University of Mary Washington
Associate Payroll Manager
🇺🇸
Fredericksburg, VA
🕑
Full-Time
💰
$67K - $72K
💻
Finance
🗓️
February 27th, 2026
Edtech.com's Summary
The University of Mary Washington is hiring an Associate Payroll Manager. This role independently handles advanced payroll functions including analyzing fiscal data, applying accounting principles, processing payroll, reconciling taxes across multiple states, and supporting payroll staff operations.
Highlights
- Manage comprehensive payroll processing activities including inspection, tax reconciliations, benefit deductions, and electronic timesheet processing.
- Develop procedures for key fiscal processes and ensure compliance with state and federal payroll laws.
- Analyze and interpret complex financial data to resolve payroll issues.
- Provide direction and support to payroll staff and assist the Payroll Manager in administration.
- Utilize integrated computerized financial/payroll systems, including Ellucian/Banner, UKG Time & Attendance, and Cardinal HCM.
- Required proficiency in Microsoft Excel and Word for preparing financial reports and transactions.
- Possess knowledge of payroll policies, general accounting principles, tax laws, and wage-hour regulations.
- Required qualifications include a Bachelor's degree in accounting or related field or equivalent experience, prior payroll experience, and experience in higher education payroll preferred.
- Salary range is $67,000 - $72,000, commensurate with experience and qualifications.
- Work closely with internal and external customers in a collaborative environment, maintain deadlines, and handle high-stress situations.
Associate Payroll Manager Full Description
Title: Associate Payroll Manager
VP Area: Administration & Finance - UMW
Department: Payroll
Campus Location: Main Campus
Advertised Range: $67,000 - $72,000 Commensurate with experience/qualifications
Job Summary/Basic Functions
The University of Mary Washington has an exciting opportunity to join as team as a Associate Payroll Manager. The Associate Payroll Manager independently performs advanced professional level work of considerable difficulty, requiring the analysis and interpretation of fiscal data, and the application of accounting theory and principles to various aspects of the payroll function. The scope encompasses all functions related to the processing of the University's payroll, including, but not limited to: inspection and analysis of automated reports between multiple systems advanced tax and benefit reconciliations, preparation of complex fiscal spreadsheets and reportsdevelopment of procedures for key fiscal processes. advanced skills and independent responsibility with analyzing data and resolving problemsreconcile and file taxes for multiple statesinterpret and apply tax laws and regulationsmeet numerous inflexible deadlinesprocess mandatory withholdings such as garnishments and liensensure proper benefit deductionsprocess electronic timesheets and payroll for classified staffassist payroll manager with administering payroll operations, providing direction and support to payroll staff
Required KSAs/Competencies/Qualifications
Knowledge of integrated computerized financial or payroll systemsKnowledge of payroll policies and proceduresKnowledge of general accounting principles and practices and ability to apply the principles and methods to a variety of payroll operation functionsKnowledge of state and federal laws and regulations concerning payroll and payroll deductions, including wage-hour regulations, benefits plans and reportingProficiency with processing, reconciling and preparing financial transactions and reportsProficiency with Microsoft Excel and WordExcellent written and oral communication skillsAbility to work independently in a high stress, deadline driven environment, to identify and resolve problemsProven ability to work closely with internal and external customers in a collaborative team environmentAbility to lead and train staff
Required Experience:Experience with explaining policies and proceduresExperience with payroll tax laws and regulationsExperience with supervising and training staff (if duties require supervision)Experience with analyzing and reconciling fiscal data
Additional Considerations:KSAs
Knowledge of Ellucian/Banner, UKG Time & Attendance, Cardinal HCM
EDUCATION
Bachelors degree from a college or university with major studies in accounting or related field; or equivalent combination of training and experience
Experience
Prior payroll experienceExperience in a Commonwealth of Virginia higher education environment
The University of Mary Washington has an exciting opportunity to join as team as a Associate Payroll Manager. The Associate Payroll Manager independently performs advanced professional level work of considerable difficulty, requiring the analysis and interpretation of fiscal data, and the application of accounting theory and principles to various aspects of the payroll function. The scope encompasses all functions related to the processing of the University's payroll, including, but not limited to: inspection and analysis of automated reports between multiple systems advanced tax and benefit reconciliations, preparation of complex fiscal spreadsheets and reportsdevelopment of procedures for key fiscal processes. advanced skills and independent responsibility with analyzing data and resolving problemsreconcile and file taxes for multiple statesinterpret and apply tax laws and regulationsmeet numerous inflexible deadlinesprocess mandatory withholdings such as garnishments and liensensure proper benefit deductionsprocess electronic timesheets and payroll for classified staffassist payroll manager with administering payroll operations, providing direction and support to payroll staff
Required KSAs/Competencies/Qualifications
Knowledge of integrated computerized financial or payroll systemsKnowledge of payroll policies and proceduresKnowledge of general accounting principles and practices and ability to apply the principles and methods to a variety of payroll operation functionsKnowledge of state and federal laws and regulations concerning payroll and payroll deductions, including wage-hour regulations, benefits plans and reportingProficiency with processing, reconciling and preparing financial transactions and reportsProficiency with Microsoft Excel and WordExcellent written and oral communication skillsAbility to work independently in a high stress, deadline driven environment, to identify and resolve problemsProven ability to work closely with internal and external customers in a collaborative team environmentAbility to lead and train staff
Required Experience:Experience with explaining policies and proceduresExperience with payroll tax laws and regulationsExperience with supervising and training staff (if duties require supervision)Experience with analyzing and reconciling fiscal data
Additional Considerations:KSAs
Knowledge of Ellucian/Banner, UKG Time & Attendance, Cardinal HCM
EDUCATION
Bachelors degree from a college or university with major studies in accounting or related field; or equivalent combination of training and experience
Experience
Prior payroll experienceExperience in a Commonwealth of Virginia higher education environment
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.
Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.
The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.
UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Similar Jobs
Revenue Support Associate
Touro University
🇺🇸 Albuquerque, NM
Analyst, Strategic Accounting Projects
KIPP Texas Public Schools
🇺🇸 Hybrid - Austin, TX
Analyst, Strategic Accounting Projects
KIPP Texas Public Schools
🇺🇸 Hybrid - Houston, TX
Accounting Technician
University of Oregon
🇺🇸 Hybrid - Eugene, OR
Senior Budget Officer
University of North Texas
🇺🇸 Denton, TX
