Loyola University Chicago is hiring an Assistant Director for Housing Operations. This role leads and coordinates residence hall move-in and move-out processes, manages housing operations including billing for damages and security, and oversees staff recruitment and supervision. The position also involves partnership with various departments for facilities management and administrative duties such as fire drills and budget participation.
Highlights
Lead and implement residence hall move-in/out operations, including staff scheduling and coordination of logistics.
Manage residence hall damage billing, security, key access, and laundry service contracts.
Develop relationships with IT, Purchasing, Campus Safety, Facilities Maintenance, and other campus units.
Assist in recruitment, training, and evaluation of professional, paraprofessional, and student staff.
Oversee facilities maintenance issues, furniture inventory, and support sustainability initiatives and minor renovation projects.
Coordinate fire drills, support budget planning, and maintain vehicle fleet for residence life.
Perform emergency and crisis support as needed, including after hours.
Required qualifications include a Bachelor’s degree and 3-5 years of relevant higher education experience.
Technical skills include familiarity with Microsoft Office Suite, RMS Mercury and/or StarRez, and asset inventory software.
Annual salary ranges from $70,000 to $75,000.
Assistant Director for Housing Operations Full Description
Assistant Director for Housing Operations Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button.
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
Position Details
Position Details
Job Title | ASST DIR RES LIFE Position Number | 8101156 Job Category | University Staff Job Type | Full-Time FLSA Status | Exempt Campus | Rogers Park-Lake Shore Campus Department Name | RESIDENCE LIFE Location Code | RESIDENCE LIFE (03850A) Is this split and/or fully grant funded? | No Duties and Responsibilities | Housing Operations and Technology Lead, coordinate, and implement residence hall move-in and move-out processes, including scheduling of staff, volunteers, and campus partners. Coordinate and lead opening and closing operational tasks during semester and holiday breaks. This includes but is not limited to bed bunking and lofting requests, scheduling of professional moving staff, move-in routes and signage, moving cart distribution and storage, and distribution of recycling bins. Manage residence hall damage billing process, including oversight and training of hall staff in assessing damages, billing of damages to student accounts, and the appeals process. Develop and sustain liaison relationships with Information Technology, Purchasing, Campus Card Services, Student Complex, Campus Safety, and Facilities Maintenance and Housekeeping. Manage and coordinate residence hall security and key access. Manage and coordinate laundry services contract and laundry technology systems. Manage relations with external services providers (student storage, linen program and microfridge rental). Manage, track, and purchase departmental technology inventory. Serve as the department’s data steward to ensure that department systems and technology usage is in compliance with university policy. Staff Recruitment, Development, and SupervisionAssist with recruitment, selection, training, and evaluation of professional and paraprofessional staff. Supervise the recruitment, selection, training, and evaluation of the Residence Life student crew and other central office work-study students. FacilitiesDevelop and maintain partnership with Facilities Administration and Campus Safety personnel to ensure safe, secure, and healthy living environment Provide support and direction to resident directors with custodial and maintenance issues. Act as point of escalation for student and parent custodial and maintenance concerns. Work closely with the Associate Director to troubleshoot issue before escalation. Provide direction for departmental sustainability initiatives, committee work, and end-of-year programs (e.g. Think Green and Give donation program). Provide support and coordination for residence hall facility-focused projects. Assist campus project management staff in the coordination of minor renovation projects. Monitor, track, and report ongoing or unresolved facility and custodial issues in the residence halls and escalate as appropriate for resolution. Coordinate and manage furniture repair, refurbishing and replacement for both student and staff units Maintain asset inventories for residence hall furnishings, appliances, and equipment; track storage inventory; make recommendations for replacement of furnishings based on condition and life cycle. Manage process of staff apartment maintenance, turnover, and furniture program. Assist with the identification, prioritization, and budget development for renovations to the residence halls. Administration
Schedule and coordinate twice-annual fire drills in all residence halls, including training of hall staff on procedure, mandatory Clery reporting with Campus Safety, and escalation of any follow-up regarding life-safety concerns. Participate in budgetary process to ensure efficient resources for operations, technology, and facility improvements are allocated and aligned with departmental mission and goals. Develop and maintain partnership with Summer Conference staff, including transition of residence hall buildings to Conference Services and tracking of condition, keys, and other use agreements. Provides emergency and crisis support after hours for weather-related or other issues that impact student rooms Manage residence life vehicle fleet (golf carts and pickup truck), to include vehicle maintenance, staff training compliance, and required registrations. Serve as a member of the Department of Residence Life central office management team and attend departmental meetings. Some evening and weekend work may be required in support of department processes and events. Assume such other duties as assigned by the Director and/or Associate Director of Residence Life. Minimum Education and/or Work Experience | Bachelor’s degree in related field and three to five years of experience in higher education research administration activities, or equivalent combination of education and experience. Qualifications | Strong verbal and written communication skills, interpersonal and organizational skills.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Certificates/Credentials/Licenses | None required Computer Skills | Familiarity with Microsoft Office Suite Familiarity with RMS Mercury and/or StarRez Familiarity with asset inventory software Supervisory Responsibilities | Yes Required operation of university owned vehicles | Yes Does this position require direct animal or patient contact? | No Physical Demands | Lifting, Standing Working Conditions | None Open Date | 07/29/2025 Close Date | Position Maximum Salary or Hourly Rate | $75,000/ann Position Minimum Salary or Hourly Rate | $70,000/ann Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy. Quick Link for Posting | https://www.careers.luc.edu/postings/33516
Supplemental Questions
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Do you have three to five years of experience in higher education, research administration activities, or an equivalent combination of education and experience?
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