Edtech.com's Summary

Purdue University is hiring a Business Assistant. This role handles procurement activities including placing and receiving orders, managing vendor updates, processing payments, and providing procurement support to faculty, staff, and students while also managing workflow and training team members.

Highlights

Serve as the key contact for procurement policies and procedures in assigned business area.
Assist faculty, students, and staff with procurement of goods and services using Ariba and TDX tracking system.
Manage vendor updates, direct payments, work orders, and departmental purchasing card reconciliations.
Provide coverage and training support for the procurement center team as needed.
Require proficiency with Microsoft Excel, Outlook, and related software.
Minimum of a high school diploma/GED and 3+ years of relevant experience including procurement.
Strong customer service skills and ability to analyze and implement solutions independently.
Preferred experience with SAP, SuccessFactors, and university business office operations.
Position is non-exempt and eligible for overtime, with a substantial benefits package including medical and paid time off.
Purdue University conducts background checks and does not sponsor employment authorization for this position.

Business Assistant Full Description

The Procurement Business Assistant will be responsible for and serve as unit key point of contact of all procurement related guidelines, policies, and procedures for assigned business area. This position will assist faculty, students, and staff in areas supported by the assigned Procurement Center with the procurement of goods and services. Responsible for placing and receiving orders in Ariba, requesting new/change vendor updates, entering direct payments, keying work orders, processing cash and check deposits, and reconciliation of departmental purchasing cards. Serve as a point of contact for all procurement and other related questions while assisting departmental faculty, staff, and students with procurement needs. Utilize the TDX tracking system to manage workflow. In addition to these responsibilities this position will provide coverage for the center lead and provide training and support to the procurement center team as needed.

This position is fully remote.

What We're Looking For:

Education and Experience

Qualified candidates will need:

High school diploma/GED.
3+ years of experience of account clerk, bookkeeping, business, or related experience
Experience with procurement
Experience in providing a high level of customer service

Skills needed:

Ability to identify problems, analyze information and implement solutions
Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Ability to influence and build work relationships among a diverse workforce at all levels
Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision
Ability to analyze, interpret and implement policies and procedures
Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.)
Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
Must possess a learning orientation to changing technology
Demonstrated oral and written communication skills

What is helpful:

Two years of University business office experience strongly desired
SAP, SuccessFactors, and billing/collections experience
Knowledge of and skills in using SAP and Success Factors

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Purdue University is an EO/EA employer

Career Stream

Administrative and Operational Support 2
Pay Band: S040
Job Code: 20002334

Original Job Description

This position is fully remote.

What We're Looking For:

Education and Experience

Qualified candidates will need:

High school diploma/GED.
3+ years of experience of account clerk, bookkeeping, business, or related experience
Experience with procurement
Experience in providing a high level of customer service

Skills needed:

Ability to identify problems, analyze information and implement solutions
Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Ability to influence and build work relationships among a diverse workforce at all levels
Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision
Ability to analyze, interpret and implement policies and procedures
Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.)
Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
Must possess a learning orientation to changing technology
Demonstrated oral and written communication skills

What is helpful:

Two years of University business office experience strongly desired
SAP, SuccessFactors, and billing/collections experience
Knowledge of and skills in using SAP and Success Factors

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Purdue University is an EO/EA employer

Career Stream

Administrative and Operational Support 2
Pay Band: S040
Job Code: 20002334

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