Edtech.com's Summary

Purdue University is hiring a Business Assistant, Purchasing to serve as the primary contact for procurement guidelines, policies, and procedures within the College of Engineering and the Purdue Polytechnic Institute. The role involves managing orders through Ariba, processing payments, reconciling purchasing cards, and assisting faculty, staff, and students with their purchasing needs using the Footprints tracking system.

Highlights

Manage procurement activities including placing orders, processing direct payments, and vendor information updates using Ariba.
Serve as the point of contact for procurement-related questions for faculty, staff, and students.
Utilize Footprints tracking system to handle workflow management.
Proficiency required in Microsoft Word, Excel, and Outlook.
Must handle multiple priorities, interruptions, and deadlines efficiently.
Require 4+ years of experience in administrative/clerical roles and customer service.
High School Diploma or GED required.
Position classified as Non-exempt with eligibility for overtime and participation in a defined contribution retirement plan.
Comprehensive benefits package offered including medical, dental, vision, and paid time off.
Background check required; no employment sponsorship provided.

Business Assistant, Purchasing Full Description

The Procurement Business Assistant serves as the unit’s key point of contact for all procurement-related guidelines, policies, and procedures across various business areas. This position supports faculty, staff, and students in the College of Engineering and the Purdue Polytechnic Institute with the procurement of goods and services.

Responsibilities include placing and receiving orders in Ariba, requesting new or updated vendor information, entering direct payments, keying work orders, processing cash and check deposits, and reconciling departmental purchasing cards. The position also serves as a point of contact for all procurement-related questions while assisting departmental faculty, staff, and students with their purchasing needs. Workflow is managed through the Footprints tracking system.

This role requires a detail-oriented individual who adapts easily to changing priorities and diverse work styles.

Hybrid work may be considered for this position based on the candidate’s location and interest.

What We're Looking For:

Education and Experience
Qualified candidates will need:

High School Diploma/GED
4+ years of experience in an administrative/clerical role
4+ years of experience in customer service

Skills needed:

Proficient with Microsoft Word, Excel and Outlook
Ability to practice good time management, organizational skills and efficiently multi-task
Ability to work under pressure, handle frequent interruptions, prioritize workload and meet deadlines
Must demonstrate a willingness to learn and use own initiative to explore capabilities to enhance productivity and assume responsibility
Ability to make sound judgments and observe confidentiality at all times is essential
Strong verbal and written communication with skills
Ability to explain policies and procedures to staff
Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
Ability to problem solve and analyze issues
Ability to maintain productivity and efficiency in a hybrid work environment (on-campus and at-home)

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Administrative and Operational Support 2
Pay Band: S040
Job Code: 20002334

Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EOE employer.

Original Job Description

This role requires a detail-oriented individual who adapts easily to changing priorities and diverse work styles.

Hybrid work may be considered for this position based on the candidate’s location and interest.

What We're Looking For:

Education and Experience
Qualified candidates will need:

High School Diploma/GED
4+ years of experience in an administrative/clerical role
4+ years of experience in customer service

Skills needed:

Proficient with Microsoft Word, Excel and Outlook
Ability to practice good time management, organizational skills and efficiently multi-task
Ability to work under pressure, handle frequent interruptions, prioritize workload and meet deadlines
Must demonstrate a willingness to learn and use own initiative to explore capabilities to enhance productivity and assume responsibility
Ability to make sound judgments and observe confidentiality at all times is essential
Strong verbal and written communication with skills
Ability to explain policies and procedures to staff
Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
Ability to problem solve and analyze issues
Ability to maintain productivity and efficiency in a hybrid work environment (on-campus and at-home)

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Administrative and Operational Support 2
Pay Band: S040
Job Code: 20002334

Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EOE employer.

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Business Assistant, Purchasing

Edtech.com's Summary

Business Assistant, Purchasing Full Description

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