Edtech.com's Summary

Purdue University is hiring a Business Assistant who will manage procurement guidelines, policies, and procedures while supporting daily procurement operations within a team. The role involves placing orders, managing vendor updates, reconciling purchasing cards, analyzing reports, and serving as a point of contact for procurement needs across internal departments.

Highlights

Manage procurement processes including placing and receiving orders in Ariba and entering direct payments.
Serve as the key contact for procurement-related questions and support internal customers.
Utilize TeamDynamix ticketing system to manage workflows effectively.
Reconcile departmental purchasing cards and analyze large Excel database reports to identify and resolve issues.
Required qualifications include a High School Diploma/GED, three years of relevant experience, and procurement knowledge.
Strong skills needed: problem-solving, discretion, organizational and time management, communication, and proficiency with Microsoft Excel, Outlook, and databases.
Helpful experience with SAP, SuccessFactors, Ariba, and two years of university business office experience.
Compensation set at $18.50 per hour with Non-Exempt status eligible for overtime.
Position requires a background check and does not offer employment authorization sponsorship.
Position falls under Administrative and Operational Support 2, Job Code #20002334, Pay Band S040.

Business Assistant, Purchasing Full Description

Job Summary

The Business Assistant will be responsible for and serve as unit key point of contact of all procurement related guidelines, policies, and procedures for varying business areas. The position will work collaboratively within a team of 10-15 professionals to support daily procurement operations and ensure timely, accurate, and compliant purchasing processes. This role plays a key part in supporting internal departments with procurement-related needs supported by the Executive Offices Business Office (EOBOC) Purchasing Centers.

Responsibilities Include:

Placing and receiving orders in Ariba.
Requesting new/change vendor updates.
Entering direct payments, keying work orders.
Reconciliation of departmental purchasing cards.
Review large excel database reports, researching and analyzing records end-to-end to identify issues, track progress, and drive resolutions.
Serve as a point of contact for all procurement and other related questions while assisting customers with procurement needs.
Utilize the TeamDynamix ticketing system to manage workflows.

What We’re Looking For:

Required:

Education and Experience:

High School Diploma/GED.
Three years of experience in account clerking, bookkeeping, business, or related experience.
Experience in procurement.
Experience in providing a high level of customer service.

Skills Needed:

Ability to identify problems, analyze information and implement solutions.
Capable of taking initiative, assuming responsibility, maintaining quality standards and handling confidential information with discretion.
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Ability to influence and build work relationships among a diverse workforce at all levels.
Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision.
Ability to analyze, interpret and implement policies and procedures.
Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.).
Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service.
Must possess a learning orientation to changing technology.
Demonstrated oral and written communication skills.

What is Helpful:

Two years of university business office experience.
Experience in SAP, SuccessFactors, Ariba, Excel.

Additional Information:

Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period

Purdue University is an EO/EA University.

Career Stream

Administrative and Operational Support 2

Pay Band S040
Job Code #20002334
The anticipated hourly rate for this position is $18.50/hour.

Original Job Description

Job Summary

Responsibilities Include:

Placing and receiving orders in Ariba.
Requesting new/change vendor updates.
Entering direct payments, keying work orders.
Reconciliation of departmental purchasing cards.
Review large excel database reports, researching and analyzing records end-to-end to identify issues, track progress, and drive resolutions.
Serve as a point of contact for all procurement and other related questions while assisting customers with procurement needs.
Utilize the TeamDynamix ticketing system to manage workflows.

What We’re Looking For:

Required:

Education and Experience:

High School Diploma/GED.
Three years of experience in account clerking, bookkeeping, business, or related experience.
Experience in procurement.
Experience in providing a high level of customer service.

Skills Needed:

Ability to identify problems, analyze information and implement solutions.
Capable of taking initiative, assuming responsibility, maintaining quality standards and handling confidential information with discretion.
Strong organizational and time management skills with emphasis on accuracy and attention to detail.
Ability to influence and build work relationships among a diverse workforce at all levels.
Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision.
Ability to analyze, interpret and implement policies and procedures.
Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.).
Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service.
Must possess a learning orientation to changing technology.
Demonstrated oral and written communication skills.

What is Helpful:

Two years of university business office experience.
Experience in SAP, SuccessFactors, Ariba, Excel.

Additional Information:

Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period

Purdue University is an EO/EA University.

Career Stream

Administrative and Operational Support 2

Pay Band S040
Job Code #20002334
The anticipated hourly rate for this position is $18.50/hour.

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