Business Operations Specialist

Edtech.com's Summary

Texas State University is hiring a Business Operations Specialist. This role involves managing contracts, travel arrangements, and procurement activities while providing technical support to staff to ensure compliance with policies, facilitating financial and operational functions that advance school safety initiatives.

Highlights

Manage electronic database records and contract compliance including invoicing, amendments, renewals, and closeout.
Process payments, reimbursement requests, deposits, and credit card transactions with accuracy.
Coordinate travel requests, arrangements, and reimbursements.
Interpret and apply relevant regulations, policies, and procedures for compliance.
Provide technical assistance and support to TxSSC staff and external stakeholders.
Use Microsoft Office (Word, Excel, Outlook) with advanced proficiency; familiarity with Adobe Acrobat, Concur, Microsoft Teams, and SAP preferred.
Preferred qualifications include Basic Texas Purchaser Course certificate, experience in electronic databases, invoice processing, contract management, travel coordination, and a bachelor’s degree.
Required qualifications include strong professional correspondence skills, customer service, ability to manage multiple projects, attention to detail, and ability to work independently and collaboratively.
Full-time position with a monthly salary range of $3,901.09 to $4,290.00.
Supports internal Texas School Safety Center departments, Texas State University, and external K-12 schools and junior colleges in advancing statewide school safety initiatives.

Business Operations Specialist Full Description

Job Opportunities at Texas State University

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Business Operations Specialist Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume.
This position is primarily in-person. After successful onboarding, remote work opportunities of up to 30 days per fiscal year may be available, subject to departmental approval and business needs.
This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.

Posting Information

Posting Number	2026610
Posting/Functional Title	Business Operations Specialist
University Pay Plan Title	Business Operations Specialist
Location	San Marcos
Department	Texas School Safety Center
Recruitment Type	Open Recruiting
Job Type	Full-Time
Funding Source	Permanent
Monthly Salary	$3,901.09 - $4,290.00
Job Category	Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.	Proficient in crafting clear, concise, and grammatically correct professional correspondence. Demonstrate excellent customer service skills. Demonstrate experience in handling multiple projects concurrently. Strong attention to detail and accuracy. Capable of working both independently and collaboratively within a team, exercising sound judgement and initiative. Advanced proficiency in computer operations, including Microsoft Office applications such as Word, Excel, and Outlook.
Preferred Qualifications	Basic Texas Purchaser Course certificate. Proven experience in working with electronic databases. Display proficiency in invoice processing, reimbursement requests, deposits, and credit card payments ensuring the accuracy of financial records. Demonstrate experience coordinating travel accommodations. Prior experience in contract management. Proficiency in Adobe Acrobat, Concur, Microsoft Teams, or SAP. Possession of a bachelor’s degree.
Job Description	The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation. Join the Texas School Safety Center and play a key role in supporting the financial and operational activities that help advance school safety initiatives across Texas. These services are provided to internal departments within the Center, Texas State University, and external stakeholders. The role primarily entails the day-to-day management of diverse contracts, travel arrangements, and procurement activities. The Business Operations Specialist will also offer technical support to TxSSC staff to ensure adherence to established policies and procedures, all while maintaining a high standard of customer service. Candidates for the Business Operations Specialist position should possess the capability to assess, evaluate, and demonstrate effective decision-making skills. The Texas School Safety Center seeks motivated professionals who are committed to excellence, collaboration, and service. We encourage candidates who demonstrate a positive attitude and value teamwork to apply for consideration.
Job Duties	Efficiently manage electronic database records. Facilitate timely and accurate processing of payments, reimbursement requests, deposits, and credit card payments. Monitor contracts for compliance with performance metrics, including invoicing, amendments, renewals, and closeout procedures. Prepare and process various documents, including vendor forms, purchase orders, invoices, reimbursement forms, correspondence, and reports, based on oral and written instructions. Facilitate travel requests, coordinate travel arrangements, and process travel reimbursements. Interpret and apply relevant regulations, policies, and procedures to ensure compliance. Provide technical assistance to TxSSC staff in relation to business service needs. Ensure high attention to detail and organization with projects. Provide technical support to external stakeholders and internal staff in a professional manner. Proactively solve problems while demonstrating initiative and enthusiasm. Perform other duties as assigned.
Additional Information to Applicants	To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume. This position is primarily in-person. After successful onboarding, remote work opportunities of up to 30 days per fiscal year may be available, subject to departmental approval and business needs. This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.
Job Open Date	06/23/2026
Job Close Date (posting closes at midnight)	07/06/2026
Open Until Filled	No
Normal Work Days	Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start	8:00AM
Normal Work Hours End	5:00PM
Posting Notices
Legal and Required Notices	Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?	Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link	https://jobs.hr.txstate.edu/postings/57428

Applicant Document

Required Documents

Resume
Cover Letter

Optional Documents

DD 214/DD1300
Veteran's Preference
Licensure
Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

Texas State University Clery Act and Campus Security
Our Commitment
What Happens After I Apply to Staff Positions

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Original Job Description

Job Opportunities at Texas State University

Toggle navigation

Business Operations Specialist Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume.
This position is primarily in-person. After successful onboarding, remote work opportunities of up to 30 days per fiscal year may be available, subject to departmental approval and business needs.
This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.

Posting Information

Posting Number	2026610
Posting/Functional Title	Business Operations Specialist
University Pay Plan Title	Business Operations Specialist
Location	San Marcos
Department	Texas School Safety Center
Recruitment Type	Open Recruiting
Job Type	Full-Time
Funding Source	Permanent
Monthly Salary	$3,901.09 - $4,290.00
Job Category	Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.	Proficient in crafting clear, concise, and grammatically correct professional correspondence. Demonstrate excellent customer service skills. Demonstrate experience in handling multiple projects concurrently. Strong attention to detail and accuracy. Capable of working both independently and collaboratively within a team, exercising sound judgement and initiative. Advanced proficiency in computer operations, including Microsoft Office applications such as Word, Excel, and Outlook.
Preferred Qualifications	Basic Texas Purchaser Course certificate. Proven experience in working with electronic databases. Display proficiency in invoice processing, reimbursement requests, deposits, and credit card payments ensuring the accuracy of financial records. Demonstrate experience coordinating travel accommodations. Prior experience in contract management. Proficiency in Adobe Acrobat, Concur, Microsoft Teams, or SAP. Possession of a bachelor’s degree.
Job Description	The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation. Join the Texas School Safety Center and play a key role in supporting the financial and operational activities that help advance school safety initiatives across Texas. These services are provided to internal departments within the Center, Texas State University, and external stakeholders. The role primarily entails the day-to-day management of diverse contracts, travel arrangements, and procurement activities. The Business Operations Specialist will also offer technical support to TxSSC staff to ensure adherence to established policies and procedures, all while maintaining a high standard of customer service. Candidates for the Business Operations Specialist position should possess the capability to assess, evaluate, and demonstrate effective decision-making skills. The Texas School Safety Center seeks motivated professionals who are committed to excellence, collaboration, and service. We encourage candidates who demonstrate a positive attitude and value teamwork to apply for consideration.
Job Duties	Efficiently manage electronic database records. Facilitate timely and accurate processing of payments, reimbursement requests, deposits, and credit card payments. Monitor contracts for compliance with performance metrics, including invoicing, amendments, renewals, and closeout procedures. Prepare and process various documents, including vendor forms, purchase orders, invoices, reimbursement forms, correspondence, and reports, based on oral and written instructions. Facilitate travel requests, coordinate travel arrangements, and process travel reimbursements. Interpret and apply relevant regulations, policies, and procedures to ensure compliance. Provide technical assistance to TxSSC staff in relation to business service needs. Ensure high attention to detail and organization with projects. Provide technical support to external stakeholders and internal staff in a professional manner. Proactively solve problems while demonstrating initiative and enthusiasm. Perform other duties as assigned.
Additional Information to Applicants	To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume. This position is primarily in-person. After successful onboarding, remote work opportunities of up to 30 days per fiscal year may be available, subject to departmental approval and business needs. This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.
Job Open Date	06/23/2026
Job Close Date (posting closes at midnight)	07/06/2026
Open Until Filled	No
Normal Work Days	Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start	8:00AM
Normal Work Hours End	5:00PM
Posting Notices
Legal and Required Notices	Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?	Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link	https://jobs.hr.txstate.edu/postings/57428

Applicant Document

Required Documents

Resume
Cover Letter

Optional Documents

DD 214/DD1300
Veteran's Preference
Licensure
Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

Texas State University Clery Act and Campus Security
Our Commitment
What Happens After I Apply to Staff Positions

To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
.

Any data not saved will be lost.

Click 'OK' to keep your session active.

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