National Math Stars
Admissions Operations Manager
🇺🇸
Remote - US
🕑
Full-Time
💰
$90K - $110K
💻
Operations
🗓️
February 10th, 2026
CRM
Salesforce
Zapier
Edtech.com's Summary
National Math Stars is hiring an Admissions Operations Manager to oversee the end-to-end admissions process, from initial applicant outreach to final admissions decisions. The role involves managing application systems, exam administration, award distribution logistics, and data analysis to continually improve the admissions experience for students and families.
Highlights
- Manage award packet design, inventory, and nationwide distribution logistics
- Design and maintain the applicant portal and integrate the application process with CRM (Zoho)
- Build backend automations and handle applicant support requests
- Oversee admissions exam administration and collaborate on exam interface development
- Coordinate finalist screening including interviews, testing, and financial aid verification
- Analyze admissions data and implement process improvements in coordination with leadership
- Required proficiency with CRM platforms (Zoho, Salesforce, HubSpot) and automation tools (Zapier, Airtable)
- Experience in revenue operations, program operations, academic admissions, or project management preferred
- Salary range: $90,000 to $110,000 per year
- Full-time role with benefits including health coverage, 401K contributions, work-from-home stipend, and paid time off
Admissions Operations Manager Full Description
Admissions Operations Manager
- United States - Remote (within location)
- Full-Time
- Outreach
- $90k - $110k / year
- Job Openings
- Admissions Operations Manager
Role: Admissions Operations Manager
Reports to: Head of Partnerships
Salary: $90-$110k
Status: Full-time
Location: Remote, US-based (10-15% travel)
Who We Are:
National Math Stars ensures mathematically extraordinary students from all communities have the resources they need to reach the frontiers of math and science.
Through our Awards Program, we collaborate with schools and districts to identify and recognize their highest-achieving 2% of 2nd- and 3rd-grade math students. Those students are invited to a competitive admissions process, which aims to select the top talent from all communities. (You could roughly think of this as “the best young mathematician in every ZIP code,” if the US didn’t have quite so many ZIP codes!)
We admit those top students to our Stars Programs and work with them (and their families) over the course of a decade to support their journeys to the frontiers of STEM. All Stars receive access to advanced math opportunities, family guidance, and community gatherings. Within the Stars Program, we have two tracks: (1) our fully-funded Voyager Stars program, targeted at families with significant unmet need for guidance and financial support, and (2) our Pathfinder Stars program, which provides lighter-touch advising and access to partial funding for STEM opportunities. We currently serve over 400 Stars across seven states and are rapidly expanding our reach.
Role Overview:
Each year, thousands (soon to be tens of thousands!) of students and families apply for National Math Stars. The Admissions Operations Manager is a new role that will own the admissions experience from the moment families first hear about National Math Stars through their initial application, screening, and all the way to their final admissions decision.
This role blends operational and technical tasks. Whether it is designing a parent-facing applicant portal, or ensuring thousands of award letters arrive to campuses on time, you’ll be the operational hub of our admissions process. You’ll own several major processes, including the distribution of our award letters, admissions exam administration, applicant interview scheduling, and more. Technically, you’ll need to be confident building and managing CRM infrastructure, automations, dashboards, reporting, and more.
NMS is remote-first company, and candidates for this role may be based anywhere within the US. Some travel (~10-15%) is required for conferences, team retreats, and other events.
Key Responsibilities:
The Admission Operation Manager’s initial responsibilities include:
1. Award Packet Distribution and Logistics
Ensure all logistical and operational systems are in place to manage our awards program as it scales. This includes…
- Maintaining and updating design of award materials
- Managing inventory of award materials
- Developing internal tools and systems for Regional Partnership Managers to request awards for partners
- Collaborating with third-party logistics partners to manage shipment of award packets to thousands of schools and districts nationwide
- Developing templates and processes to help districts distribute and celebrate their awards
2. Application Design and CRM Management
Ensure our application is well-designed and integrated with our application CRM system (Zoho). This includes…
- Designing, managing, and upkeeping our application form
- Ensuring application information integrates with our CRM (Zoho)
- Developing backend and email automations to reduce manual workload
- Managing applicant support requests that come in through email/phone
- Constantly iterating on the application experience and infrastructure to improve UX for families and staff
3. Admissions Exam Infrastructure
Manage test administration of our National Math Stars Admissions Exam. This includes…
- Collaborating with developers to ensure custom exam interface meets all organizational needs
- Owning student rostering and exam distribution
- Driving exam completion with automated emails and reminders
- Conducting analysis of exam results to support year-over-year iterative exam improvements in collaboration with subject matter experts
4. Finalist Screening
Ensure finalists complete all screening steps. This includes…
- Developing interview scheduling, management, and recording processes
- Managing finalist testing in collaboration with third-party exam providers, or through in-house proctored test administration
- Developing and managing financial aid verification processes
- Build tracking/status management systems to ensure completion of screening steps
- Develop infrastructure for applicant review that works across many participating staff members.
5. Data Analysis and Admissions Strategy
Continually iterate on our admissions process to ensure we are selecting the best possible students for NMS. This includes…
- Analyzing admissions data and trends
- Collaborating with Head of Partnerships to identify and prioritize yearly admissions process improvements
- Owning the delivery of these admissions improvements
Skills and Experience:
The right candidate for this role brings a combination of operational rigor, analytical thinking, and technical fluency. A background in revenue operations, academic admissions, or management consulting might be a good fit, but we are open to a range of professional backgrounds.
This role could suit you well if you bring:
- Experience in revenue operations, program operations, admissions, or owning other large-scale projects
- Strong proficiency with CRM platforms (e.g. Zoho, Salesforce, HubSpot) and automation tools (e.g. Zapier, Airtable)
- Strong project management, data analytics, and organization skills
- Passion for creating scalable systems and operational solutions to maximize impact
- Excitement about our mission of identifying and supporting extraordinary young mathematicians from all communities
- Some familiarity with advanced math and/or young students is a plus, but not required
We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
All full-time roles at National Math Stars include a competitive benefits package:
- Fully paid health, vision, and dental coverage for employees, plus partially paid coverage for dependents
- 401K plan with automatic company contributions
- Work-from-home stipend for purchase of a laptop and/or home office supplies
- Generous paid time off from day one, including parental leave
- Free pie every Pi Day
Similar Jobs
Graduate School Operations Analyst
Oakland University
🇺🇸 Rochester, MI
Financial Operations Coordinator
Illinois State University
🇺🇸 Normal, IL
Sales Operations Analyst
Colibri
🇺🇸 Remote - US
Operations Manager, Financial Aid
Princeton University
🇺🇸 Princeton, NJ
Financial and Program Operations Manager
University of Massachusetts
🇺🇸 Remote - US
