Utah State University
Business Assistant II
🇺🇸 Logan, UT
🕑 Full-Time
💰 TBD
💻 Human Resources
🗓️ August 18th, 2025
Edtech.com's Summary
Utah State University is hiring a Business Assistant II for the College of Arts and Sciences. The role involves providing financial and administrative support, including managing human resource functions, processing financial transactions, and assisting with scholarship and account management to support the operations of the Caine School of the Arts.
Highlights
- Perform human resource duties such as payroll, job postings, and employment action requests.
- Review and approve financial transactions including P-card, travel, and EZ-Buy.
- Manage scholarships, course fees, and start-up accounts.
- Make purchases following university policies and reconcile financial statements.
- Support the business manager and financial officer with various tasks.
- Develop and maintain spreadsheets and databases for tracking and reporting.
- Monitor project expenditures to ensure accuracy and completeness.
- Required skills include proficiency with Excel, Windows, and word processing; knowledge of Banner and ServiceNow preferred.
- Minimum qualifications include four years of related experience or a business/finance bachelor's degree.
- Compensation is commensurate with experience and includes excellent benefits.
Business Assistant II Full Description
Overview:
The College of Arts and Sciences is seeking a motivated and detail-oriented individual to join our team. Providing financial services support, the Business Assistant II will contribute to the success of the Caine School of the Arts. The Business Assistant II provides transactional support by coordinating a variety of administrative and business functions. Using their knowledge and related experience, the successful candidate will help initiate, process, and manage tasks related to finance, personnel, travel, and other assigned responsibilities that support the operations of assigned areas.
The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.
Job offer contingent upon the successful completion of a background check.
Responsibilities:
Responsibilities:
Core responsibilities include, but are not limited to:
- Perform human resource functions, including payroll, job postings, and employment action form requests.
- Review and approve financial transactions, including P-card, travel, and EZ-Buy.
- Assist with scholarship, course fees, and start-up accounts management.
- Make purchases in accordance with university policies and practices.
- Reconciles and reviews financial statements to ensure accuracy.
- Provides support to the business manager and financial officer.
- Perform miscellaneous job-related duties as assigned.
- Develop and maintain spreadsheets and databases to track information.
- Analyze data and generate reports.
- Monitor project expenditures to verify correctness and completeness.
- Actively participate in meetings and trainings at the unit and university level.
- Embrace fast-paced office environment and thrive on change.
- Perform miscellaneous job-related duties as assigned.
Qualifications:
Minimum Qualifications:
- Four years of related work experience, OR a business/finance bachelor’s degree, OR an equivalent combination of education and experience.
Preferred Qualifications:
- Working knowledge of Banner
- Experience with ServiceNow
- Previous USU experience
- Familiarity with USU travel, purchasing, p-card, and HR policies and procedures
- Previous experience in the arts
Knowledge, Skills, and Abilities
- Friendly and service-oriented attitude with excellent customer service skills
- Enjoy working with students and as a selfless member of a team
- Works with integrity, honesty, and maintains confidentiality
- History of excellent work attendance and strong work ethic
- Ability to work under pressure in a fast-paced office environment
- Excellent organizational skills and attention to detail
- Deductive reasoning, problem-solving, and prioritizing skills
- Accurate keyboarding and data entry skills
- Excellent written and verbal communication skills
- Competent in the use of computer programs including Excel, Windows, and word processing
Required Documents:
Along with the online application, please attach:
1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted in a text box at the end of your application
3. Contact information for three professional references to be entered in the Candidate Profile under "References"
**Document size may not exceed 10 MB.**
Advertised Salary: Commensurate with experience, plus excellent benefits ADA:
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights:
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 07/2025
Notice of Non-discrimination:
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Matthew PinnerExecutive Director Civil Rights & Title IX Officematthew.pinner@usu.edu435-797-1266 | Old Main Rm. 401D1400 Old Main Hill, Logan, UT 84322 | Cody CarmichaelTitle IX Coordinator cody.carmichael@usu.edu435-797-1266 | Old Main Rm. 402D1400 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:
U.S. Department of Education
Denver Regional Office
303-844-5695| OCR.Denver@ed.gov
U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | OCR@ed.gov
*updated 06/2025
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