Wolfram programs
- Triaging and responding to sponsorship requests from university hackathons and STEM organizations
- Building and maintaining strong relationships with event organizers and outreach partners for hackathons and sponsorships
- Organizing licenses and sponsorship materials for attendees for hackathons and sponsorships
- Creating detailed and meaningful impact reports for sponsorships
- Conducting admissions interviews and supporting onboarding for the Student Ambassador Program
- Tracking student ambassador activities and matching them to relevant hackathons and events
- Managing communication and engagement on Discord and other platforms for the Student Ambassador Program
- Recruiting students to join our weekly in-person coding club in Massachusetts
- Recruiting students to join our weekly online coding clubs
- Maintaining communication with families about schedules and logistics for all coding clubs
- Helping the team stay organized across tasks by creating and maintaining tickets and internal wikis
Qualifications
- Excellent organizational skills and attention to detail
- Experience working with students, families or educational programs
- Strong communication skills
- Familiarity with STEM subjects
- Comfort using a wide range of digital tools
- Familiarity with or willingness to learn Wolfram Language and technologies
- Willing to attend the summer programs in person for 3–4 weeks in June/July
- A valid driver’s license
- 30lbs lifting requirement, mostly for lifting and moving boxes around
- Ability to climb stairs/hills, sit for extended periods, etc.
Preferred qualifications
- Bachelor's degree in a STEM, education, management or related field
- Experience with or interest in project or product management
- Familiarity with out-of-school STEM education (e.g. enrichment programs, hackathons, summer programs, etc.)
- Experience working with gifted STEM students
Location: Champaign, Illinois, or remote
Job type: Full time (40 hours per week)/Permanent
Reporting to: Manager, Pre-college Educational Programs
Salary (for eligible candidates residing in the United States): For candidates based in the United States, the salary for this position is expected to be between $45,000 and $55,000 per year.
Benefits (for eligible candidates residing in the United States): Medical, vision and dental insurance with partial employer contributions; a life insurance policy; an employee assistance program; a generous PTO policy based on years of service; 12 paid holidays per calendar year; a 401(k) plan with employer matching; short-term disability; long-term disability; tuition reimbursement/professional development assistance; etc.
All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.
Wolfram is an equal opportunity employer and values diversity at its company. Women, people of color, members of the LGBTQ community, individuals with disabilities and veterans are strongly encouraged to apply.
Wolfram is dedicated to building diverse teams and an inclusive company culture. For this reason, we are asking candidates based in the United States to voluntarily self-identify through a few demographic questions. You will be prompted to answer these questions on the next page after submitting your application. Our purpose in collecting this information is to help us assess our outreach efforts and diversity representation goals. Your responses will not be linked to your application, and neither recruiters nor hiring managers can see this information at an individual level. Your responses will not play any role in our hiring decision. Your decision to participate or not participate in this survey will have no impact on your candidacy at Wolfram.
Apply for this position
The submission of an application through our careers page is required for consideration. If you need assistance with completing an application, please contact our Recruiting team at resumes@wolfram.com. Resumés and/or applications sent through email will not be accepted.
We are notifying you that we collect your personal information in accordance with applicable laws governing privacy. Please review our Privacy Policy to learn more about the categories of information we collect and the purposes for collection.
Wolfram is an equal opportunity employer. All persons will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, handicap, veteran status, genetic information or any other protected status as recognized by federal, state or local laws.
Applicants have rights under Federal Employment Laws. Learn more »
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