Edtech.com's Summary

Penn State University is hiring an Admissions and Academic Program Coordinator for the School of Music to support undergraduate recruitment, student success, and academic operations. The coordinator guides prospective and current students from audition and admission through graduation, working closely with students, families, faculty, and University partners. The role also manages a complex academic scheduling operation covering roughly 420 course offerings each fall and spring semester.

Highlights

Assist the Undergraduate Assistant Director in administering programs serving more than 300 music students.
Maintain confidential student records and manage enrollment activities, including registration and drop/add processing.
Monitor academic records through LionPATH and coordinate Student Rating of Teaching Effectiveness evaluations.
Manage academic scheduling for about 420 course offerings each fall and spring plus 15 summer courses.
Arrange course scheduling and classroom assignments through LionPATH and 25Live.
Coordinate undergraduate and graduate audition activities, including scheduling and faculty participation.
Represent the School of Music at recruitment and outreach events like information sessions and campus visits.
Prepare scholarship offer letters and support scholarship administration.
Requires proficiency in Microsoft Office 365 and strong organizational skills, plus a GED/high school diploma and 2+ years of relevant experience (or equivalent education).
Salary range of $40,608-$58,836 plus benefits including medical/dental/vision coverage, retirement plans, and a 75% tuition discount.

Admissions and Academic Program Coordinator, School of Music Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .

POSITION SPECIFICS

The School of Music is seeking a collaborative, detail-oriented administrative professional to serve as an Admissions and Academic Program Coordinator , a key role supporting undergraduate recruitment, student success, and academic operations.

As a central member of the School's administrative team, this position guides prospective and current students through critical stages of their academic experience, from audition and admission through graduation.

Working closely with students, families, faculty, and University partners, the Admissions and Academic Program Coordinator manages a broad range of responsibilities, including audition coordination, student records and enrollment processes, undergraduate academic scheduling, and classroom management.

Supporting more than 300 undergraduate students and approximately 55 faculty members, this position also provides administrative oversight for scholarship processes, financial transaction support, and other operational functions essential to the School's success.

Responsibilities include but are not limited to:

Undergraduate Coordinator

Maintain confidential student records and provide information and guidance to students, parents, faculty, other departments, and external constituents.
Manage student enrollment activities, including department-controlled course registration, drop/add processing, music minor enrollment, and resolution of complex enrollment issues in collaboration with the Registrar's Office.
Monitor and maintain academic records and reporting through University systems, including LionPATH , and coordinate administration of Student Rating of Teaching Effectiveness (SRTE) evaluations and other program statistics.
Review student records to verify completion of graduation requirements.
Manage a complex academic scheduling operation supporting approximately 420 course offerings during each fall and spring semester and 15 summer courses.
Coordinate course scheduling and classroom assignments through LionPATH and 25Live by CollegeNET , including course setup, space assignments, course controls, exam scheduling, and resolution of scheduling conflicts.
Collaborate with University offices and faculty to support curriculum administration and implementation of new courses.

Admissions Coordinator

Serve as a primary point of contact for prospective students, current students, families, counselors, and visitors by providing guidance on admissions, enrollment, and onboarding processes.
Coordinate and manage undergraduate and graduate audition activities, including scheduling, communications, faculty participation, remote audition processes, and collection of audition results and evaluations.
Represent the School of Music at recruitment, enrollment, and outreach events, including information sessions, campus visit programs, and college fairs.
Prepare scholarship offer letters, track scholarship acceptances, and support scholarship administration in collaboration with the Administrative Support Manager.

Other Duties

Provide general administrative support such as key distribution and general questions.

LionPATH referenced above is Penn State's student information system and 25Live by CollegeNET is Penn State's room scheduling system.

Required Qualifications:

Outstanding organizational skills, with the ability to manage multiple projects and priorities simultaneously
Effective written and verbal communication skills, with the ability to convey information clearly across a range of formats
Commitment to working collaboratively as part of a team and contributing to a positive, service-oriented work environment
Excellent interpersonal skills; driven to provide high-quality customer service
Inclusive and respectful when working with others

It is also preferred that candidates have one or more of the following qualifications:

Demonstrated administrative experience in a higher education or academic setting
Ability to work effectively in a fast-paced environment while handling sensitive and confidential information with discretion

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Important Application Instructions :

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

Additional Information:

The College of the Arts and Architecture is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Let me find your next job.

Thanks - you're signed up.

Admissions and Academic Program Coordinator, School of Music

Edtech.com's Summary

Admissions and Academic Program Coordinator, School of Music Full Description

Coordinator, Non-Resident Recruitment

Admissions Processing Assistant

Academic Program Support Specialist

Assistant Director of Operations

Admissions and Records Specialist