Edtech.com's Summary

Drexel University is hiring an Assistant Business Manager for the Department of Community Health and Prevention at the Dornsife School of Public Health. The role involves managing a large financial portfolio, assisting with grant and award management, coordinating administrative tasks, serving as a super user for CONCUR and SAP Ariba systems, and supporting event logistics and payroll processes.

Highlights

Manage grant portfolios and perform monthly reconciliations to monitor financial activities.
Prepare financial and labor documents, journal entries, and transaction reports.
Track subaward invoice processing, sponsor payments, and assist with contract processing with university central offices.
Provide administrative support, including front office staffing and serving as departmental contact.
Act as super user and train users for CONCUR travel and expense system and SAP Ariba purchasing system.
Assist with bi-weekly payroll and related payroll resolution forms.
Manage onsite event logistics including setup, audiovisuals, food service, and cleanup.
Require a Bachelor's Degree in Business Administration and minimum of 2 years administrative experience.
Proficient in MS Office365 and Adobe DC software.
Full-time temporary Non-Exempt position with pay based on qualifications, departmental budget, and internal equity.

Assistant Business Manager Full Description

Job Summary

The Department of Community Health and Prevention (CHP) here at the Dornsife School of Public Health, Drexel University invites applicants for the Assistant Business Manager. This position will report to the Department Administrator and will assist with the financial, research and general administration of the Department of Community Health and Prevention.

Essential Functions

Financial Responsibilities – Department
- Responsible for grant management of a large financial portfolio
- Assist with Award Management by performing monthly reconciliations in accordance with established standard operating procedures to effectively monitor each award’s financial activities.
- Prepares financial and labor documents, journal entries transaction reporting.
- Tracks subaward invoice processing, and sponsor payments/accounts receivable, process gift card purchase requests, travel reimbursements, speaker agreements, limited engagement request, etc.
- Assists with quarterly effort reports including tracking completion of certifications. Assist with report preparation and submission to sponsors.
- Assist with the University’s Contracting process including communicating with central units (Office of General Counsel, Office of Research and Innovation-Contracts, Office of Tax Compliance, Risk Management, Procurement, Accounts Payable) to initiate forms and documents for review and negotiation, and to ensure timely processing of contract execution.
Administrative Responsibilities
- Help staff department front office, serve as point of contact for visitors at a minimum of 3 days per week.
- Serve as departmental super user and point of contact for CONCUR travel and expense system including training faculty and staff on Concur request & expense reconciliation.
- Serve as departmental super user and point of contact for Sap Ariba purchasing system including training and requesting access for faculty and staff users.
- Assist with Bi-weekly payroll
- Assist with processing payroll resolution forms and point of contact to central offices, including Procurement, Human Resources, Comptroller's Office, Payroll, etc.
- Manage events logistics on site, ensuring table/chair set up, audiovisual set up, food delivery and set up, recording, and overseeing breakdown/cleanup of events.
- Perform other duties as requested.

Required Qualifications

Minimum of a Bachelor's Degree in Business administration
Minimum of 2 years of experience.
At least two years’ administrative support experience.
Strong written and verbal communication skills and the ability to maintain multiple assignments in process at once.
Proficiency in using computer software programs including MS Office365 and Adobe DC.

Physical Demands

Typically sitting at a desk/table
Typically standing, walking
Lifting demands ≤ 25lbs

Location

University City - Philadelphia, PA

Additional Information

This is a Full-Time temporary position classified as Non-Exempt. The offered pay is based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

For information about benefits, please review Drexel’s Per Diem/Casual/Temporary Benefit Fact Sheet.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

Original Job Description

Job Summary

Essential Functions

Financial Responsibilities – Department
- Responsible for grant management of a large financial portfolio
- Assist with Award Management by performing monthly reconciliations in accordance with established standard operating procedures to effectively monitor each award’s financial activities.
- Prepares financial and labor documents, journal entries transaction reporting.
- Tracks subaward invoice processing, and sponsor payments/accounts receivable, process gift card purchase requests, travel reimbursements, speaker agreements, limited engagement request, etc.
- Assists with quarterly effort reports including tracking completion of certifications. Assist with report preparation and submission to sponsors.
- Assist with the University’s Contracting process including communicating with central units (Office of General Counsel, Office of Research and Innovation-Contracts, Office of Tax Compliance, Risk Management, Procurement, Accounts Payable) to initiate forms and documents for review and negotiation, and to ensure timely processing of contract execution.
Administrative Responsibilities
- Help staff department front office, serve as point of contact for visitors at a minimum of 3 days per week.
- Serve as departmental super user and point of contact for CONCUR travel and expense system including training faculty and staff on Concur request & expense reconciliation.
- Serve as departmental super user and point of contact for Sap Ariba purchasing system including training and requesting access for faculty and staff users.
- Assist with Bi-weekly payroll
- Assist with processing payroll resolution forms and point of contact to central offices, including Procurement, Human Resources, Comptroller's Office, Payroll, etc.
- Manage events logistics on site, ensuring table/chair set up, audiovisual set up, food delivery and set up, recording, and overseeing breakdown/cleanup of events.
- Perform other duties as requested.

Required Qualifications

Minimum of a Bachelor's Degree in Business administration
Minimum of 2 years of experience.
At least two years’ administrative support experience.
Strong written and verbal communication skills and the ability to maintain multiple assignments in process at once.
Proficiency in using computer software programs including MS Office365 and Adobe DC.

Physical Demands

Typically sitting at a desk/table
Typically standing, walking
Lifting demands ≤ 25lbs

Location

University City - Philadelphia, PA

Additional Information

For information about benefits, please review Drexel’s Per Diem/Casual/Temporary Benefit Fact Sheet.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

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