The University of Texas Rio Grande Valley
ASSISTANT DIRECTOR OF GEAR UP
🇺🇸 Edinburg, TX
🕑 Full-Time
💰 TBD
💻 Other
🗓️ September 24th, 2025
K-12
Edtech.com's Summary
The University of Texas Rio Grande Valley is hiring an Assistant Director of GEAR UP to support the director in managing daily business operations, grant compliance, and program management of the GEAR UP grant. The role includes overseeing partnerships, budget management, ensuring federal compliance, providing training, and serving as a liaison among university and external departments.
Highlights
- Manage daily financial and operational functions of the GEAR UP program.
- Ensure compliance with federal legislation and grant objectives, including internal controls.
- Develop and manage partnerships encompassing service proposals, procurement, invoicing, and evaluations.
- Assist in budget planning, purchase approvals, and documentation of dollar-for-dollar grant match.
- Serve as liaison to university support departments and external school district administration and finance.
- Analyze expense data and student outcomes to recommend improvements.
- Develop training procedures, department guidelines, and manage grant evaluation protocols.
- Bachelor’s degree in Business Administration, Accounting, Educational Administration, or related field required; Master’s preferred.
- Minimum of four years experience in K-12 or higher education, including grant and budget management.
- Proficiency with Microsoft Excel, databases, accounting software, and standard office equipment.
- Compensation commensurate with experience; full-time exempt position funded by grant through August 2031.
ASSISTANT DIRECTOR OF GEAR UP Full Description
Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
Edinburg: (956)665-2451
Brownsville: (956) 882-8205
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.
Staff Recruitment: careers@utrgv.edu
School of Medicine Recruitment: SOMCareers@utrgv.edu
Graduate Assistantships: assistantships@utrgv.edu
Faculty Recruitment:
College of Engineering & Computer Science: cecs@utrgv.edu
College of Engineering & Computer Science: cecs@utrgv.edu
Robert C. Vackar College of Business & Entrepreneurship: cobe@utrgv.edu
College of Sciences Office of the Dean: cos@utrgv.edu
College of Education and P-16 Integration: cep@utrgv.edu
College of Fine Arts: cofa@utrgv.edu
College of Liberal Arts: liberalarts@utrgv.edu
Website: https://careers.utrgv.edu
ASSISTANT DIRECTOR OF GEAR UP
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Please see Special Instructions for more details.
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Posting Details
Position Information
Posting Number | SRGV8473
Working Title | ASSISTANT DIRECTOR OF GEAR UP
Number of Vacancies | 1
Location | Edinburg, Texas
Department | College Access & K-12 Partners
FTE | 1
FLSA | Exempt
Scope of Job | To assist the director with overseeing the day to day business operations, grant compliance and management of the GEAR UP program.
Description of Duties
• Assists the Director in managing the daily financial and operational functions of the GEAR UP program.
• Assists the director with identifying, collecting and documenting a dollar for dollar match on annual grant award; failure to collect required match may result in a reduction of annual grant award.
• Responsible for partnership development and management including oversight of all collaborations as outlined in the grant inclusive of service proposals, procurement process, invoicing, and partner service evaluations.
• Acts as a resource to school district administrators, GEAR UP Coordinators, educational partners, and financial support staff for budget changes, purchase approvals, budget planning, and in-kind match.
• Establishes internal controls to ensure compliance with federal legislation and regulations regarding the operation of the GEAR UP grant to determine all expenditures meet uniform guidance and are allowable, allocable and reasonable.
• Serve as a liaison to the internal university support departments such as Procurement, Grants and Contracts, and Office of Sponsored Programs and to external school districts central administration and finance departments.
• Responsible for managing the programs budget and ensures that all project related expenditures are compliant with the Federal Office of Management and Budget Circulars, university fiscal policies, and grant objectives.
• Assists the Director in planning, directing, and executing a project management plan to satisfactorily meet all objectives and sub-objectives of the grant requirements.
• Collects, compiles, analyzes expense data for educational programs and compares student outcomes, return on investment, and provides recommendations for continual improvement.
• Develops and implements training procedures, standards, department guidelines, handbooks, forms, etc. to effectively manage all aspects of the grant.
• Assists in oversight of grant internal and external evaluation protocols such as evaluation framework, data collection, statistical analyses, surveys services, and data base management.
• Assists in completion of the Annual Performance Report to the US Department of Education and creates a variety of reports for project stakeholders on a monthly, quarterly, and annual basis.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
• Responsible for working with and understanding large data systems and sets, and working across multiple source system databases at one time.
• Participates in the development, testing and implementation of new and revised accounting and operational procedures to implement the grant.
• Acts as primary point of contact for school district financial managers to address invoicing and grant subawardee requirements, deadlines, and reporting.
• Acts as subject matter expert for the interpretation of OMB Circulars and other sponsor guidelines, policies, regulations and procedures for the GEAR UP program.
• Performs other duties as assigned.
Supervision Received | General supervision from assigned supervisor.
Supervision Given | Direct supervision of assigned staff.
Required Education | Bachelor’s degree in Business Administration, Accounting, Educational Administration or related field.
Preferred Education | Master’s degree in Business Administration, Accounting, Educational Administration or related field.
Licenses/Certifications | N/A
Required Experience | Four (4) years of experience in K-12 or higher education setting, including experience in managing state, federal, private grants and or managing budgets. Demonstrated knowledge of accounting principles and procedures, internal controls and office methods. Demonstrated knowledge of procurement practices and ethical business practices.
Preferred Experience | None.
Equipment | Use of standard office equipment. Skills in data processing and knowledge of PC computer systems and software, including spreadsheets, word processing, accounting software, graphics presentation and windows operating systems.
Preferred: Proficiency in utilizing databases, Excel spreadsheets, and related software applications.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.
Other | Exceptional planning and organizational skills. Knowledge of generally accepted accounting principles and procedures, internal controls and office methods. Strong analytical and technical accounting skills. Skills in data processing and knowledge of PC computer systems and software, including spreadsheets, word processing, accounting software, graphics presentation and windows operating systems. Effective problem-solving, decision-making, and human relations skills. Ability to review, analyze, and prepare accurate financial reports and or budgets. Ability to effectively communicate verbally and in writing. Ability to work independently, and make independent judgments and/or recommendations. Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 08/18/2025
Grant Funded Position | Yes
If Yes, Provide Grant Expiration Date | 08/31/2031
Working Title | ASSISTANT DIRECTOR OF GEAR UP
Number of Vacancies | 1
Location | Edinburg, Texas
Department | College Access & K-12 Partners
FTE | 1
FLSA | Exempt
Scope of Job | To assist the director with overseeing the day to day business operations, grant compliance and management of the GEAR UP program.
Description of Duties
• Assists the Director in managing the daily financial and operational functions of the GEAR UP program.
• Assists the director with identifying, collecting and documenting a dollar for dollar match on annual grant award; failure to collect required match may result in a reduction of annual grant award.
• Responsible for partnership development and management including oversight of all collaborations as outlined in the grant inclusive of service proposals, procurement process, invoicing, and partner service evaluations.
• Acts as a resource to school district administrators, GEAR UP Coordinators, educational partners, and financial support staff for budget changes, purchase approvals, budget planning, and in-kind match.
• Establishes internal controls to ensure compliance with federal legislation and regulations regarding the operation of the GEAR UP grant to determine all expenditures meet uniform guidance and are allowable, allocable and reasonable.
• Serve as a liaison to the internal university support departments such as Procurement, Grants and Contracts, and Office of Sponsored Programs and to external school districts central administration and finance departments.
• Responsible for managing the programs budget and ensures that all project related expenditures are compliant with the Federal Office of Management and Budget Circulars, university fiscal policies, and grant objectives.
• Assists the Director in planning, directing, and executing a project management plan to satisfactorily meet all objectives and sub-objectives of the grant requirements.
• Collects, compiles, analyzes expense data for educational programs and compares student outcomes, return on investment, and provides recommendations for continual improvement.
• Develops and implements training procedures, standards, department guidelines, handbooks, forms, etc. to effectively manage all aspects of the grant.
• Assists in oversight of grant internal and external evaluation protocols such as evaluation framework, data collection, statistical analyses, surveys services, and data base management.
• Assists in completion of the Annual Performance Report to the US Department of Education and creates a variety of reports for project stakeholders on a monthly, quarterly, and annual basis.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
• Responsible for working with and understanding large data systems and sets, and working across multiple source system databases at one time.
• Participates in the development, testing and implementation of new and revised accounting and operational procedures to implement the grant.
• Acts as primary point of contact for school district financial managers to address invoicing and grant subawardee requirements, deadlines, and reporting.
• Acts as subject matter expert for the interpretation of OMB Circulars and other sponsor guidelines, policies, regulations and procedures for the GEAR UP program.
• Performs other duties as assigned.
Supervision Received | General supervision from assigned supervisor.
Supervision Given | Direct supervision of assigned staff.
Required Education | Bachelor’s degree in Business Administration, Accounting, Educational Administration or related field.
Preferred Education | Master’s degree in Business Administration, Accounting, Educational Administration or related field.
Licenses/Certifications | N/A
Required Experience | Four (4) years of experience in K-12 or higher education setting, including experience in managing state, federal, private grants and or managing budgets. Demonstrated knowledge of accounting principles and procedures, internal controls and office methods. Demonstrated knowledge of procurement practices and ethical business practices.
Preferred Experience | None.
Equipment | Use of standard office equipment. Skills in data processing and knowledge of PC computer systems and software, including spreadsheets, word processing, accounting software, graphics presentation and windows operating systems.
Preferred: Proficiency in utilizing databases, Excel spreadsheets, and related software applications.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.
Other | Exceptional planning and organizational skills. Knowledge of generally accepted accounting principles and procedures, internal controls and office methods. Strong analytical and technical accounting skills. Skills in data processing and knowledge of PC computer systems and software, including spreadsheets, word processing, accounting software, graphics presentation and windows operating systems. Effective problem-solving, decision-making, and human relations skills. Ability to review, analyze, and prepare accurate financial reports and or budgets. Ability to effectively communicate verbally and in writing. Ability to work independently, and make independent judgments and/or recommendations. Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 08/18/2025
Grant Funded Position | Yes
If Yes, Provide Grant Expiration Date | 08/31/2031
Posting Detail Information
EEO Statement | It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.
Quick Link | https://careers.utrgv.edu/postings/48277
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.
Quick Link | https://careers.utrgv.edu/postings/48277
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you now, or previously, employed by The University of Texas System or any of its institutions?
- Yes - I currently am employed by the UT System or its institutions
- Yes - I have previously been employed by the UT System or its institutions
- No - I have never been employed by the UT System or its institutions
- Are you a current UTRGV employee?
- Yes
- No
- Please select your highest level of completed education.
- 6th grade education
- 10th grade education
- High School Diploma or GED
- Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
- Bachelors Degree from an accredited university
- Masters Degree from an accredited university
- Ph. D. or other terminal degree from an accredited university
- None of the above
- Please provide the field of study for your education:
(Open Ended Question) - Do you meet the minimum requirements for this position?
- Yes
- No
- Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- Over 10 years
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Curriculum Vitae
- Unofficial Transcripts
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
- Certifications and Licenses
- Training Certificates
- Other Document
- List of 3 References
- Unofficial Transcripts 2
- Unofficial Transcripts 3
- Letter of Interest
- Unofficial Graduate Transcripts
- Additional Document
