Edtech.com's Summary

Arizona State University is hiring a Budget Manager. This role involves managing routine departmental operations within Educational Outreach & Student Services by monitoring budgets, implementing strategic priorities, preparing financial reports, and providing fiscal and management support to multiple departments.

Highlights

Manage and oversee budget tracking, updates, and forecasting for unit operational budgets using tools such as Adaptive Planning and Workday.
Lead budget meetings, process fiscal year-end transactions, approve purchase requests and travel for budget compliance.
Support strategic planning and financial analysis including variance analysis and trend forecasting.
Conduct audit and reconciliation to ensure transaction accuracy and compliance with university policies.
Manage operations tasks including space planning, RFP participation, and technology catalog maintenance.
Serve as liaison between departments and HR to maintain accurate budgeted HR allocations and approve HR requests using Workday.
Required proficiency with enterprise resource planning systems such as Workday Adaptive Planning, Workday Financial Management System, and PeopleSoft.
Minimum qualifications include a bachelor's degree and three years of relevant experience or equivalent; desired qualifications include a master's degree and five years of budgeting, forecasting, or financial analysis experience, preferably in higher education.
Advanced knowledge of Excel, including complex formulas and pivot tables, and experience with fund accounting and purchasing policies.
Position salary ranges from $70,000 to $75,000 annually, depending on experience, with comprehensive university benefits.

Budget Manager Full Description

Job Profile:Administrative Operations Manager 1

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$75,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

SALARY: $70,000 to $75,000 annually; DOE

As part of a team of fiscal and HR staff, the Budget Manager (BM) provides fiscal, transactional and management support for multiple departments with Educational Outreach & Student Services (EOSS). Under administrative direction, performs work to support EOSS-wide strategic planning, budget, financial forecasting, and analysis processes. Prepares cost and budget unit variance analysis, develops budget forecasts, analyzes trends, and compiles commitment analyses. Provides analysis of complex proposals led by senior staff. Develops annual budget and monitors expenses. Duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for EOSS department fiscal staff. These functions include assisting with budgeting and forecasting, accounting, position funding, strategic planning, inventory control, internal procedures and other functions that have been designated.

What's in it for you: Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:

Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
Low-cost health, dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement.
Paid time for volunteer and professional development.
10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
Wellness program for preventative health education and screenings.
Disability and leave program for income protection.
Employee assistance for free and confidential behavioral health services.
ASU Discounts to sports/events along with discounts with ASU partnerships.

This is a full-time, in-person position with a standard schedule of Monday through Friday, from 8:00 am to 5:00 pm.

Essential Duties

Budget Management / Oversight (70%)

Track, monitor, and update unit operational budgets
- Updating internal spreadsheets (O Drive)
- Updating University budget system (Adaptive Planning)
- Updating University financial management system (Workday- budget amendments)
- Creating trending reports for revenue, staffing, and expenditures
- Track budget variances to prior year, original budgets, and prior budget periods (monthly, quarterly, etc.)
Facilitate monthly operational budget meetings with Directors and staff
Lead budget update meetings with Budget Director and Budget Managers
Process budgeted transfers for current fiscal year
Initiate scholarship transfer request (via email) per budget
Track operational spending
- Pull reports, forecast trends, long-range strategic planning
- Provide guidance to Directors
- Provide insight into EBS Leadership
- Provide OMs with accounting adjustments needed (including expense/revenue journals) to correct accounting and review and approve actions in workday
- Ensure WorkTags are being utilized correctly and request changes to operations team as needed
Submit TUF forms (coordinating budget allowability and unit approval)
Process all transactions required for fiscal year close
Comply with university year-end deadlines
Reviewing and approving purchase requests (Airtable) and transactions (Workday) for budget allowability
Review and approve travel as ATO for budget allowability
Prepare annual fiscal year budgets
Act as unit point of contact
- Loop in HR or Operations team as needed to drive resolution (BOM responsibility is budgetary only, any operations questions go to Ops Team and HR to theirs)

Audit / Reconciliation Accuracy (10%)

Ensure all processed or approved transactions are accurate and compliant with ASU and EOSS policy
Run WorkDay financial reports regularly (Outstanding Operational Encumbrances, Budget Position Control, Financial Report with Drillable Details, etc.)
Prepare and submit tax information (as applicable)
Participate in internal and external audits

Operations Management (10%)

Attend EBS Operations Meetings & Trainings
Assist with space planning and remodeling projects
Participate or guide RFP processes as necessary
Maintain the EOSS Technology Catalog
Responsible for approving purchase requests in airtable based on operational compliance
Responsible for approving adjustment WD transactions for operational compliance (initial purchase transactions are approved by OM)
Review and approve travel as ATO for compliance and budget
Attend assigned unit leadership team meetings

HR Components of Budget Accuracy (10%)

Serve as liaison between units and EBS HR
Approve HR request in Workday
Responsible for accurately updating and reflecting personnel changes in the budget (Spreadsheet, Adaptive Planning, Workday Budget)
Ensure budgeted HR allocations remain accurate:
- Use Budget Position Control to audit on regular basis
- Maintain costing allocations
- Process payroll accounting adjustments as needed for budgetary accuracy
Review and approve EPARs for budgetary and accounting accuracy

Working Environment

Professionally represent department/program
Sit or stand for prolonged periods of time
Work collaboratively across various departments within the University as well as with diverse populations and groups
Develop and deliver presentations to groups
Use computers effectively - including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
Use critical thinking to make decisions and/or analyze data
Communicate effectively both orally and in writing
Walk throughout campus for meetings or events, regardless of the weather
Work collaboratively to achieve objectives
Ability to lift 35 lbs.

Desired Qualifications

Knowledge of the principles, concepts and practices in government and university governance involving fiscal policy/control, budgeting, strategic planning, information analysis, forecasting, reporting and assessment, and overall fiscal administration.
Problem solving and strategic planning experience to assist with streamlining processes and finding solutions to complex issues.
Critical thinking skills.
Knowledge of strategic and financial planning/modeling principles, methods and practices.
Knowledge of microcomputer database, spreadsheet, statistical, and word-processing packages.
Knowledge of factors/items/methods of forecasting, budgeting and economic trending Ability to develop forecast and tracking models that integrate disparate statistical and financial information.
Ability to perform analysis of financial forecasts, budgets, and econometric trends and of the factors/items therein.
Ability to evaluate a variety of fiscal policy, economic, or political factors affecting strategic planning and budgeting needs, problems, and plans.
Skill in verbal and written communication to include graphic presentation of data.
Ability to work effectively in an environment subject to quickly changing and potentially conflicting priorities.
Ability to effectively synthesize large amounts of complex detailed materials for presentation and review to varying audiences.
Ability to perform complex data-analysis, including identifying appropriate data sources, extract and manipulate data from multiple and diverse database sources by designing, refining and running complex data queries
Master's degree in related field, such as finance, business, public administration, public policy, economics, higher education administration.
Five (5) years relevant work experience in budgeting, forecasting, or financial analysis in the public or nonprofit sectors (preferably in higher education).
Demonstrated experience using enterprise resource planning applications, including general ledger and budget applications (e.g., Workday Adaptive Planning, Workday FMS, PeopleSoft).
Experience with processing financial transactions
Experience in managing multiple accounts
Demonstrated knowledge of fund accounting and purchasing policy
Experience with processing purchases through Workday adhering to ASU policy with certain thresholds
Demonstrated knowledge of PCard guidelines
Advance knowledge of excel specifically processing completed formulas and pivot tables
Experience in pulling, reviewing and comprehending reports
Evidence of problem-solving skills to streamline a process or find solutions in complex issues
Evidence of effective verbal and written communication skills

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students, ranging from outreach efforts with K-12 schools, new student experiences for students and families, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, Student Rights and Responsibilities, University Housing, Health Services, Counseling Services, Student Accessibility and Inclusive Learning Services, the Unions and Centers, TRIO programs, Sun Devil Fitness & Wellness, Student Government, Student Media, Career and Professional Development Services, Access ASU and others.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20475.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description