Edtech.com's Summary

Albert Einstein College of Medicine is hiring an Assistant Director, Financial Operations. The role involves managing departmental budgets, supervising financial and clerical staff, and overseeing financial processes such as purchase requisitions, invoices, and budget reporting. The position also requires coordinating with various departments and ensuring compliance with finance and procurement policies.

Highlights

Manage $100M+ capital and operating budgets, including a $20M operating budget and $25-$100M construction budget annually.
Supervise a staff of 7 financial analysts and clerical personnel within a 106-person department.
Oversee departmental budgets, financial data, and reporting to support various projects and operations.
Supervise processing and verification of purchase requisitions, vendor invoices, and monthly billings.
Coordinate with Director of Finance, Chief Procurement Officer, and ITS Department for budget, procurement, and system integration.
Utilize MS Excel and Word for financial management and reporting.
Bachelor's degree in Business Management, Finance, or Accounting required; MBA preferred.
Minimum of 10 years of budget management experience, preferably in Facilities Engineering or Construction.
Experience in office management and supervising financial and clerical teams.
Salary range between USD $103,500 and $115,000 per year.

Assistant Director, Financial Operations Full Description

POSITION RESPONSIBILITIES:

Responsible for departmental budgets, financial data, reports and analysis.
Direct and manage administrative staff including financial analysts and secretarial/clerical support personnel;
Provide reports and information as necessary to support ongoing projects and operations requirements;
Assign all incoming work requests and review for funding and approvals;
Supervise the processing of all purchase requisitions for correct project funding and coding;
Verify vendor/contractor purchase order invoices prior to processing to Accounts Payable;
Interface and consult with the Director of Finance his management staff on budget & funding issues;
Interface and consult with the Chief Procurement Officer and his staff with regards to bids, purchases and vendor payment issues;
Supervise the monthly and quarterly billings for recharge work performed and utilities. Supervise the maintenance of 20 year capital expenditure plan;
Supervise the generation of routine and ad hoc reports and correspondence as required;
Interact and coordinate with ITS Department for office computer systems and Engineering’s Work Order Management System;
Reconcile Engineering’s Work Order Management System with the Finance/Purchasing software.
Ensure the department is and in accordance with finance and procurement policies and procedures.

Skills and Competencies

Ability to manage $100M+ Capital / Operating budget.
Able to multitask and prioritize tasks based on schedule and importance.
Leadership skills to direct and supervise a staff of professionals and clericals.
Interface effectively with both internal departments and outside vendors.
Computer skills required include MS Excel & Word.
Influences the behavior of others through effective communication.
Identifies and cultivates relationships with key constituents across campuses, functions and levels, as well as external contacts.
Assures that effective controls are developed and maintained to ensure the integrity of the organization.
Seeks input, meets expectations and maintains communication with the client.
Recognizes strategic opportunities to enhance University success.

Scope of Responsibility

Budget responsibilities for approximately 106 person department, building maintenance, renovations, and plant fund (capital) expenditures.
This encompasses construction and operating budgets for approximately 3 million sq. ft. facility with a $20M operating budget and construction budget of $25 - $100M per year.
Manage a staff of 7 people including financial analysts & clericals.
Upgrade departmental computing resources, including hardware & software, as required. Support the department’s goal to deliver a quality job, on budget & on schedule.

QUALIFICATIONS:

Bachelors degree in Business Management, Finance or Accounting required, MBA preferred plus;
10 years budget management experience, preferably with Facilities Engineering Department or Construction related field and;
Experienced in office management; including supervising secretarial/clerical employees and financial/budget analysts.

Minimum Salary Range: USD $103,500.00/Yr. Maximum Salary Range: USD $115,000.00/Yr.

Original Job Description

POSITION RESPONSIBILITIES:

Responsible for departmental budgets, financial data, reports and analysis.
Direct and manage administrative staff including financial analysts and secretarial/clerical support personnel;
Provide reports and information as necessary to support ongoing projects and operations requirements;
Assign all incoming work requests and review for funding and approvals;
Supervise the processing of all purchase requisitions for correct project funding and coding;
Verify vendor/contractor purchase order invoices prior to processing to Accounts Payable;
Interface and consult with the Director of Finance his management staff on budget & funding issues;
Interface and consult with the Chief Procurement Officer and his staff with regards to bids, purchases and vendor payment issues;
Supervise the monthly and quarterly billings for recharge work performed and utilities. Supervise the maintenance of 20 year capital expenditure plan;
Supervise the generation of routine and ad hoc reports and correspondence as required;
Interact and coordinate with ITS Department for office computer systems and Engineering’s Work Order Management System;
Reconcile Engineering’s Work Order Management System with the Finance/Purchasing software.
Ensure the department is and in accordance with finance and procurement policies and procedures.

Skills and Competencies

Ability to manage $100M+ Capital / Operating budget.
Able to multitask and prioritize tasks based on schedule and importance.
Leadership skills to direct and supervise a staff of professionals and clericals.
Interface effectively with both internal departments and outside vendors.
Computer skills required include MS Excel & Word.
Influences the behavior of others through effective communication.
Identifies and cultivates relationships with key constituents across campuses, functions and levels, as well as external contacts.
Assures that effective controls are developed and maintained to ensure the integrity of the organization.
Seeks input, meets expectations and maintains communication with the client.
Recognizes strategic opportunities to enhance University success.

Scope of Responsibility

Budget responsibilities for approximately 106 person department, building maintenance, renovations, and plant fund (capital) expenditures.
This encompasses construction and operating budgets for approximately 3 million sq. ft. facility with a $20M operating budget and construction budget of $25 - $100M per year.
Manage a staff of 7 people including financial analysts & clericals.
Upgrade departmental computing resources, including hardware & software, as required. Support the department’s goal to deliver a quality job, on budget & on schedule.

QUALIFICATIONS:

Bachelors degree in Business Management, Finance or Accounting required, MBA preferred plus;
10 years budget management experience, preferably with Facilities Engineering Department or Construction related field and;
Experienced in office management; including supervising secretarial/clerical employees and financial/budget analysts.

Minimum Salary Range: USD $103,500.00/Yr. Maximum Salary Range: USD $115,000.00/Yr.

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Assistant Director, Financial Operations

Edtech.com's Summary

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