University of Idaho
Business Specialist II
🇺🇸 Moscow, ID
🕑 Full-Time
💰 TBD
💻 Other
🗓️ August 21st, 2025
Edtech.com's Summary
University of Idaho is hiring a Business Specialist II responsible for supporting daily financial operations by performing tasks such as purchasing goods and services, submitting invoices, managing payments, and reconciling statements. The role involves maintaining financial records, compiling data, generating reports, and assisting departments with financial inquiries within established policies and procedures.
Highlights
- Procure materials, supplies, and tools for Facilities Management Shop Store, researching and ordering products to meet staff needs.
- Process financial transactions including purchase orders, invoices, payments, travel claims, and reimbursements.
- Track transactions through centralized financial systems and compile routine financial reports.
- Maintain unit-level finance documents and assist with personnel actions and pay corrections.
- Provide support to departments regarding invoices, receipts, and financial reports.
- Experience required: one year in financial or business process support or a bachelor's degree in accounting or finance as a substitute.
- Preferred experience includes buying goods/services, analytical problem-solving, familiarity with building maintenance products, use of centralized computer systems, and forklift certification or willingness to obtain.
- Physical requirement to lift and carry up to 60 pounds.
- Position is full-time, fiscal year appointment with pay commensurate with experience.
- Employment requires passing a criminal background check; University of Idaho is an equal opportunity employer.
Business Specialist II Full Description
Business Specialist II
Internal Posting? |
Posting Number | SP004986P
Position Title | Business Specialist II
Division/College | Facilities Management
Department | Facilities Management-Shops/Misc.
Location | Moscow
Posting Context Statement | The Facilities Shop Store procures materials, supplies and tools needed to repair and maintain campus buildings and grounds. As buyer for the store, the position is responsible for researching, pricing and ordering products that meet the best needs of Facilities staff while stewarding best use of University financial resources. This position provides comprehensive procurement services for the Facilities Management Shop Store which includes monitoring and replenishing a broad range of stock tools and materials as well as sourcing and procuring special order items needed to repair and maintain university facilities.
Position Overview | Responsible for providing basic to moderately complex technical support for daily financial operations by performing a variety of tasks following policies and procedures. In addition to processing a variety of financial transactions and maintaining records, the position compiles data and generates routine financial reports. May handle cash, manage accounts receivable and/or payable transactions.
Duties may include: Purchasing identified goods and services Submitting invoices and receipts for payment Accepting and recording payments Reconciling purchasing card statements Processing travel claims and reimbursements Tracking transactions through completion in the centralized financial system Filing and maintaining unit-level finance documents Originating personnel actions and processing corrections to pay in the centralized finance system Compiling and summarizing data for routine reports Distributing financial reports Researching discrepancies Providing assistance to departments on questions related to invoices, receipts, financial reports and other transactions Other duties as assigned
Unit URL | Facilities | DFA | University of Idaho (uidaho.edu) https://www.uidaho.edu/dfa/facilities
Posting Number | SP004986P
Position Title | Business Specialist II
Division/College | Facilities Management
Department | Facilities Management-Shops/Misc.
Location | Moscow
Posting Context Statement | The Facilities Shop Store procures materials, supplies and tools needed to repair and maintain campus buildings and grounds. As buyer for the store, the position is responsible for researching, pricing and ordering products that meet the best needs of Facilities staff while stewarding best use of University financial resources. This position provides comprehensive procurement services for the Facilities Management Shop Store which includes monitoring and replenishing a broad range of stock tools and materials as well as sourcing and procuring special order items needed to repair and maintain university facilities.
Position Overview | Responsible for providing basic to moderately complex technical support for daily financial operations by performing a variety of tasks following policies and procedures. In addition to processing a variety of financial transactions and maintaining records, the position compiles data and generates routine financial reports. May handle cash, manage accounts receivable and/or payable transactions.
Duties may include: Purchasing identified goods and services Submitting invoices and receipts for payment Accepting and recording payments Reconciling purchasing card statements Processing travel claims and reimbursements Tracking transactions through completion in the centralized financial system Filing and maintaining unit-level finance documents Originating personnel actions and processing corrections to pay in the centralized finance system Compiling and summarizing data for routine reports Distributing financial reports Researching discrepancies Providing assistance to departments on questions related to invoices, receipts, financial reports and other transactions Other duties as assigned
Unit URL | Facilities | DFA | University of Idaho (uidaho.edu) https://www.uidaho.edu/dfa/facilities
Position Qualifications
Required Experience | One year providing financial or business process support within established policies and procedures. Using computer software and applications for researching and compiling financial information, preparing summaries and reports A Bachelor’s degree in accounting or finance may substitute for the above experience
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Experience with: Buying goods and/or services in a business environment. Analyzing information, identifying problems, defining alternatives, and developing recommendations for action. Familiarity with the products and tools used in building repair and maintenance professions; work in hardware retail or construction is beneficial. Using centralized computer systems. Certification on Forklift Operations (or willingness to acquire on the job)
Physical Requirements & Working Conditions | Ability to lift, carry and/or otherwise move up to 60 pounds
Degree Requirement | Listed degree qualification is required at time of application
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Experience with: Buying goods and/or services in a business environment. Analyzing information, identifying problems, defining alternatives, and developing recommendations for action. Familiarity with the products and tools used in building repair and maintenance professions; work in hardware retail or construction is beneficial. Using centralized computer systems. Certification on Forklift Operations (or willingness to acquire on the job)
Physical Requirements & Working Conditions | Ability to lift, carry and/or otherwise move up to 60 pounds
Degree Requirement | Listed degree qualification is required at time of application
Posting Information
FLSA Status | Non-Exempt
Employee Category | Classified
Pay Range | Commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | Uncertain
Posting Date | 08/20/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | First review date 9/15/25. Applications after that date will be reviewed on an on-going basis until positions are filled.
In your letter of qualification address all the required and preferred qualifications using details and examples to demonstrate how your experience and skills align with this position. Please include three references in the list of references.
Anticipated start date is approximately October 15, 2025. It is recommended that applicants email Sarah Earhart, HR Coordinator at searhart@uidaho.edu for a copy of the full position description which includes additional information regarding assigned duties.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Employee Category | Classified
Pay Range | Commensurate with experience
Type of Appointment | Fiscal Year
FTE | 1.0
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | Uncertain
Posting Date | 08/20/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | First review date 9/15/25. Applications after that date will be reviewed on an on-going basis until positions are filled.
In your letter of qualification address all the required and preferred qualifications using details and examples to demonstrate how your experience and skills align with this position. Please include three references in the list of references.
Anticipated start date is approximately October 15, 2025. It is recommended that applicants email Sarah Earhart, HR Coordinator at searhart@uidaho.edu for a copy of the full position description which includes additional information regarding assigned duties.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents
Required Documents
- Resume/CV
- List of References
- Letter of Qualification
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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