Edtech.com's Summary

The Department of Agricultural Sciences Education and Communication at Purdue University is hiring an Associate Executive Assistant. This role involves providing extensive administrative support to the Department Head, managing communications, coordinating events, scheduling meetings, and facilitating operational processes and special projects.

Highlights

Provide administrative support to the Department Head, including managing calendars, scheduling complex meetings, and arranging travel.
Serve as a liaison with internal and external contacts to facilitate communication and resolve inquiries.
Develop and improve administrative processes ensuring compliance with university policies.
Coordinate logistics for programs, projects, workshops, events, and presentations.
Monitor operating budgets and maintain financial records for administrative operations.
Maintain and update databases, websites, and mailing lists.
Bachelor’s degree in Communications, Business Administration, Management, or a related field required; equivalent combinations of education and experience considered.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and internet utilization.
Excellent communication, organizational, and time management skills, with ability to handle multiple tasks and maintain confidentiality.
Background check required; position classified as exempt and not eligible for overtime; employment authorization sponsorship not provided.

Associate Executive Assistant Full Description

Job Summary

The Department of Agricultural Sciences Education and Communication is seeking an Associate Executive Assistant who will provide a wide range of administrative support to the Department Head. In this role, you will maximize the effectiveness of department operational processes and communications, serve as a liaison with multiple contacts internal and external to the University and facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. In addition, you will coordinate special projects involving independent research and work with all levels of internal management and staff.

What You'll Be Doing:

Conserving Department Head's time by reading, researching, and routing correspondence
Maintaining executive’s calendars, scheduling complex meetings, preparing agendas, arranging travel, and ensuring support materials are prepared and available
Exercising discretion and independent judgment to collect and analyze information requests and identify trends
Responding to non-routine inquiries and issues from internal and external sources
Developing, implementing, and maintaining/improving processes related to administrative operations to ensure compliance with University policies and procedures
Coordinating the logistics of various programs, projects, workshops, events, and presentations
Monitoring operating budget and maintaining financial records for administrative support operations
Updating and maintaining databases, websites, and mailing lists
May mentor and train lower level support staff

What We're Looking For:

Bachelor’s degree in Communications, Business Administration, Management, or a related field
1 year of experience in a senior or lead administrative support role or equivalent experience
In lieu of degree, an equivalent combination of education and experience may also be considered. (Associate's + 3 years of experience; HS/GED + 5 years of experience)
Excellent written, verbal and interpersonal communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
Skilled in interpreting policies and procedures to proactively resolve issues
Ability to identify problems, generate ideas for improvement, and implement or recommend solutions
Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

What We'd Like You to Know:

Learn more about Purdue’s benefits summary
Purdue will not sponsor employment authorization for this position
A Background Check is required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contributions Waiting Period

Original Job Description

Job Summary

What You'll Be Doing:

Conserving Department Head's time by reading, researching, and routing correspondence
Maintaining executive’s calendars, scheduling complex meetings, preparing agendas, arranging travel, and ensuring support materials are prepared and available
Exercising discretion and independent judgment to collect and analyze information requests and identify trends
Responding to non-routine inquiries and issues from internal and external sources
Developing, implementing, and maintaining/improving processes related to administrative operations to ensure compliance with University policies and procedures
Coordinating the logistics of various programs, projects, workshops, events, and presentations
Monitoring operating budget and maintaining financial records for administrative support operations
Updating and maintaining databases, websites, and mailing lists
May mentor and train lower level support staff

What We're Looking For:

Bachelor’s degree in Communications, Business Administration, Management, or a related field
1 year of experience in a senior or lead administrative support role or equivalent experience
In lieu of degree, an equivalent combination of education and experience may also be considered. (Associate's + 3 years of experience; HS/GED + 5 years of experience)
Excellent written, verbal and interpersonal communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
Skilled in interpreting policies and procedures to proactively resolve issues
Ability to identify problems, generate ideas for improvement, and implement or recommend solutions
Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

What We'd Like You to Know:

Learn more about Purdue’s benefits summary
Purdue will not sponsor employment authorization for this position
A Background Check is required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contributions Waiting Period

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