Edtech.com's Summary

University of Tennessee, Knoxville is hiring an Assistant Director, Degree Audit & Planner Systems. The role leads the university's degree audit and academic planning tools, which translate academic policy and curriculum requirements into the rules students and advisors use to track progress toward graduation. The assistant director reports to the Deputy Registrar for Data & Systems in the Office of the Registrar and supervises the Registrar Systems Analyst team.

Highlights

Lead the strategy, design, encoding, testing, maintenance, and continuous improvement of the degree audit and planner systems, along with their data structures and integrations.
Supervise the Registrar Systems Analyst team that runs degree audit and planner operations, including prioritization, coaching, and performance management.
Act as the primary operational liaison to campus partners, the Office of Information Technology, and vendors so system functionality stays aligned with academic policy, curriculum requirements, and advising practices.
Lead campus deployments and upgrades, training and documentation, and ongoing enhancements, and regularly evaluate the systems' accuracy, efficiency, and effectiveness.
Bachelor's degree and at least three years of relevant professional experience, including direct experience encoding degree audit software such as uAchieve or a comparable tool.
Knowledge of curriculum structures and catalog requirements, and the ability to interpret complex requirements, spot edge cases, and design sustainable rule logic.
Working knowledge of data validation, reconciliation, and SQL concepts, plus an understanding of privacy and security expectations in higher education.
Ability to explain complex system logic to non-technical audiences and build consensus across colleges and stakeholders during deadline-driven academic cycles.
Preferred qualifications include a master's degree, PL/SQL or other programming experience, familiarity with Ellucian Banner or Oracle Student Cloud, and prior supervisory experience.
Minimum starting salary of $88,000 for an on-campus role with some hybrid schedule flexibility.

Assistant Director, Degree Audit & Planner Systems Full Description

The Office of the Registrar at the University of Tennessee, Knoxville (UTK) invites applications and nominations for our Assistant Director Degree Audit & Planner Systems position. We are seeking candidates who can contribute in meaningful ways to enhance the accessibility of higher education, fostering a diverse and inclusive academic environment, and improving the recruitment and graduation of our students. The University of Tennessee, Knoxville, has been ranked by Forbes as one of America’s best large employers, as recognized on the 2026 list.

The minimum starting salary for this position is $88,000. Final compensation will be determined based on the candidate’s qualifications and experience.

RESPONSIBILITIES

The Assistant Director, Degree Audit & Planner Systems provides leadership for the University’s degree audit and academic planning tools, including the functional strategy, design, configuration/encoding, testing, maintenance, and continuous improvement of these systems and their related data structures and integrations. Reporting to the Deputy Registrar for Data & Systems, this position directly supervises the Registrar Systems Analyst team responsible for degree audit/planner operations and serves as the primary operational liaison to campus partners, OIT, and vendors, ensuring that degree audit and planner functionality remain aligned with academic policy, curriculum requirements, advising practices, and institutional goals. This role leads campus deployment and upgrades, training and documentation, and ongoing enhancements for these systems, regularly evaluating their accuracy, efficiency, and effectiveness across the campus technology landscape.

This is an on-campus position with some hybrid/remote work schedule flexibility.

QUALIFICATIONS

Required Education and Experience:

Bachelor’s Degree
At least three years of relevant professional experience
Direct experience with encoding of degree audit software (uAchieve or comparable)
Extensive experience with word processing, spreadsheets, and presentation software
Experience with understanding, organizing, and representing data
Experience with documenting processes and procedures
Experience developing solutions and efficiencies in processes
Experience gathering and providing analysis for user requirements

Required Knowledge, Skills, and Abilities:

Comprehensive knowledge of curriculum structures, catalog requirements, and how academic policy translates into degree audit and planning rules.
Demonstrated expertise in degree audit and/or academic planning systems (e.g., uAchieve or comparable tools), including encoding, testing, maintenance, and user support models.
Ability to lead and develop a functional/technical team, including prioritization, accountability, coaching, and performance management.
Strong analytical and problem-solving skills; ability to interpret complex requirements, identify edge cases, and design sustainable rule logic.
Excellent written and verbal communication skills; ability to explain complex system logic to non-technical audiences and facilitate consensus across colleges and stakeholders.
Working knowledge of data concepts and reporting fundamentals (e.g., data validation, reconciliation, SQL concepts) sufficient to guide analyst work and ensure reliable outputs.
Understanding of privacy/security principles and operational compliance expectations in higher education environments.
Ability to manage competing priorities with high accuracy and attention to detail in deadline-driven academic cycles.
Familiarity with student information systems
Familiarity with curricular approval process

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Education and Experience:

Master’s Degree
Computer programming and/or PL/SQL or other procedural language experience preferred
Familiarity with Ellucian Banner or Oracle Student Cloud student information systems
Familiarity with Modern Campus Curriculum software
Prior supervisory experience

Preferred Knowledge, Skills, and Abilities:

Knowledge of complex relational database organization
Ability to query from databases

Benefits:

University of Tennessee employees are eligible for a comprehensive suite of benefits that includes:

Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
Flexible work arrangements, offering a hybrid schedule to most team members
Education benefits for employees and their dependents at UT System campuses
Retirement and deferred compensation plans, including 401(k), 403(b), etc.
Comprehensive medical, dental, and vision insurance plans
Employee discounts to attractions, services, and goods

The Division

The Enrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, the Center for Financial Wellness, University Registrar, Pre-college Research Excellence Programs, EM Research & Analytics, EM Communications, and EM Operations. The Division of Enrollment Management is committed to our Vision, Mission and Values. We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.

EEO/AA STATEMENT / NON-DISCRIMINATION STATEMENT

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the (EEO). Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.

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Assistant Director, Degree Audit & Planner Systems

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