Illinois Institute of Technology
Assistant Advisors
🇺🇸 Chicago, IL
🕑 Full-Time
💰 $35K
💻 Enrollment
🗓️ June 27th, 2025
FERPA
Edtech.com's Summary
Illinois Institute of Technology is hiring Assistant Advisors to collaborate within the Enrollment Division's Office of Global Services and Admissions. The role handles processing international student documentation such as Form I-20 and Form DS-2019, maintains data integrity, communicates with applicants, and performs related admissions tasks including acting as a Designated School Official.
Highlights
- Review and process Form I-20 and Form DS-2019 applications for admitted international students.
- Maintain data accuracy by resolving application and system errors.
- Act as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) for international student documentation.
- Communicate with incoming international students, staff, and faculty primarily via email and phone.
- Create and ship admission materials and perform applicant data entry.
- Prefer experience with Ellucian products: ISSM (fsaATLAS) and Banner; proficiency in Microsoft Word, Excel, and Outlook.
- Knowledge of SEVIS, F-1 and J-1 visa regulations, and FERPA.
- Requires a high school diploma or equivalent; bachelor's degree preferred, with 2-4 years of higher education experience.
- Work hours are Monday through Friday, 8:30 am to 5:00 pm.
- Salary benchmark amount is $35,000.
Assistant Advisors Full Description
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Assistant Advisors
Position Details
Position Information
Position Title | Assistant Advisors
Requisition # | S01461P
FLSA | Non-Exempt
Location | IIT-Mies Campus (MC), 10 West 35th St., Chicago
Department | Office of Global Services
GENERAL DESCRIPTION | Working collaboratively within the Enrollment Division, specifically with the Office of Global Services, Graduate and Undergraduate Admissions to process all Illinois Tech issued Form I-20 and Form DS-2019 applications for all international students sponsored by Illinois Tech.
This role will conduct daily activities that include but are not limited to:· Reviewing application materials, issuing Form I-20 and Form Ds-2019 documents for admitted and incoming international students;· Maintaining integrity of application/applicant data by resolving errors within systems; communicating with applicants regarding questions related to the application process.· Incumbent will perform ancillary admission task, including admission material creation and shipment, act as a designated school official (DSO), and applicant data entry.
Benefits | Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS | Communicates with incoming international students, some university faculty, staff and department coordinators as well as applicants and admitted students primarily via email and sometimes over phone and other web-based systems.
CUSTOMER SERVICE | Represents Illinois Tech in a positive manner and provides a friendly atmosphere conducive to gaining student enrollment. Inquiries may be received by e-mail, phone or walk-ins.
Special Schedule Requirements |
EEOC Statement | Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Requisition # | S01461P
FLSA | Non-Exempt
Location | IIT-Mies Campus (MC), 10 West 35th St., Chicago
Department | Office of Global Services
GENERAL DESCRIPTION | Working collaboratively within the Enrollment Division, specifically with the Office of Global Services, Graduate and Undergraduate Admissions to process all Illinois Tech issued Form I-20 and Form DS-2019 applications for all international students sponsored by Illinois Tech.
This role will conduct daily activities that include but are not limited to:· Reviewing application materials, issuing Form I-20 and Form Ds-2019 documents for admitted and incoming international students;· Maintaining integrity of application/applicant data by resolving errors within systems; communicating with applicants regarding questions related to the application process.· Incumbent will perform ancillary admission task, including admission material creation and shipment, act as a designated school official (DSO), and applicant data entry.
Benefits | Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits
COMMUNICATIONS | Communicates with incoming international students, some university faculty, staff and department coordinators as well as applicants and admitted students primarily via email and sometimes over phone and other web-based systems.
CUSTOMER SERVICE | Represents Illinois Tech in a positive manner and provides a friendly atmosphere conducive to gaining student enrollment. Inquiries may be received by e-mail, phone or walk-ins.
Special Schedule Requirements |
EEOC Statement | Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience | High School Diploma required or the equivalent of education and experience with admission processes for domestic and international applicants. Bachelor’s degree in a field related to higher education preferred. Two (2) to four (4) years of relevant work experience in a higher education environment. Experience with international student and exchange scholar populations and regulations, including understanding of SEVIS, F-1, and J-1 visa requirements.Very strong preference for experience with Ellucian products: ISSM (fsaATLAS) and Banner. Expertise in use of MS Office applications, especially, Word, Excel, and Outlook. Experience in use of university student and personnel information systems. Familiarity with FERPA regulations. Strong interpersonal, collaborative, organizational, analytical, and oral/written communication skills. Ability to multitask, work independently, manage complex projects.
Knowledge & Skills | Must have strong organizational skills, proficiency in Microsoft Office products, and enjoy working in a fast-paced, deadline-oriented setting.Strong problem-solving and critical-thinking skills required.Ability to maintain efficiency and accuracy in a fast-paced, deadline-oriented setting.
SUPERVISION & BUDGET AUTHORITY | No supervision or budget authority required.
Physical Environment and Requirements | Normal office environment
Knowledge & Skills | Must have strong organizational skills, proficiency in Microsoft Office products, and enjoy working in a fast-paced, deadline-oriented setting.Strong problem-solving and critical-thinking skills required.Ability to maintain efficiency and accuracy in a fast-paced, deadline-oriented setting.
SUPERVISION & BUDGET AUTHORITY | No supervision or budget authority required.
Physical Environment and Requirements | Normal office environment
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred. | No certifications or licenses required.
Key Responsibilities
Key Responsibility | · Evaluate graduate and undergraduate application and financial documents received, to ensure they meet the needs and requirements of the institution and department for review;· Act as a Designated School Official (DSO) and an Alternate Responsible Officer (ARO), incumbent will be responsible for creating Forms I-20 and Form Ds-2019s within 48 hours of document submission, for incoming F-1 and incoming J-1 international students and exchange visitors.· Maintains data integrity by correcting applicant and system errors. Weekly review of error reports including but not limited to, name and DOB corrections, decision entry errors, technical errors, and student type errors.
Percentage Of Time | 75Key Responsibility | Respond to internal and external communication within 2-5 business days, depending on the time of year and volume. External communication is managed within system through a queue system and is shared among all staff.
Percentage Of Time | 20Key Responsibility | Other duties as assigned by Supervisor, Division or University.
Percentage Of Time | 5
Percentage Of Time | 75Key Responsibility | Respond to internal and external communication within 2-5 business days, depending on the time of year and volume. External communication is managed within system through a queue system and is shared among all staff.
Percentage Of Time | 20Key Responsibility | Other duties as assigned by Supervisor, Division or University.
Percentage Of Time | 5
Posting Information
Work Hours | Monday thru Friday 8:30 am – 5:00 pm
Position Category | Full Time
Posting Date | 06/26/2025
Closing Date |
Posted Until Filled | Yes
Quicklink for Posting | https://iit7.peopleadmin.com/postings/11334
Position Category | Full Time
Posting Date | 06/26/2025
Closing Date |
Posted Until Filled | Yes
Quicklink for Posting | https://iit7.peopleadmin.com/postings/11334
Budget Information
Budget Amount
Benchmark Amount | 35000
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume
Optional Documents
- Cover Letter
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