Assistant Director, Human Resources and Administrative Services

Job Description Summary

The Assistant Director for Human Resources and Administrative Services provides strategic leadership for HR, finance, and administrative functions within Accessibility and Disability Service (ADS). Reporting to the Director, this role oversees all HR operations for ~25 professional staff, 60 contractual/affiliate staff, and 25 student employees; manages departmental operations and fiscal processes; and serves on the ADS Leadership Team. The position ensures compliance with university policies and state/federal regulations and promotes an equitable, inclusive, and efficient departmental environment.

About the Department
The Accessibility and Disability Service (ADS), within the Division of Student Affairs, facilitates disability accommodations for University of Maryland students in accordance with the ADA Amendments Act and Section 504. ADS promotes disability inclusion across campus by coordinating academic, housing, and experiential learning accommodations, as well as related supports and auxiliary aids. Serving approximately 9% of UMD's undergraduate and graduate population, ADS ensures students with disabilities have equitable access to all programs and opportunities at the university.

Key Responsibilities
1. Human Resources Management
Serve as primary HR liaison to University HR for recruitment, classification, compensation, benefits, and employee relations.
Supervise two administrative staff.
Lead full employee lifecycle: hiring, onboarding, training, evaluations, and offboarding.
Coordinate all searches and hiring actions in Workday.
Manage PRD processes, salary equity review, and workforce planning.
Serve as Equity Officer and provide HR guidance to supervisors.
Maintain expertise in HR systems and policies (Workday, I-9, FMLA, ADA, MOUs).
Support employees with confidential HR concerns and accommodation needs.
Oversee timekeeping, leave, payroll, and benefits enrollment.
Maintain accurate HR records and implement staff engagement and retention strategies.

2. Administrative & Operational Leadership
Contribute to departmental planning, policy development, and strategic initiatives.
Support organizational structure, staffing planning, and workflow management.
Maintain procedural documentation and oversee office operations, scheduling, and resource coordination.
Manage building access, testing space key control, and parking coordination.
Provide reports and analysis to the Director and leadership team.
Ensure consistent, confidential, and accurate administrative processes.

3. Finance, Procurement & Resource Management
Oversee budget management, forecasting, and financial reporting.
Manage procurement, travel, reimbursements, and financial transactions in compliance with university policies.
Reconcile accounts, track expenditures, and prepare financial statements.
Lead RFQ/RFP processes for disability accommodation vendors.
Oversee ~$500,000 in annual accommodation-related contracts and vendor relationships.
Coordinate contract renewals and serve as departmental representative to Student Affairs business groups.

4. Strategic Planning & Compliance
Support departmental goal-setting, assessment, and reporting.
Ensure compliance with ADA, Section 504, FMLA, and employment regulations.
Participate in divisional committees related to operations, accessibility, and inclusion.
Promote accountability, equity, and continuous improvement.

5. Other Duties
Perform additional responsibilities as assigned by the Director.


Physical Demands: Standard Office


Licenses/ Certifications: N/A

Minimum Qualifications

Education: Bachelor's degree from an accredited college or university.

Experience: Seven (7) years of professional experience in human resources, payroll, budget, finance, facilities management, procurement, or managing business operations. Two (2) years of experience supervising or managing professional staff.

KNOWLEDGE, SKILLS, & ABILITIES: Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Knowledge of business acumen to understand key business drivers, organizational communications, and data.
Knowledge of organizational and unit performances measures.
Knowledge of the impact and implications of decisions on leadership objectives.
Skill in oral and written communication.
Skill in data analytics and negotiation.
Skill in the use of Microsoft Office and Google Workspace products.
Ability to research information and analyze/synthesize complex data and information to create reports and presentations with valid conclusions derived from various sources.
Ability to exercise independent judgment and discretion.
Ability to develop and administer new policies and procedures.
Ability to interpret and apply policies, procedures, regulations, and laws.

Additional Job Details

Job Risks

Not Applicable to This Position

Financial Disclosure Required

Yes

Department

VPSA-Couns Ctr-Accessibility and Disability Service

Worker Sub-Type

Staff Regular

Salary Range

95,000 - 110,000

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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