University of Portland
Associate Director, Undergraduate Admissions
🇺🇸 Portland, OR
🕑 Full-Time
💰 $59K
💻 Enrollment
🗓️ September 2nd, 2025
CRM
Edtech.com's Summary
University of Portland is hiring an Associate Director, Undergraduate Admissions. The role involves managing a recruitment territory, evaluating undergraduate applications, leading admission functions, and supporting the Admissions Office through project management and staff supervision while representing the university in various settings. The Associate Director collaborates across departments, participates in strategic recruitment planning, and reports to the Director of Recruitment.
Highlights
- Manage recruitment territory relationships with prospective students, parents, counselors, consultants, and alumni/parent volunteers.
- Read, evaluate, and recommend undergraduate applications.
- Conduct and attend information sessions, presentations, school visits, and college fairs on-campus, off-campus, and virtually.
- Supervise professional and student staff including hiring, training, performance management, and evaluations.
- Collaborate with the Director of Recruitment and Dean of Admissions on student recruitment initiatives and market analysis.
- Lead admission functions such as student worker programs, key yield events, and community-based organization partnerships.
- Travel domestically and potentially internationally for recruitment activities up to 6-8 weeks in fall and 2-3 weeks in spring annually.
- Required qualifications: Bachelor’s degree, 3-5 years of college admission experience, valid driver’s license; preferred master’s degree, CRM (preferably SLATE) experience, supervisory experience, bilingual English/Spanish.
- Knowledge of higher education enrollment trends and strong skills in data analysis, communication, presentation, and project management.
- Starting salary at $58,927, commensurate with experience, with benefits including medical, dental, life insurance, retirement contributions, and tuition remission.
Associate Director, Undergraduate Admissions Full Description
Associate Director, Undergraduate Admissions
Job Title | Associate Director, Undergraduate Admissions
Department | Admissions
Job Code | A61351
Job category | Full Time Staff
Terms and Hours | Full time, exempt.
Salary Range | Starting at $58,927; commensurate with experience
Job Summary | The Associate Director, Undergraduate Admissions, is an experienced admissions professional whose responsibilities include the administration of a recruitment territory, serving as a core member of the recruitment team and evaluating applications. In addition, this position will support the broader work of the Admissions Office and its ongoing priorities managing essential projects, managing professional and student staff, representing the university virtually, on-campus and off-campus, collaborating actively with offices throughout the university and seeking out leadership opportunities regionally and nationally. A mix of a greater recruitment territory may take the place of managing professional staff. This position reports to the Director of Recruitment.
Core Duties
Manage a recruitment territory by cultivating and maintaining relationships with prospective students, parents, counselors, independent educational consultants, and alumni/parent volunteers. Read, evaluate, and make recommendations about undergraduate applications. Maintain effective communications within Enrollment Management Division, Registrar and Academic Divisions to facilitate strategic efforts in application processes. Travel domestically and potentially internationally on behalf of the college for up to 6-8 weeks in the fall and 2-3 weeks in the spring annually. Represent the university by conducting and/or attending on-campus, off-campus or virtual information sessions, presentations, forums, receptions, open houses, school visits and college fairs. Collaborate as a thought leader and implementation partner with the Director of Recruitment and Dean of Admissions to develop and execute student recruitment initiatives. Supports the development and analysis of recruitment markets for undergraduate admissions. Act as a leader in performance and accountability to admission counseling staff on consistent best practices in admissions, guest hospitality, and collaboration; may support in training new staff. Lead territory management meetings, assessing opportunities and gaps for improvement and providing a sounding board for admission counselors to collaborate and share. Manage at least two major admission functions that serve to advance the goals of admission and enrollment management and the core mission of the division (ex. student worker program, key yield events, CBO partnerships and college outreach). Supervise department staff and/or student employees. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including termination of employment. Serve as a key member of the first-year recruitment team as well as support transfer admissions as needed.
Other duties as relevant to the duties of the position or as assigned by supervisor or designee.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience | Required: Bachelor’s degree. Required: Three to five years of advancing professional college admission experience. Preferred: Master’s degree in higher education, business, or related field. Preferred: Demonstrated experience working within in a CRM, preferably SLATE. Preferred: 2 years or more experience supervising and managing professional staff. Preferred: Bilingual in English and Spanish. Or a combination of equivalent education and/or experience.
Certifications & Licenses | Required: Valid Driver’s License.
Knowledge, Skills & Abilities | Understanding of U.S. higher education enrollment management trends and challenges. Ability to research, analyze and make data-informed decisions that result in strategic plans. Effective coaching, mentoring and management of peers. Ability to achieve enrollment goals and utilize proven educational enrollment techniques. Monitor current enrollments daily and execute techniques to accomplish enrollment goals in relation to individual goals and as established by leadership. Strong orientation towards taking initiative and ownership of programs by being proactive with projects, assignments, and process improvements. Exceptional organizational skills. Ability to multi-task in a dynamic environment. Strong ability to meet deadlines. Excellent problem-solving skills. Ability to work independently as well as in a team setting. Ability to exercise excellent judgment. Excellent verbal and written communication skills. Excellent presentation skills; strong public speaking skills. Strong and effective interpersonal and customer service skills Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff. Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems. All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.
Physical Requirements | Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork; lift, carry, push, and pull objects that weigh up to 10 pounds. As necessary: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds. Frequently: ability to attend events and activities on or off campus. Frequently: ability to interact and communicate with members of the University and others as necessary. Frequently: ability to travel by car or air.
Working Conditions | Hours of employment: sometimes may require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. Stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters. Travel: travel via car or air.
Work Standards | Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.” The full Mission Statement is at: www.up.edu/about/mission. The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion. Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University. Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements. Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits | Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long‐term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)
Department | Admissions
Job Code | A61351
Job category | Full Time Staff
Terms and Hours | Full time, exempt.
Salary Range | Starting at $58,927; commensurate with experience
Job Summary | The Associate Director, Undergraduate Admissions, is an experienced admissions professional whose responsibilities include the administration of a recruitment territory, serving as a core member of the recruitment team and evaluating applications. In addition, this position will support the broader work of the Admissions Office and its ongoing priorities managing essential projects, managing professional and student staff, representing the university virtually, on-campus and off-campus, collaborating actively with offices throughout the university and seeking out leadership opportunities regionally and nationally. A mix of a greater recruitment territory may take the place of managing professional staff. This position reports to the Director of Recruitment.
Core Duties
Manage a recruitment territory by cultivating and maintaining relationships with prospective students, parents, counselors, independent educational consultants, and alumni/parent volunteers. Read, evaluate, and make recommendations about undergraduate applications. Maintain effective communications within Enrollment Management Division, Registrar and Academic Divisions to facilitate strategic efforts in application processes. Travel domestically and potentially internationally on behalf of the college for up to 6-8 weeks in the fall and 2-3 weeks in the spring annually. Represent the university by conducting and/or attending on-campus, off-campus or virtual information sessions, presentations, forums, receptions, open houses, school visits and college fairs. Collaborate as a thought leader and implementation partner with the Director of Recruitment and Dean of Admissions to develop and execute student recruitment initiatives. Supports the development and analysis of recruitment markets for undergraduate admissions. Act as a leader in performance and accountability to admission counseling staff on consistent best practices in admissions, guest hospitality, and collaboration; may support in training new staff. Lead territory management meetings, assessing opportunities and gaps for improvement and providing a sounding board for admission counselors to collaborate and share. Manage at least two major admission functions that serve to advance the goals of admission and enrollment management and the core mission of the division (ex. student worker program, key yield events, CBO partnerships and college outreach). Supervise department staff and/or student employees. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including termination of employment. Serve as a key member of the first-year recruitment team as well as support transfer admissions as needed.
Other duties as relevant to the duties of the position or as assigned by supervisor or designee.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.
Education & Experience | Required: Bachelor’s degree. Required: Three to five years of advancing professional college admission experience. Preferred: Master’s degree in higher education, business, or related field. Preferred: Demonstrated experience working within in a CRM, preferably SLATE. Preferred: 2 years or more experience supervising and managing professional staff. Preferred: Bilingual in English and Spanish. Or a combination of equivalent education and/or experience.
Certifications & Licenses | Required: Valid Driver’s License.
Knowledge, Skills & Abilities | Understanding of U.S. higher education enrollment management trends and challenges. Ability to research, analyze and make data-informed decisions that result in strategic plans. Effective coaching, mentoring and management of peers. Ability to achieve enrollment goals and utilize proven educational enrollment techniques. Monitor current enrollments daily and execute techniques to accomplish enrollment goals in relation to individual goals and as established by leadership. Strong orientation towards taking initiative and ownership of programs by being proactive with projects, assignments, and process improvements. Exceptional organizational skills. Ability to multi-task in a dynamic environment. Strong ability to meet deadlines. Excellent problem-solving skills. Ability to work independently as well as in a team setting. Ability to exercise excellent judgment. Excellent verbal and written communication skills. Excellent presentation skills; strong public speaking skills. Strong and effective interpersonal and customer service skills Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff. Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems. All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.
Physical Requirements | Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork; lift, carry, push, and pull objects that weigh up to 10 pounds. As necessary: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds. Frequently: ability to attend events and activities on or off campus. Frequently: ability to interact and communicate with members of the University and others as necessary. Frequently: ability to travel by car or air.
Working Conditions | Hours of employment: sometimes may require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. Stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters. Travel: travel via car or air.
Work Standards | Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.” The full Mission Statement is at: www.up.edu/about/mission. The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion. Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University. Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements. Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits | Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long‐term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)
Posting Detail Information
Posting Number | S290-2023
Number of Vacancies | 1
Estimated Start Date |
Open Date |
Close Date |
Open Until Filled | No
Special Instructions Summary |
Number of Vacancies | 1
Estimated Start Date |
Open Date |
Close Date |
Open Until Filled | No
Special Instructions Summary |
Required Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
Contact
University of Portland
5000 N. Willamette Blvd
Portland, Oregon
97203-5798
503.943.8484
recruitment@up.edu
University of Portland
5000 N. Willamette Blvd
Portland, Oregon
97203-5798
503.943.8484
recruitment@up.edu
Copyright @ 2023 University of Portland
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