Bowdoin College
Admissions Department Coordinator
🇺🇸 Brunswick, ME
🕑 Full-Time
💰 $22 - $23 per Hour
💻 Other
🗓️ August 11th, 2025
CRM
Edtech.com's Summary
Bowdoin College is hiring an Admissions Department Coordinator. The role involves supporting daily operations of the Admissions Office, coordinating events, managing correspondence, processing confidential applications, and interacting with students, families, alumni, and the public. The coordinator uses CRM systems and other technologies to provide administrative and logistical support across the Division.
Highlights
- Manage daily functions of the Admissions Office including event coordination and visitor reception
- Handle email and telephone correspondence
- Prepare and process confidential college applications and related materials
- Utilize customer relationship management (CRM) systems and other technologies
- Provide logistical planning and general administrative support
- Require proficiency in MS Office and ability to learn new technologies
- Two years of administrative support experience preferred, ideally in an academic setting; event coordination experience highly preferred
- High school diploma or GED required; Bachelor's degree preferred
- Compensation ranges from $21.85 to $23.00 per hour; benefits include medical, dental, vision, life insurance, retirement plan, vacation, sick time, paid holidays, paid parental leave, and access to college facilities
- Interact regularly with prospective and current students, families, alumni, and the general public
Admissions Department Coordinator Full Description
Admissions Department Coordinator
Please see Special Instructions for more details.
If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
Title | Admissions Department Coordinator
Posting Number | S01464JP
Department | Admissions Office
Job Summary | Bowdoin is seeking a Department Coordinator to support the daily functions of the Admissions Office, including event and operations, email and telephone correspondence, as well as visitor reception. This role coordinates events, programs, and operational activities across the Division by utilizing the customer relationship management (CRM) system and other technologies, while also providing logistical planning and general administrative support. The coordinator is responsible for preparing and processing confidential college applications and related materials, and regularly interacts with a wide range of constituencies, including prospective and current students, families, alumni, and the general public.
Compensation, Benefits and Perks: The hourly range for this position is expected to be: $21.85 – $23.00 Medical Insurance (Effective on date of hire) Vision and Dental Insurance Life Insurance and Disability Insurance $1,000 Employee Referral Program Bonus Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26 ) Accrue up to 10 day of vacation (1st year), 15 days (2nd year) Accrue up to 12 days of personal/sick time Paid Holidays Paid Parental Leave (After 1 year) Access to many of the College’s facilities including the gym and pool (Including household) Free wellness classes And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements | High school diploma or GED required; Bachelor’s degree preferredProficiency in MS Office and the proven ability and initiative to learn technology Ability to manage time, multitask, and priortize Excellent customer service skills Excellent verbal and written skills Ability to make decisions using information and good judgement Skills to collaborate with staff, faculty, administrators, students and visitors Creative problem solving and strong analytical skills Ability to work as a team and independently Organizational skills and attention to detail Understanding of, sensitivity to, and appreciation for the diversity of students, staff and applicants Ability to recognize the importance of and necessity for confidentiality
Experience Requirements and/or Equivalents | Two years of experience in an administrative support role, preferably in an academic setting Experience in event coordination highly preferred
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours | This is an on-site, full-time, year-round position (0.94 FTE) working 37.5 hours per week from Monday to Friday from 8:30 am to 5:00 pm.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
#bcindeed
About Bowdoin | Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift |
Employment Category | Full Time Year Round
FTE | 0.94
Benefits Eligible | Yes
Pay Type | Hourly
Background Check Package Requirements | Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? | No
Is a pre-placement physical required for this position? | No
Posting Date | 08/06/2025
Applications Accepted Until |
Open Until Filled | No
Type of Posting | Internal
Special Instructions to Applicants | If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information | Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Posting Number | S01464JP
Department | Admissions Office
Job Summary | Bowdoin is seeking a Department Coordinator to support the daily functions of the Admissions Office, including event and operations, email and telephone correspondence, as well as visitor reception. This role coordinates events, programs, and operational activities across the Division by utilizing the customer relationship management (CRM) system and other technologies, while also providing logistical planning and general administrative support. The coordinator is responsible for preparing and processing confidential college applications and related materials, and regularly interacts with a wide range of constituencies, including prospective and current students, families, alumni, and the general public.
Compensation, Benefits and Perks: The hourly range for this position is expected to be: $21.85 – $23.00 Medical Insurance (Effective on date of hire) Vision and Dental Insurance Life Insurance and Disability Insurance $1,000 Employee Referral Program Bonus Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26 ) Accrue up to 10 day of vacation (1st year), 15 days (2nd year) Accrue up to 12 days of personal/sick time Paid Holidays Paid Parental Leave (After 1 year) Access to many of the College’s facilities including the gym and pool (Including household) Free wellness classes And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements | High school diploma or GED required; Bachelor’s degree preferredProficiency in MS Office and the proven ability and initiative to learn technology Ability to manage time, multitask, and priortize Excellent customer service skills Excellent verbal and written skills Ability to make decisions using information and good judgement Skills to collaborate with staff, faculty, administrators, students and visitors Creative problem solving and strong analytical skills Ability to work as a team and independently Organizational skills and attention to detail Understanding of, sensitivity to, and appreciation for the diversity of students, staff and applicants Ability to recognize the importance of and necessity for confidentiality
Experience Requirements and/or Equivalents | Two years of experience in an administrative support role, preferably in an academic setting Experience in event coordination highly preferred
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours | This is an on-site, full-time, year-round position (0.94 FTE) working 37.5 hours per week from Monday to Friday from 8:30 am to 5:00 pm.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
#bcindeed
About Bowdoin | Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift |
Employment Category | Full Time Year Round
FTE | 0.94
Benefits Eligible | Yes
Pay Type | Hourly
Background Check Package Requirements | Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? | No
Is a pre-placement physical required for this position? | No
Posting Date | 08/06/2025
Applications Accepted Until |
Open Until Filled | No
Type of Posting | Internal
Special Instructions to Applicants | If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information | Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this position?
- Indeed.com
- Chronicle of Higher Education
- Diverse Issues in Higher Ed
- Glassdoor
- Google Search
- HigherEdJobs.com
- InsideHigherEd.com
- MANP
- Maine Job Link
- LiveandWorkinMaine.com
- Employee Referral
- Bowdoin College Website
- Radio Ad
- TechMaine
- NCAA
- CASE
- Other
- If you answered Employee Referral or Other, please specify here:
(Open Ended Question)
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
Optional Documents
- Cover Letter
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Confidential arrangements will be made if you have a disability or require an accommodation in completing the application or in the interview process. Please notify Human Resources at (207) 725-3837 in advance so all necessary arrangements can be made confidentially.
Staff & Casual contact:
careers@bowdoin.edu
Faculty contact:
facultycareers@bowdoin.edu
(t)207-725-3837
216 Maine Street, Brunswick, ME 04011
Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.
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