Kentucky Community & Technical College System
Assistant Director of Academic Advising / Student Support Specialist IV
🇺🇸 Louisville, KY
🕑 Full-Time
💰 $48K - $52K
💻 Academic Advising
🗓️ June 18th, 2025
Edtech.com's Summary
- Coordinate and manage student advising assignments and ensure accurate record-keeping in the enrollment system.
- Conduct training and professional development for faculty and staff advisors annually.
- Collect, monitor, and disseminate advising information to academic programs and departments.
- Oversee development and updates of advising resources such as advising modules and e-Community tools.
- Collaborate with Deans and departments to coordinate advising professional development and student evaluation surveys.
- Participate in committees, work groups, and represent the Director of Advising as needed.
- Advise students directly, enter advising notes, and make referrals when necessary.
- Bachelor's degree in Education, Higher Education, Student Personnel Services, Psychology, Sociology, or related field with three years of related experience required.
- Skills needed include communication, problem-solving, interpersonal skills, self-motivation, and willingness to travel among campuses and work occasional evenings or weekends.
- Salary range is $48,168 to $52,000 annually with a 12-month contract and full benefits including health coverage, tuition reimbursement, retirement plan, paid holidays, and employee assistance program.
Assistant Director of Academic Advising / Student Support Specialist IV Full Description
- Exceptional health care, vision, dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Duties:Other duties include, but are not limited to, the following:
• Coordinates and manages the student assigned advising process for all campuses by ensuring assignments have been completed and entered in the enrollment and retention management system.
• Responsible for Professional Staff and Faculty advisor trainings, including annual PD.
• Collects, enters, monitors and disseminates information from advising to the academic programs, faculty and/or other areas
• Provides oversight for, and assists with the development of, advising modules for faculty/Staff, the advising e-Community and advising tools, and updates these resources on a regular basis.
• Collect information and coordinate advising professional development trainings and processes with Deans/Extended Campuses to meet the needs of faculty/Staff.
• Create an annual evaluation survey for Deans to be used for collecting student evaluations of advising experiences.
• Collaborate with Student Affairs and Academic Affairs on advising events and the coordination of support for events.
• Participates in committees, work groups, and professional development activities
• Leadership responsibilities, including but not limited to acting in conjunction or on behalf of the Director of Advising with coordination of advising on all campuses, attending meetings, in office scheduling, and performance reviews.
• Assisting faculty and staff with advising and student issues via advising chat, email, etc.
• Works with internal and external departments/divisions to review program guides, career information sheets, advising summaries, and pathway documents on a regularly scheduled basis
• Advises students, enters advising notes into the system, and makes appropriate referrals as needed.
Minimum Qualifications:Bachelor’s degree (Education, Higher Education, Student Personnel Services, Psychology, Sociology or related field) and three years related experience or equivalent.
Preferred Qualifications:Bachelor’s degree (Education, Higher Education, Student Personnel Services, Psychology, Sociology or related field) and three years related experience or equivalent.
Additional Skills Requested:Skills: attention to detail; interpersonal; problem-solving; communication; self-motivated and takes initiative. Travel to all campuses, as well as some evening/night and weekend work, as required.
Physical Requirements:
Comfortable environment and sedentary work: no unusual physical requirements
Employee Rights - Employee Polygraph Protection ActEqual Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
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