ASSISTANT DIRECTOR DEGREE AUDIT SYSTEMS

ASSISTANT DIRECTOR DEGREE AUDIT SYSTEMS

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Please see Special Instructions for more details.

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.

Posting Details

 Position Information 

Posting Number  | SRGV8889
Working Title  | ASSISTANT DIRECTOR DEGREE AUDIT SYSTEMS
Number of Vacancies  | 1
Location  | Remote Location
Department  | Degree Audit Systems & Support
FTE  | 1.0
FLSA  | Exempt
Scope of Job  | Responsible for the overall content, technical functions, system upgrades and overall quality control for the degree audit system. To plan, review, implement, coordinate testing of and introduce system enhancements and modifications to constituents.
Description of Duties  | · Responsible for the technical function, system performance, and overall content and administration of the degree audit system.
· Assists in the general administration functions of the department to include establishment and implementation of policies and procedures, development of goals and objectives, personnel administration and development for the assigned area.
· Participates in office budget planning and oversight, supervises assigned staff and monitors employee performance.
· Responsible for the planning, creation, implementation, validation, and maintenance of coding (scribe) degree requirements within the degree audit system in compliance with institutional, state and federal laws, policies, and practices.
· Establishes, manages, and monitors quality control standards for the degree audit system.
· Coordinates with the University Registrar, Academic Affairs, Student Success, Health Affairs and the Graduate College to ensure degree audit system configurations and functionality align with established UTRGV state, federal and accreditation policies and requirements.
· Oversees the creation and maintenance of documentation related to the degree audit system including programming changes, system upgrades, coding (scribe) testing and validation. Develops and maintains annual system maintenance including setups and configurations.
· Reports and escalates application issues related to coding and end user functionality to the vendor; monitors reported issues for response; maintains dialogue with the vendor in order to resolve the issue.
· Leads system upgrades and acts as liaison with appropriate partners in the Office of Information Technology and with vendors.
· Reviews university business processes and evaluates their impact in the degree audit system and student information system as needed. Reports issues and proposes feasible solutions.
· Maintains knowledge of the degree audit system, student information system, and academic policies driven by institutional, state, federal, and accreditation regulations, and understands their impacts on the degree audit process.
· Conducts troubleshooting, research, and analysis to ensure degree audit system is updated/aligned with UTRGV practices and processes.
· Serves as a primary point of contact and is a resource to academic advisors, registrar staff, financial aid staff, faculty, and other end users regarding the degree audit system functionality.
· Actively participates in the curriculum process and attends curriculum committee meetings. Reviews and assesses impact of curriculum proposals to the degree audit system; provides feedback and proposes feasible solutions.
· Creates, plans, and conducts trainings to technical and non-technical end users and develops tools to aid in the end-user experience.
· Assists in the creation of reports and development of software programs to utilize the data from the degree audit system.
· Performs other duties as assigned.

Supervision Received  | General supervision from assigned supervisor.
Supervision Given  | Direct supervision of assigned staff.
Required Education  | Bachelor’s degree from an accredited university.
Preferred Education  | Master’s Degree in related field from an accredited university.
Licenses/Certifications  | None.
Required Experience  | Four (4) years of experience performing related duties or experience working with coding/programming functions for student information systems.
Preferred Experience  | Experience with Ellucian Degree works or another degree auditing software in a higher education setting.
Equipment  | Required: Use of standard office equipment.
Preferred: Experience with Ellucian Degree Works or another degree auditing software is preferred.

Working Conditions  | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Work is performed primarily in a general office environment and can be performed remote within close proximity to a UTRGV campus. If the work is performed remote, high-speed internet and a designated workspace are required.

The selected candidate will be required to attend on-campus meetings and participate in campus events as requested.
Other  | Knowledge of trends, issues, and accepted practices relevant to the position. Strong analytical and problem-solving skills, as well as excellent interpersonal and communication skills, verbal and written. Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community. Ability to multi-task in a fast-paced environment. Ability to be proactive and take the initiative to make recommendations. Knowledge of student information systems.
Physical Capabilities  | N/A
Employment Category  | Full-Time
Minimum Salary  | Commensurate with Experience
Posted Salary  | Commensurate with Experience
Position Available Date  | 03/30/2026
Grant Funded Position  | No
If Yes, Provide Grant Expiration Date  | 

 Posting Detail Information 

EEO Statement  | It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants  | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.

Additional Information  | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
Quick Link  | https://careers.utrgv.edu/postings/50642

Posting Supplemental Questions

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Applicant Documents