Weber State University
Admissions Processing Assistant
🇺🇸
Ogden, UT
🕑
Part-Time
💰
$15
per Hour
💻
Enrollment
🗓️
April 21st, 2026
FERPA
Edtech.com's Summary
Weber State University is hiring an Admissions Processing Assistant. The role involves providing in-depth customer service to students, faculty, staff, parents, and counselors, handling phone and email inquiries, packaging and mailing Admissions Office materials, and recording transcripts, test scores, and reports into a student information system.
Highlights
- Provide customer service in person, by phone, and email to students and other clients.
- Manage daily packaging and mailing of materials from the Admissions Office.
- Enter transcripts, test scores, and reports into the student information system.
- Monitor and respond to incoming phone calls and email consistently during shifts.
- Part-time position, 20 hours/week, Monday to Friday, with morning, midday, and afternoon shifts.
- Hourly pay rate of $15.00.
- Required qualifications: High school diploma/GED, basic computer skills, and availability during shift times.
- Preferred skills include customer service experience, communication skills, knowledge of Google Suite, Microsoft Office, and Banner.
- Must complete FERPA training within 3 months of hire.
- Background check required.
Admissions Processing Assistant Full Description
Admissions Processing Assistant
Position Details
WSU's Commitment to Equal Opportunity
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title | Admissions Processing Assistant
Requisition Number | H02008P
Position Category | Hourly/Work Study
Campus Location | Weber State University - Ogden, UT
Hours per week | 20 hours/week
Months per year | 12
Alternate work schedule |
Pay Grade |
Salary |
Hourly Pay Rate | $ 15.00
FLSA |
Job Summary/Basic Function | The Admissions Office provides support to students, faculty, staff, parents, counselors and other clients in the areas of admission and residency. As one of the first departments that students will interact with, the Admissions Office prides itself on its ability to welcome all incoming students with excellent customer service.
Provide in-depth customer service to students, faculty, staff, parents and counselors that effectively meets their needs in person, over the phone and email. Many situations are unique and Admissions Processing Assistant must use knowledge of the student information system, campus functions and problem solving skills to assist individuals.
Effectively respond to incoming phone calls and check work email consistently throughout the shift.
Daily packaging and mailing of Admissions Office materials.
Recording and entry of transcripts, test scores and reports into a student information system, and other clerical duties as assigned.
This is a part-time hourly position that will continue year round. This is a M-F 4 hours/day position. There are Morning, Midday, and Afternoon shifts. The office hours are 8 AM -5 PM M-Th and 8 AM -4:30 PM F.
Required Qualifications
High school diploma/GED
Basic computer skills
Available during shift times for office coverage
If hired, employees will be required to take FERPA training within 3 months of hire.
Preferred Qualifications
-Customer service experience
-Strong communication and composition skills
-Weber State knowledge and experience.
-Knowledge of Google Suite, Microsoft Office, Banner
-Reliable, detail oriented and self motivated
-Willingness to learn and respectfully receive correction
Background Check? | Yes
Requisition Number | H02008P
Position Category | Hourly/Work Study
Campus Location | Weber State University - Ogden, UT
Hours per week | 20 hours/week
Months per year | 12
Alternate work schedule |
Pay Grade |
Salary |
Hourly Pay Rate | $ 15.00
FLSA |
Job Summary/Basic Function | The Admissions Office provides support to students, faculty, staff, parents, counselors and other clients in the areas of admission and residency. As one of the first departments that students will interact with, the Admissions Office prides itself on its ability to welcome all incoming students with excellent customer service.
Provide in-depth customer service to students, faculty, staff, parents and counselors that effectively meets their needs in person, over the phone and email. Many situations are unique and Admissions Processing Assistant must use knowledge of the student information system, campus functions and problem solving skills to assist individuals.
Effectively respond to incoming phone calls and check work email consistently throughout the shift.
Daily packaging and mailing of Admissions Office materials.
Recording and entry of transcripts, test scores and reports into a student information system, and other clerical duties as assigned.
This is a part-time hourly position that will continue year round. This is a M-F 4 hours/day position. There are Morning, Midday, and Afternoon shifts. The office hours are 8 AM -5 PM M-Th and 8 AM -4:30 PM F.
Required Qualifications
High school diploma/GED
Basic computer skills
Available during shift times for office coverage
If hired, employees will be required to take FERPA training within 3 months of hire.
Preferred Qualifications
-Customer service experience
-Strong communication and composition skills
-Weber State knowledge and experience.
-Knowledge of Google Suite, Microsoft Office, Banner
-Reliable, detail oriented and self motivated
-Willingness to learn and respectfully receive correction
Background Check? | Yes
Posting Detail Information
Job Open Date | 04/20/2026
Review Date | 04/22/2026
Job Close Date | 06/20/2026
Open Until Filled | No
Quick Link for Direct Access to Posting | https://jobs.weber.edu/postings/28029
Notes to Applicant | To apply, complete the online application, attach a resume and the contact information for three references. Applicants may attach a cover letter as an optional document.
If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.
The screening of applicants will begin immediately.
Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.
Review Date | 04/22/2026
Job Close Date | 06/20/2026
Open Until Filled | No
Quick Link for Direct Access to Posting | https://jobs.weber.edu/postings/28029
Notes to Applicant | To apply, complete the online application, attach a resume and the contact information for three references. Applicants may attach a cover letter as an optional document.
If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.
The screening of applicants will begin immediately.
Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.
ADA Essential Job Function
Physical Activity of this position | Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.
Physical Requirements of this position | Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision. | Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position. | None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Physical Requirements of this position | Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision. | Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position. | None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
Documents Needed to Apply
Required Documents
- Resume
- List of References with Contact Info
Optional Documents
- Cover Letter
3848 Harrison Blvd. Ogden, Utah 84408
(801) 626-6000
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