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Budget Analyst

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Posting Details

 Posting Details 

Job #  | 041865
Department Code  | 31301-0097
Department  | D'Aniello Institute for Veterans and Military Families (IVMF)
Job Title  | Budget Analyst
Location  | Syracuse, NY
Pay Range  | $62,400 - $69,000
Pay Determination  | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level  | S5
FLSA Status  | Exempt
Hours  | Standard University business hours.

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type  | Full-time
Campus  | Syracuse, NY
Unionized Position Code  | Not Applicable
Job Description  | As a member of the SII/IVMF Budget team, this role is primarily responsible for financial management of sponsored projects from proposal development to reporting and closeout. The position involves overseeing daily financial activities, ensuring compliance with funder and University requirements, and maintaining accurate financial records. Key responsibilities include using financial systems to monitor expenses, facilitating University Credit Card audits, and the process for reconciling various expenses. The role also requires budget management overall program funding sources (unrestricted, gift, Sponsored), providing guidance for monthly reconciliations, and reporting on project activities.

Additionally, the position involves coordinating with stakeholders to ensure effective communication and compliance, serving as the primary contact for financial inquiries, and managing contract reviews and executions. The ideal candidate will exercise independent judgment to streamline the Sponsored award process, lead the preparation of proposal budgets, manage awards, and facilitate teamwork between programmatic leads and campus partners. Strong communication skills, attention to detail, and the ability to prioritize competing demands are essential.
Education and Experience  | Bachelor’s degree in finance, accounting, business administration, or a related field. Three (3) plus years of experience in financial operations or grants management, especially in a higher education or nonprofit environment. Experience with sponsored programs or federally funded projects is highly desirable.
Skills and Knowledge  | Proficiency in Microsoft Office Suite, with a strong focus on Excel. Ability to navigate adeptly in Windows file explorer. PeopleSoft Financials. Experienced with contract review, management, and execution. Expense monitoring and reconciliation. Budget Management. Problem solving and innovation-oriented. Attention-to-Detail. Ability to maintain composure in high-pressure situations. Capability to communicate complex information to diverse audiences.
Responsibilities  | Financial Operations and Compliance Managing daily financial activities, ensuring compliance with funder and University requirements, and maintaining accurate financial records. Use University Financial systems to prepare and update materials to assist in monitoring IVMF Sponsored, Restricted, and Unrestricted expenses. Assist with audit of ProCard expenses, providing monthly guidance on appropriate chartstring information, and ensuring timely processing. Analyze, process, and reconcile expenses to ensure accurate balance reporting. Including, but is not limited to, invoices, requisitions, travel and expense reimbursements, facilitation of vendor and subcontractor coordination, and submission of payroll allocations and manual journal entries as needed. Act as the department’s primary administrator for the effort reporting process. Liaise with Disbursements, Bursars Office, Comptroller’s Office and other relevant campus units to resolve issues related to payments, refunds, and other issues.  Budget Management and Reporting Monitoring project budgets, ensuring timely and accurate financial reporting for the IVMF. Provide guidance/materials/education to enable IVMF programs, services, and support teams to perform monthly reconciliation of program and event budgets. Independently analyze and report on project activity compared to budget, reporting to both program area leads as well as Budget teammates to ensure spending is on track and within grant requirements. Identify, develop, and implement best practices for internal grants management processes across the IVMF. Stakeholder Coordination and Support Coordinating with various stakeholders, providing financial process support, and ensuring effective communication and resolution of financial inquiries. Collaborate with IVMF Program teams, Development teams, the Offices of Sponsored Accounting and Programs throughout the funding lifecycle (proposal to closeout) to ensure that funder and University documentation requirements are met, project budgets align with program and funder needs, and all information is accurate, complete, and organized. Serve as the primary contact for financial process inquiries. Monitor the Budget and Operations Orange Tracker system and provide timely response/resolution to all queries. Coordinate contract reviews and executions with Programs and Services teams, University Counsel, and Comptroller’s Office to ensure timely contract processing. Other Duties as Assigned.
Physical Requirements  | Not Applicable
Tools/Equipment  | Not Applicable
Application Instructions  | In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University  | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area  | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement  | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans  | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community  | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.


Quick Link  | https://www.sujobopps.com/postings/109396
Job Posting Date  | 07/22/2025
Application Deadline  |
Full Consideration By  |
Job Category  | Staff
Message to Applicants  | 

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