Edtech.com's Summary

Arizona State University is hiring a Department HR Specialist Senior. This role involves coordinating recruitment, hiring, payroll management, and processing personnel transactions within the College of Integrative Sciences and Arts. The specialist partners with HR teams, faculty heads, and leadership to support the full employee life cycle, ensuring accurate payroll, managing visa processes, and fostering a positive work culture.

Highlights

Coordinate recruitment and hiring for CISA units using Workday and Interfolio.
Manage payroll accuracy, funding changes, and payroll discrepancy investigations.
Process personnel transactions and maintain electronic personnel records.
Handle staff and faculty visa applications and renewals.
Respond to faculty, staff, and student inquiries via phone, email, and in person.
Participate in departmental, college, and university-wide HR initiatives.
Experience required with HR practices, payroll transactions, visa processes, and higher education HR environment.
Proficient with Workday, Interfolio (APARS), Microsoft Office, Dropbox, Adobe, and Wrike software.
Minimum qualifications include a bachelor's degree plus three years of relevant experience or an equivalent combination of education and experience.
Position salary range of $60,000 to $63,000 annually, dependent on experience.

Department HR Specialist Senior Full Description

Job Profile:HR Services Specialist 2

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$63,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Position Salary Range:

$60,000 - $63,000 per year; DOE

The College of Integrative Sciences and Arts Dean's office is seeking a Department HR Specialist, Senior to join our collaborative and service-oriented HR team. In this role, you will serve as a key partner and work closely with the HR Team, faculty heads and leadership to understand the human resource needs in supporting the full life cycle of the college employee base. This position will report to the Dept. HR Principal in the College of Integrative Sciences and Arts (CISA) and is located at the Polytechnic Campus.

Arizona State University offers a comprehensive benefits package to enhance your total compensation. This package includes flexible work schedules, low-cost health and life benefits, a wellness program for preventative health education and screenings, tuition waiver for benefits-eligible staff members, as well as tuition reduction for their spouses and dependents, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, volunteer and professional development release time, disability resources and retirement program designed to promote long-term savings and provide income upon retirement.

Essential Duties

Recruitment, Hiring and Position Changes:

Coordinate the recruitment and hiring process for all positions in assigned CISA units. Work with hiring supervisors and committees to facilitate the search process using established guidelines and processes to completion of recruitment.
Utilize Workday and Interfolio to manage and process faculty, staff and student hiring.
Prepare correspondence associated with and necessary for hiring of employees or documentation of changes in position, and processes accordingly.

Payroll:

Manage payroll for assigned CISA units to ensure accuracy of payroll information, including position and funding changes.
Support on-cycle payroll bi-weekly review and investigate payroll discrepancies to confirm correct and timely payments.
Manage Time and Scheduling Hub (formerly DTA) for assigned units to ensure accurate and timely recording of exceptions and time reporting.

General:

Process a broad range of personnel transactions using Workday.
Manage and process time and scheduling hub (formerly DTA) and processes for the assigned college areas and timesheet entries for employees on leave.
Assist with academic personnel actions.
Maintain electronic personnel records based on college, university, state and federal guidelines.
Coordinate staff and faculty visa applications and renewal processes for assigned CISA units.
Regularly respond to a diverse range of questions from faculty, staff and students by phone, email, and in person.
Participate in a variety of departmental, college, and university-wide initiatives and meetings to represent human resource interest.
Actively foster a positive work culture, advancing our values, and championing engagement in all its forms.
Perform other duties as assigned to support the needs of the CISA HR team.

Desired Qualifications

Experience in human resources. practices, regulations and standards.
Experience with faculty, staff, and student personnel actions.
Experience working in HR higher education environment.
Experience in payroll transactions.
Experience with visa applications, renewals, FMLA and ADA leaves.
Experience using the following software: Workday, Interfolio (APARS), Microsoft Office, Dropbox, Adobe and Wrike.
Experience in maintaining confidentiality regarding sensitive/confidential information pertaining to payroll, employee issues.
Knowledge of quality customer service standards, methods and practices.
Skill in planning and establishing priorities.
Evidence of a passion for innovative HR solutions and process improvement.

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
This position receives regular review of objectives by department administrator.
Hybrid work is an option for CISA employees. Hybrid arrangements allow employees to spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or Provost level approval is required.

Department Statement:

ASU's College of Integrative Sciences and Arts (CISA) seeks candidates who are passionate about connecting academic learning with real-world outcomes and fostering student engagement. As part of CISA, your expertise will contribute to a college culture grounded in service, purpose, and practical impact.

CISA is a leader in applied and career-connected learning, with continuous innovation in teaching, curriculum development and AI integration. CISA has more than 9,000 students at all levels, 84 programs and 361 faculty members. We build degree programs and pathways that are flexible and relevant, providing opportunities for students to discover their passion, develop lifelong transferable skills and enjoy employment success. CISA is committed to ASU's Charter of inclusive excellence, access and impact, where all faculty, staff, and students can thrive.

Arizona State University, ranked the No. 1 "Most Innovative School" in the nation by U.S. News & World Report for 10 years in succession, has forged the model for a New American University by operating on the principles that learning is a personal and original journey for each student; that they thrive on experience and that the process of discovery cannot be bound by traditional academic disciplines. Through innovation and a commitment to accessibility, ASU has drawn pioneering researchers to its faculty even as it expands opportunities for qualified students.

ASU is ranked in Newsweek's America's Greatest Workplaces and Forbes America's Best Employers for Women, and touts a Healthy Arizona Worksites Platinum Award.

To learn more about ASU and the College of Integrative Sciences and Arts visithttp://about.asu.edu/ and http://cisa.asu.edu.

Driving Requirement:Driving is not required for this position.

Location:Campus: Polytechnic

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18769.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description