Loyola University Chicago
Assistant Director for New-Student Advising Onboarding and Education
🇺🇸 Chicago, IL
🕑 Full-Time
💰 $65K - $70K
💻 Academic Advising
🗓️ July 16th, 2025
PowerBI
Edtech.com's Summary
Loyola University Chicago is hiring an Assistant Director for New-Student Advising Onboarding and Education. The role leads the development, implementation, and assessment of educational resources and programming to support academic onboarding and success for first- and second-year students, while collaborating with advising leadership and other teams to ensure effective advising education throughout students' early academic careers.
Highlights
- Design and manage advising content such as orientation modules, online videos, and academic guides for first-year student onboarding.
- Create and maintain educational content supporting academic planning and degree progression for continuing first- and second-year students.
- Coordinate integration of educational materials into orientation, registration, and advising workflows.
- Supervise a team of 2-3 academic advisors and potentially graduate and undergraduate student workers.
- Advise undergraduate students individually and in groups about academic planning, course selection, and degree requirements.
- Teach sections of the First-Year Seminar course and deliver advising workshops at student events.
- Partner with colleagues to ensure alignment of student-facing materials and advisor training documentation, and to assess content effectiveness using student feedback and engagement data.
- Experience required: Master’s degree with at least three years of related experience in higher education and direct student interactions.
- Technical skills required include proficiency with Microsoft 365, student information systems (Oracle PeopleSoft preferred), data reporting tools (Microsoft PowerBI preferred), and student success platforms (EAB Navigate360 preferred).
- Salary range from $65,000 to $70,000 annually.
Assistant Director for New-Student Advising Onboarding and Education Full Description
Assistant Director for New-Student Advising Onboarding and Education
Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button.
Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button.
Please see Special Instructions for more details.
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at
Job Title | Assistant Director
Position Number | 8102234
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Rogers Park-Lake Shore Campus
Department Name | STUDENT ACADEMIC SERVICES
Location Code | FIRST AND SECOND YEAR ADVISING (02043E)
Is this split and/or fully grant funded? | No
Duties and Responsibilities
The Assistant Director for New-Student Advising Onboarding and Education leads the development, implementation, and assessment of educational resources and programming to support the academic onboarding and success of first- and second-year students. This role focuses on building scalable, engaging, and accessible advising content—including online videos, modules, orientation presentations, and digital learning tools—for both new students and continuing first and second year students. The Assistant Director collaborates closely with advising leadership, operations, and training teams to ensure a cohesive and effective advising education experience across students’ early academic career.
Educational Resource Development and Advising Onboarding Design and manage advising-related educational content (e.g., orientation modules, online videos, academic advising guides, interactive tools) for new first-year student onboarding. Oversee creation of sustained educational content for continuing first- and second-year students to support academic planning, degree progression, and engagement with academic advising. Coordinate implementation of educational materials into orientation, registration, and advising workflows. Collaborate with the Associate Director for Operations to integrate onboarding materials into summer registration plans and special population onboarding processes (e.g., honors students, student-athletes). Partner with the Assistant Director for Training and Development to ensure consistency between student-facing materials and advisor training documentation. Partner with the Assistant Director for Academic Support and Assessment to regularly evaluate content effectiveness, revise based on student feedback and engagement data, and stay current on trends in digital learning and student success strategies.
Leadership and Supervision Supervise a team of 2–3 academic advisors, including recruitment, training, performance evaluation, and ongoing support. May also supervise graduate and undergraduate student workers as needed. Provide leadership within the advising team on onboarding and educational strategies. Support collaborative work culture and uphold the mission and values of the institution.
Academic Advising and Student Engagement
Serves as the primary liaison to targeted student population, supporting them with tailored advising and onboarding programming. Advise undergraduate students individually and in groups regarding academic planning, course selection, degree requirements, and university policies. Assist students in building meaningful academic and co-curricular plans aligned with the Jesuit tradition. Teach one or more sections of the First-Year Seminar course. Present advising workshops and represent the department at student-facing events such as orientation, open houses, and academic fairs. Provide specialized advising support for students on academic probation or in distress, referring as needed to campus resources. Serve as department liaison to assigned academic units to ensure alignment on advising content and communication. Participate in Student Academic Services signature programs, events, and activities, including but not limited to: Orientation, New Student Convocation, finals week proctoring, and Undergraduate Admission open houses. Perform related duties as required.
Minimum Education and/or Work Experience | Master’s degree and at least three years’ of related experience.
Qualifications | Master’s degree and three years of related experience. Experience working in an education or higher education setting with direct student interactions. Strong interpersonal, presentation, verbal, and written communication skills. Ability to work independently and as part of a team of committed academic advisors and student affairs professionals. Ability to help students develop an appreciation understanding of the Jesuit approach to education and the Core curriculum. Must be able to work some evening and weekend hours in a fast-paced environment.
Certificates/Credentials/Licenses | Master’s degree and three years of related experience
Computer Skills | Technical proficiency in use of computers, software applications such as Microsoft 365 Office suite. Proficiency in student information systems; Oracle PeopleSoft is preferred. Proficiency in data reporting tools, dashboards, and information retrieval systems; familiarity with Microsoft PowerBI preferred. Proficiency in student success platforms and case management systems; familiarity with EAB Navigate360 preferred.
Supervisory Responsibilities | Yes
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? | No
Physical Demands | None
Working Conditions | Irregular Hours
Open Date | 07/14/2025
Close Date |
Position Maximum Salary or Hourly Rate | $70,000/ann
Position Minimum Salary or Hourly Rate | $65,000/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/33428
Position Number | 8102234
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Rogers Park-Lake Shore Campus
Department Name | STUDENT ACADEMIC SERVICES
Location Code | FIRST AND SECOND YEAR ADVISING (02043E)
Is this split and/or fully grant funded? | No
Duties and Responsibilities
The Assistant Director for New-Student Advising Onboarding and Education leads the development, implementation, and assessment of educational resources and programming to support the academic onboarding and success of first- and second-year students. This role focuses on building scalable, engaging, and accessible advising content—including online videos, modules, orientation presentations, and digital learning tools—for both new students and continuing first and second year students. The Assistant Director collaborates closely with advising leadership, operations, and training teams to ensure a cohesive and effective advising education experience across students’ early academic career.
Educational Resource Development and Advising Onboarding Design and manage advising-related educational content (e.g., orientation modules, online videos, academic advising guides, interactive tools) for new first-year student onboarding. Oversee creation of sustained educational content for continuing first- and second-year students to support academic planning, degree progression, and engagement with academic advising. Coordinate implementation of educational materials into orientation, registration, and advising workflows. Collaborate with the Associate Director for Operations to integrate onboarding materials into summer registration plans and special population onboarding processes (e.g., honors students, student-athletes). Partner with the Assistant Director for Training and Development to ensure consistency between student-facing materials and advisor training documentation. Partner with the Assistant Director for Academic Support and Assessment to regularly evaluate content effectiveness, revise based on student feedback and engagement data, and stay current on trends in digital learning and student success strategies.
Leadership and Supervision Supervise a team of 2–3 academic advisors, including recruitment, training, performance evaluation, and ongoing support. May also supervise graduate and undergraduate student workers as needed. Provide leadership within the advising team on onboarding and educational strategies. Support collaborative work culture and uphold the mission and values of the institution.
Academic Advising and Student Engagement
Serves as the primary liaison to targeted student population, supporting them with tailored advising and onboarding programming. Advise undergraduate students individually and in groups regarding academic planning, course selection, degree requirements, and university policies. Assist students in building meaningful academic and co-curricular plans aligned with the Jesuit tradition. Teach one or more sections of the First-Year Seminar course. Present advising workshops and represent the department at student-facing events such as orientation, open houses, and academic fairs. Provide specialized advising support for students on academic probation or in distress, referring as needed to campus resources. Serve as department liaison to assigned academic units to ensure alignment on advising content and communication. Participate in Student Academic Services signature programs, events, and activities, including but not limited to: Orientation, New Student Convocation, finals week proctoring, and Undergraduate Admission open houses. Perform related duties as required.
Minimum Education and/or Work Experience | Master’s degree and at least three years’ of related experience.
Qualifications | Master’s degree and three years of related experience. Experience working in an education or higher education setting with direct student interactions. Strong interpersonal, presentation, verbal, and written communication skills. Ability to work independently and as part of a team of committed academic advisors and student affairs professionals. Ability to help students develop an appreciation understanding of the Jesuit approach to education and the Core curriculum. Must be able to work some evening and weekend hours in a fast-paced environment.
Certificates/Credentials/Licenses | Master’s degree and three years of related experience
Computer Skills | Technical proficiency in use of computers, software applications such as Microsoft 365 Office suite. Proficiency in student information systems; Oracle PeopleSoft is preferred. Proficiency in data reporting tools, dashboards, and information retrieval systems; familiarity with Microsoft PowerBI preferred. Proficiency in student success platforms and case management systems; familiarity with EAB Navigate360 preferred.
Supervisory Responsibilities | Yes
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? | No
Physical Demands | None
Working Conditions | Irregular Hours
Open Date | 07/14/2025
Close Date |
Position Maximum Salary or Hourly Rate | $70,000/ann
Position Minimum Salary or Hourly Rate | $65,000/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/33428
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Master’s degree and at least three years of related experience?
- Yes
- No
- * Why do you want to work for Loyola University Chicago?
(Open Ended Question) - * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
- * How do your personal values align with Loyola University Chicago's mission and values?
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
Loyola University Chicago | Information: (773) 508 - 6000
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
