University of Maryland
Business Services Specialist
🇺🇸
College Park, MD
🕑
Full-Time
💰
$50K - $55K
💻
Other
🗓️
February 25th, 2026
GAAP
Edtech.com's Summary
University of Maryland College Park (UMCP) is hiring a Business Services Specialist. The role involves supervising support staff daily activities within a department or division, managing business operations including finance, budgeting, human resources, procurement, grants, contracts, and facilities management. The specialist plans and reviews work, assists with budget development, grant administration, payroll processing, space planning, and serves as a liaison to central institutional offices and sponsors.
Highlights
- Supervise daily work operations and evaluate staff performance.
- Assist in planning and developing department/division budgets; analyze expenditures and revenues.
- Support preparation and administration of grants and contracts following university policies.
- Coordinate personnel requirements with human resources, including recruitment, training, and payroll.
- Oversee billing for department services and manage payment of invoices and contracts.
- Manage payroll journals, purchase requisitions, timekeeping records, and accounts reconciliation using BA-4, Workday, and Kuali systems.
- Coordinate departmental events, travel requests, onboarding, visa processing, mail distribution, and reception duties.
- Requires high school diploma or GED and six years of progressive experience in budgeting, accounting, payroll, purchasing, and personnel.
- Knowledge of GAAP, management principles, university policies, and ability to communicate effectively.
- Salary range between $49,582 and $59,498 with financial disclosure required; benefits available.
Business Services Specialist Full Description
Job Description Summary
Organization's Summary Statement:
Under general supervision, supervises the day to day activities of support staff providing business management services to a department or division. Responsibilities include entry level professional work in a combination of business operations such as finance and budget, human resources, procurement, contract and grant administration, and/or facilities management functions.
Primary Duties:
1. Supervises daily work operations. Plans, schedules, assigns, and reviews work. Trains employees and evaluates performance. Ensures that work meets established standards of quantity or quality.
2. Assists in planning and developing the department/division budget. Analyzes areas of expenditures and revenues; identifies problem areas; and recommends changes. Prepares budget amendments and maintains records of salary and FTE encumbrances.
3. Assists in preparing applications or renewals for grants and contracts. Develops cost projections such as salary and fringe benefits.
4. Assists investigators in administering grants and contracts in accordance with University policies and sponsor`s requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.
5. Supervises the creation, maintenance, reconciliation of accounts using an automated database.
6. Oversees the preparation and processing of payroll journals, purchase requisitions, and timekeeping records.
7. Coordinates the personnel requirements of the department/division with the institution`s human resources office with regard to recruitment, training, classification/compensation, payroll, or benefits.
8. Oversees department billing for postage, telephone, copier, film processing etc.
9. Participates in space planning activities. Coordinates the renovation or relocation of department administrative and research areas.
10. Authorizes and monitors the payment of invoices. Resolves discrepancies with vendors or service providers.
11. Sets up and monitors department/division maintenance and service contracts on equipment, instruments, and facilities.
12. Prepares activity, financial, and annual reports or analyses.
13. Evaluates effectiveness of office operations, recommends, and implements changes.
14. Serves as department/division liaison to central offices of the institution as well as sponsoring agencies.
Physical Demands:
Licenses/ Certifications:
Under general supervision, supervises the day to day activities of support staff providing business management services to a department or division. Responsibilities include entry level professional work in a combination of business operations such as finance and budget, human resources, procurement, contract and grant administration, and/or facilities management functions.
Primary Duties:
1. Supervises daily work operations. Plans, schedules, assigns, and reviews work. Trains employees and evaluates performance. Ensures that work meets established standards of quantity or quality.
2. Assists in planning and developing the department/division budget. Analyzes areas of expenditures and revenues; identifies problem areas; and recommends changes. Prepares budget amendments and maintains records of salary and FTE encumbrances.
3. Assists in preparing applications or renewals for grants and contracts. Develops cost projections such as salary and fringe benefits.
4. Assists investigators in administering grants and contracts in accordance with University policies and sponsor`s requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.
5. Supervises the creation, maintenance, reconciliation of accounts using an automated database.
6. Oversees the preparation and processing of payroll journals, purchase requisitions, and timekeeping records.
7. Coordinates the personnel requirements of the department/division with the institution`s human resources office with regard to recruitment, training, classification/compensation, payroll, or benefits.
8. Oversees department billing for postage, telephone, copier, film processing etc.
9. Participates in space planning activities. Coordinates the renovation or relocation of department administrative and research areas.
10. Authorizes and monitors the payment of invoices. Resolves discrepancies with vendors or service providers.
11. Sets up and monitors department/division maintenance and service contracts on equipment, instruments, and facilities.
12. Prepares activity, financial, and annual reports or analyses.
13. Evaluates effectiveness of office operations, recommends, and implements changes.
14. Serves as department/division liaison to central offices of the institution as well as sponsoring agencies.
Physical Demands:
Licenses/ Certifications:
Minimum Qualifications
EDUCATION: High School Diploma or GED.
EXPERIENCE: Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.
OTHER:
REQUIRED KNOWLEDGE/SKILLS/ABILITIES:
Working knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP). Working knowledge of management principles and practices. Skill in applying basic analytical skills to review expenditures and revenues, prepare forecasts, and reconcile accounts. Skill in performing basic mathematical computations. Skill in planning work and supervising others. Skill in organizing and executing multiple assignments under specific time constraints. Ability to understand and interpret University policies and procedures in the areas of finance, human resources, payroll, purchasing, and sponsored programs. Ability to prepare and present budgetary, accounting, and other reports and schedules. Ability to communicate effectively orally and in writing. Ability to operate office equipment, computers, and related software. Ability to handle sensitive and confidential matters with discretion and tact.
OTHER:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT:
N/A
Additional Job Details
• Coordinates the One Health Seminar Speaker Series
• Coordinates and processes Travel Requests in Workday
• Book Department Travel Requests using the University-issued Travel Card - University Concur system for Faculty, Staff, Students, and Visitors
• Manages One Health Seminar, Conference Room, Classroom and Seminar Room Calendars
• Create Flyers for the One Health Seminar Series, Ph.D. Student Dissertations Defense and for Special Events
• Coordinates and processes W-9 Requests in Workday
• Upload and verifies I-9 credentials in Workday
• Responsible for Onboarding faculty, staff, students and visitors in Workday
• Processes all visa requests for faculty, staff, students and visitors in Workday and I-Terp.Works closely with Department Administrators and the International Office on all visa issues
• Orders food for all Department events
• Reconciles P-Card and T-Card transactions in Workday and Concur
• Order supplies for the department
• Distributes Mail daily
• Notify faculty, staff and students when a package comes for them and at times, delivers packages to their labs
• Coordinates with FedEx and UPS and other carriers for package pick-ups
• Coordinates and processes Travel Requests in Workday
• Book Department Travel Requests using the University-issued Travel Card - University Concur system for Faculty, Staff, Students, and Visitors
• Manages One Health Seminar, Conference Room, Classroom and Seminar Room Calendars
• Create Flyers for the One Health Seminar Series, Ph.D. Student Dissertations Defense and for Special Events
• Coordinates and processes W-9 Requests in Workday
• Upload and verifies I-9 credentials in Workday
• Responsible for Onboarding faculty, staff, students and visitors in Workday
• Processes all visa requests for faculty, staff, students and visitors in Workday and I-Terp.Works closely with Department Administrators and the International Office on all visa issues
• Orders food for all Department events
• Reconciles P-Card and T-Card transactions in Workday and Concur
• Order supplies for the department
• Distributes Mail daily
• Notify faculty, staff and students when a package comes for them and at times, delivers packages to their labs
• Coordinates with FedEx and UPS and other carriers for package pick-ups
• Coordinate with the University Mail Room on department mail inquiries and follow-up
• Meets and greets visitors daily
• Acts as Department Receptionist
• Payroll Coordinator for Workday Transactions
• Payroll Liaison - Picks up Department Paychecks bi-weekly
• Deposits Department Ad hoc checks as needed
• Picks up Specialty Checks as needed
• Attend Monthly Staff Meetings and other meetings as needed
• Process I-9 transactions in Workday and verify credentials
• Creates Requisition and Purchase Orders in Workday and follows through on the lifecycle of the transaction.
• Uploads Invoices and Receipts in Workday and Receipts transactions for payment in Workday
• Coordinates daily work operations. Plans, schedules, and reviews work before submission. Ensure that work meets established standards of quantity or quality.
• Assists in planning and developing the department/division budget. Analyzes areas of expenditures and revenues; identifies problem areas; and recommends changes. Prepares budget amendments and maintains records of salary and FTE encumbrances.
• Assists in preparing applications or renewals for grants and contracts. Develops cost projections such as salary and fringe benefits.
• Assists investigators in administering grants and contracts in accordance with university policies and sponsors' requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.
• Meets and greets visitors daily
• Acts as Department Receptionist
• Payroll Coordinator for Workday Transactions
• Payroll Liaison - Picks up Department Paychecks bi-weekly
• Deposits Department Ad hoc checks as needed
• Picks up Specialty Checks as needed
• Attend Monthly Staff Meetings and other meetings as needed
• Process I-9 transactions in Workday and verify credentials
• Creates Requisition and Purchase Orders in Workday and follows through on the lifecycle of the transaction.
• Uploads Invoices and Receipts in Workday and Receipts transactions for payment in Workday
• Coordinates daily work operations. Plans, schedules, and reviews work before submission. Ensure that work meets established standards of quantity or quality.
• Assists in planning and developing the department/division budget. Analyzes areas of expenditures and revenues; identifies problem areas; and recommends changes. Prepares budget amendments and maintains records of salary and FTE encumbrances.
• Assists in preparing applications or renewals for grants and contracts. Develops cost projections such as salary and fringe benefits.
• Assists investigators in administering grants and contracts in accordance with university policies and sponsors' requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.
Initiate and submit journals in Workday
Initiate and submit Payroll Accounting journals in Workday
• Coordinates the creation, maintenance, and reconciliation of accounts using an automated database using the BA-4, Workday and Kuali systems.
• Attend training sessions as needed
• Acts as Parking Liaison for the Department
• Oversees the preparation and processing of payroll journals, purchase requisitions, and timekeeping records.
• Process Student Stipend Awards in Workday
• Process Student Travel Awards in Workday
• Process Faculty/Staff Awards in Workday
• Process Faculty Summer Salary in Workday
• Create and process C1 and C2 Contracts in Workday
• Coordinates the personnel requirements of the department/division with human resources office with regard to recruitment, training, classification/compensation, payroll, or benefits.
• Oversees department billing for postage, telephone, copier, film processing etc.
• Participates in space planning activities. Coordinates the renovation or relocation of department administrative and research areas.
• Works closely with the Chair, Director of Administrative Services, Business Manager, Faculty and support staff.
• Box Management File System - Upload daily, All Files to the designated Department Shared Box Drive
• Duties as assigned.
• Coordinates the creation, maintenance, and reconciliation of accounts using an automated database using the BA-4, Workday and Kuali systems.
• Attend training sessions as needed
• Acts as Parking Liaison for the Department
• Oversees the preparation and processing of payroll journals, purchase requisitions, and timekeeping records.
• Process Student Stipend Awards in Workday
• Process Student Travel Awards in Workday
• Process Faculty/Staff Awards in Workday
• Process Faculty Summer Salary in Workday
• Create and process C1 and C2 Contracts in Workday
• Coordinates the personnel requirements of the department/division with human resources office with regard to recruitment, training, classification/compensation, payroll, or benefits.
• Oversees department billing for postage, telephone, copier, film processing etc.
• Participates in space planning activities. Coordinates the renovation or relocation of department administrative and research areas.
• Works closely with the Chair, Director of Administrative Services, Business Manager, Faculty and support staff.
• Box Management File System - Upload daily, All Files to the designated Department Shared Box Drive
• Duties as assigned.
Preferences: NA
Required Application Materials: Cover Letter, Resume and Three References
Salary: $49,582 - $55,000
Best Consideration Date:
Posting Close Date: March 9, 2026
Open Until Filled: N/A
Job Risks
Not Applicable to This Position
Financial Disclosure Required
Yes
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.
Department
AGNR-Veterinary Medicine Program
Worker Sub-Type
Staff Regular
Salary Range
$49,582.00 - $59,498.00
Benefits Summary
For more information on Regular Nonexempt benefits, select this link.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.
Title IX Non-Discrimination Notice
Resources
- Learn how military skills translate to civilian opportunities with O*Net Online
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