Edtech.com's Summary

College of Western Idaho is hiring a Registrar Analyst. The role provides systems expertise, reporting support, and technical leadership for the student records tools used by the Registrar’s Office, acting as the link between registrar staff and technical teams. The analyst reports to the Registrar and works on system improvements, data accuracy, and compliance with institutional, state, and federal requirements.

Highlights

Research, test, and implement system functionality that supports Registrar operations and regulatory requirements, and keep current on student information system enhancements and emerging tools.
Serve as the primary liaison between Registrar users, Information Technology, report-writing teams, and technical support staff, translating business needs into detailed functional requirements.
Work with IT and external vendors to define project goals, scope, timelines, specifications, and testing plans for system modifications, upgrades, and implementations.
Develop user acceptance testing scripts and lead testing of system patches, upgrades, releases, and new functionality.
Oversee timely, accurate reporting to the National Student Clearinghouse and act as data steward for student records and related information systems.
Monitor and audit security roles and access permissions to keep access appropriate and compliant.
Troubleshoot complex system issues with IT staff, software vendors, and external partners, and analyze business processes for operational improvements.
Bachelor’s degree in a related field or equivalent education and experience, plus three or more years in a Registrar’s Office or related environment.
Experience implementing, configuring, troubleshooting, or supporting technology systems, with a strong understanding of student information systems.
Full-time position on the Nampa campus paying $52,974 to $66,217; most CWI roles are in-person, with up to two remote workdays per week possible case by case.

Registrar Analyst Full Description

Registrar Analyst

NAMPA - STAFF

Job No:

496952

Reports To:

Registrar

Position Status:

FT - Full-Time

Posted Pay Range:

$52,974 - $66,217

SUPPORT STUDENT RECORDS AND TECHNOLOGY SOLUTIONS AS A REGISTRAR ANALYST AT CWI!

Are you passionate about technology, data integrity, and improving the student experience? The College of Western Idaho (CWI) is seeking a Registrar Analyst to provide systems expertise, reporting support, and technical leadership for the tools and processes that support the Registrar’s Office.

In this role, you’ll serve as a key liaison between functional users and technical teams, helping to implement new system functionality, maintain data integrity, improve business processes, and ensure compliance with institutional, state, and federal requirements.

Why Join CWI?

At CWI, accurate student records and effective technology solutions are critical to supporting student success. As a Registrar Analyst, you’ll play an important role in enhancing Registrar operations, supporting institutional reporting, and ensuring the systems that manage student information function efficiently and effectively.

Benefits:

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including:

Premium healthcare plans
11%+ employer retirement contributions
Tuition discounts
Generous personal leave
Professional development opportunities

Registrar Systems Administration & Support:

Research, evaluate, test, and implement new and existing system functionality to support Registrar operations and regulatory requirements
Maintain expertise in Registrar technologies, system enhancements, and emerging tools
Support the effective operation of student information systems and related technologies
Identify opportunities to improve processes
Serve as primary liaison between Registrar users and Information Technology, report-writing teams, and technical support staff
Translate business needs and complex technical requests into detailed functional requirements
Collaborate with IT and external vendors to develop project goals, scope, timelines, specifications, and testing plans
Support system modifications, enhancements, upgrades, and implementation efforts

Testing, Implementation & Quality Assurance:

Develop and maintain user acceptance testing scripts and related documentation
Coordinate and lead testing activities for system patches, upgrades, releases, and new functionality
Validate system changes to ensure functionality meets business and compliance requirements
Apply user experience and usability principles when evaluating and implementing system improvements

Data Integrity, Compliance & Reporting:

Oversee timely and accurate reporting to the National Student Clearinghouse
Support the integrity, accuracy, and effective use of student and institutional data
Serve as a data steward for student records and related information systems
Monitor and audit security roles and access permissions to ensure appropriate access and compliance
Partner with Registrar leadership to ensure adherence to federal, state, and institutional reporting requirements and data standards

Troubleshooting & Continuous Improvement:

Troubleshoot complex system issues and coordinate resolution efforts with IT staff, software vendors, and external partners
Research system challenges and recommend effective solutions
Analyze business processes and identify opportunities for operational improvement
Support continuous improvement initiatives that enhance efficiency, compliance, and the student experience
Perform other duties as assigned

Collaboration & Institutional Support:

Work closely with Registrar leadership and campus stakeholders to support institutional priorities
Collaborate across departments to improve system functionality and data quality
Communicate technical information effectively to both technical and non-technical audiences

What We’re Looking For:

Bachelor’s degree in a related field or an equivalent combination of education and experience
Three (3) or more years of experience in a Registrar’s Office or related environment
Strong problem-solving, analytical, and systems implementation skills
Experience implementing, configuring, troubleshooting, or supporting technology systems
Strong understanding of student information systems and related technologies
Ability to manage multiple priorities and projects simultaneously
Strong written, verbal, and interpersonal communication skills
Ability to work collaboratively with technical and functional stakeholders
Commitment to data accuracy, compliance, and customer service

ADDITIONAL INSTRUCTIONS FOR APPLICANTS:

Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis. Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.

Interested?

We invite and welcome all applicants and look forward to receiving your application! Keep in mind, your qualifications and expertise need not precisely match the job description to be considered for this role.

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