Marshall University
Assistant Director of Alumni Relations
🇺🇸 Huntington, WV
🕑 Full-Time
💰 $40K - $45K
💻 Other
🗓️ December 29th, 2025
Edtech.com's Summary
Marshall University is hiring an Assistant Director of Alumni Relations. The role involves fostering lifelong connections among alumni by managing alumni chapters, coordinating volunteer programs, planning events, and supporting the Marshall University Alumni Association Board. The position also requires collaboration with university advancement colleagues to strengthen relationships with alumni, students, donors, and friends of the university.
Highlights
- Provide administrative and logistical support to the Marshall University Alumni Association Board and committees.
- Lead development and support of new and emerging alumni chapters and the Student Alumni Council.
- Plan and implement major alumni events, including collaboration with athletic fundraising activities.
- Manage event budgets, track engagement metrics, and produce related reports and materials.
- Handle sensitive alumni and donor data with discretion and professionalism.
- Interact regularly with high-level stakeholders such as board members, university leadership, and community partners.
- Bachelor’s degree required; strong verbal and written communication skills necessary.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word); ability to work evenings, weekends, and holidays.
- Personal vehicle and ability to travel required to fulfill job duties.
- Salary ranges from $40,000 to $45,000, commensurate with experience and education.
Assistant Director of Alumni Relations Full Description
Assistant Director of Alumni Relations
Position Details
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:
- Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
- Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
- Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
- Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
- Cultivate the development of an inclusive, just, and equitable community.
Come Meet Marshall and discover what it means to be part of the Marshall University family!
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
- Work week is 37.5 hrs.
- A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
- Holidays – Employees receive 13 Paid Holidays
- Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
- Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
- Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
- Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
- Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
- Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.
We are . . . Marshall!
Position Information
Position Title | Assistant Director of Alumni Relations
Banner Position Number | 12222025
E-Class | TN - MU Non-employee Position (NOT Benefits Eligible)
Department | Sr VP Development - MU6000
Job Description | Please note: This position is for Marshall University Foundation, Inc. and is not a state job.
The Assistant Director of Alumni Relations serves as a key ambassador for Marshall University’s alumni community, helping to foster lifelong connections among Marshall alumni. Reporting to the Vice President of Alumni Relations, this role works closely with colleagues across University Advancement to steward relationships with alumni, students, donors, and friends of the university, plan events, and coordinate volunteer programs. This position helps bring Marshall traditions to life while building a culture of pride, affinity, and connection. In collaboration with the Director of Alumni Engagement, the Assistant Director will play a pivotal role in energizing our current 30+ alumni chapters and emerging chapters with meaningful engagement and support.
MUAA Board Support & Volunteer Coordination (20%) Provide administrative and logistical support to the Marshall University Alumni Association Board of Directors and Board Committees (MUAA Board). Assist with agendas, scripts, minutes, and documentation for MUAA Board and committee meetings. Coordinate logistics for MUAA Board retreats, workshops, and travel. Oversee committee projects, nominations, and elections within the MUAA Board. Collaborate with the alumni relations team to support volunteer programs including Alumni Mentors, Student Alumni Council, and regional chapter leaders. Foster and increase volunteer participation in Foundation events.
New and Emerging Chapters and Programs (20%) Lead the identification and development of new and emerging MUAA Chapters. Conduct prospective calls and provide support for emerging MUAA Chapters. Coordinate and nurture the growth of the MUAA Student Alumni Council. Create strategies and implement programs to engage young alumni. Facilitate bank account setup for MUAA chapters.
Events Coordination (30%) Collaborate with the Director of Alumni Engagement to plan and implement Marshall Alumni Association events including the annual Alumni Awards, Homecoming festivities, regional chapter gatherings, and other assistance as needed. Collaborate with the Big Green (the fundraising arm for Marshall University Athletics) to support athletic-related alumni events such as tailgates, watch parties, and game-day hospitality experiences. Manage event budgets under the direction of the Vice President for Alumni Relations; process transactions and compile financial reports. Collaborate with the Senior Director of Alumni Operations to: produce event-related materials, including attendee lists, briefing materials, and post-event reports, maintain the master alumni event calendar, and track engagement metrics. Customer Service & Alumni Relations (30%) Manage sensitive alumni and donor data with discretion and professionalism. Collaborate with the alumni relations team to generate reports based on alumni engagement, event participation, and volunteer activity. Interact daily with high-level stakeholders including MUAA Board members, university leadership, and community partners. Celebrate alumni milestones and achievements with warmth and precision, reinforcing the lifelong value of being part of the Marshall University Alumni family. Other duties as assigned.
Salary Range | $40,000 - $45,0000; Salary is commensurate with education, experience, and internal equity.
Salary Type | Salary
Time Type | Full-Time
Work Location | OTHR - Other Off-Campus Location
Banner Position Number | 12222025
E-Class | TN - MU Non-employee Position (NOT Benefits Eligible)
Department | Sr VP Development - MU6000
Job Description | Please note: This position is for Marshall University Foundation, Inc. and is not a state job.
The Assistant Director of Alumni Relations serves as a key ambassador for Marshall University’s alumni community, helping to foster lifelong connections among Marshall alumni. Reporting to the Vice President of Alumni Relations, this role works closely with colleagues across University Advancement to steward relationships with alumni, students, donors, and friends of the university, plan events, and coordinate volunteer programs. This position helps bring Marshall traditions to life while building a culture of pride, affinity, and connection. In collaboration with the Director of Alumni Engagement, the Assistant Director will play a pivotal role in energizing our current 30+ alumni chapters and emerging chapters with meaningful engagement and support.
MUAA Board Support & Volunteer Coordination (20%) Provide administrative and logistical support to the Marshall University Alumni Association Board of Directors and Board Committees (MUAA Board). Assist with agendas, scripts, minutes, and documentation for MUAA Board and committee meetings. Coordinate logistics for MUAA Board retreats, workshops, and travel. Oversee committee projects, nominations, and elections within the MUAA Board. Collaborate with the alumni relations team to support volunteer programs including Alumni Mentors, Student Alumni Council, and regional chapter leaders. Foster and increase volunteer participation in Foundation events.
New and Emerging Chapters and Programs (20%) Lead the identification and development of new and emerging MUAA Chapters. Conduct prospective calls and provide support for emerging MUAA Chapters. Coordinate and nurture the growth of the MUAA Student Alumni Council. Create strategies and implement programs to engage young alumni. Facilitate bank account setup for MUAA chapters.
Events Coordination (30%) Collaborate with the Director of Alumni Engagement to plan and implement Marshall Alumni Association events including the annual Alumni Awards, Homecoming festivities, regional chapter gatherings, and other assistance as needed. Collaborate with the Big Green (the fundraising arm for Marshall University Athletics) to support athletic-related alumni events such as tailgates, watch parties, and game-day hospitality experiences. Manage event budgets under the direction of the Vice President for Alumni Relations; process transactions and compile financial reports. Collaborate with the Senior Director of Alumni Operations to: produce event-related materials, including attendee lists, briefing materials, and post-event reports, maintain the master alumni event calendar, and track engagement metrics. Customer Service & Alumni Relations (30%) Manage sensitive alumni and donor data with discretion and professionalism. Collaborate with the alumni relations team to generate reports based on alumni engagement, event participation, and volunteer activity. Interact daily with high-level stakeholders including MUAA Board members, university leadership, and community partners. Celebrate alumni milestones and achievements with warmth and precision, reinforcing the lifelong value of being part of the Marshall University Alumni family. Other duties as assigned.
Salary Range | $40,000 - $45,0000; Salary is commensurate with education, experience, and internal equity.
Salary Type | Salary
Time Type | Full-Time
Work Location | OTHR - Other Off-Campus Location
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education | Bachelor’s degree from an accredited college or university.
Experience | Excellent verbal and written communication skills. Superior organizational and time-management abilities. Proven experience creating and modifying files in the Microsoft Office Suite (Excel, PowerPoint, Word) Demonstrated ability to handle confidential information with discretion. Ability to work evenings, weekends, and holidays to fulfill the job responsibilities. A personal vehicle and ability to travel to fulfill the job responsibilities.
Experience | Excellent verbal and written communication skills. Superior organizational and time-management abilities. Proven experience creating and modifying files in the Microsoft Office Suite (Excel, PowerPoint, Word) Demonstrated ability to handle confidential information with discretion. Ability to work evenings, weekends, and holidays to fulfill the job responsibilities. A personal vehicle and ability to travel to fulfill the job responsibilities.
Preferred Qualifications
Education |
Experience | Experience leading programs and increasing engagement in higher education, fundraising, nonprofits, or related field. Familiarity with alumni relations, donor stewardship, or volunteer coordination. Detail-oriented with a high level of accuracy. Strong analytical, critical thinking, and project management skills. Ability to work independently in a fast-paced environment. Commitment to fostering a professional and collaborative workplace.
Experience | Experience leading programs and increasing engagement in higher education, fundraising, nonprofits, or related field. Familiarity with alumni relations, donor stewardship, or volunteer coordination. Detail-oriented with a high level of accuracy. Strong analytical, critical thinking, and project management skills. Ability to work independently in a fast-paced environment. Commitment to fostering a professional and collaborative workplace.
Posting Detail Information
Posting Number | MU1215E
Open Date | 12/22/2025
Close Date |
Open Until Filled | Yes
Special Instructions Summary |
Open Date | 12/22/2025
Close Date |
Open Until Filled | Yes
Special Instructions Summary |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor’s degree from an accredited college or university?
- Yes
- No
- * Are you able to work evenings, weekends, and holidays to fulfill the job responsibilities?
- Yes
- No
- * Do you have a personal vehicle and ability to travel to fulfill the job responsibilities?
- Yes
- No
- * Do you have prior experience leading programs and increasing engagement in higher education, fundraising, non-profits, or related field?
- Yes
- No
Applicant Documents
Required Documents
- CV or Resume
- Cover Letter
Optional Documents
Marshall University
One John Marshall Drive
Huntington, WV 25755
One John Marshall Drive
Huntington, WV 25755
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