Career Services Specialist (Student Mentors, Events, and Admin)

Edtech.com's Summary

Weber State University is hiring a Career Services Specialist (Student Mentors, Events, and Admin). The specialist manages career services activities including program coordination, event logistics, financial tracking, data management, and administrative support, while assisting with departmental reporting and supervising student employees.

Highlights

Coordinate career services programming, scheduling, logistics, and registration systems.
Track finances by maintaining expenditure records, reconciling transactions, and assisting with budget monitoring using university financial systems like Banner/FOAPAL.
Maintain and support career services data systems including data entry, validation, reporting, and troubleshooting.
Provide administrative reporting and support for assessment and departmental planning.
Cross-train in additional roles, assist with data and technology projects, participate in committees, and supervise student employees.
Required skills include Windows OS, MS Word, and Excel; Mac OS skills considered a plus.
Preferred experience in higher education, student services, CRM systems like Handshake, data reporting, program coordination, and familiarity with tools such as Microsoft Excel, Adobe Creative Suite, SQL, or Microsoft Access.
Associate degree or two years of university coursework required, with at least two years of related full-time experience or equivalent.
Annual salary starting at $38,000 with a generous benefits package including medical, dental, retirement, tuition benefits, and paid leave.
Criminal background check is required as a condition of employment.

Career Services Specialist (Student Mentors, Events, and Admin) Full Description

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Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title	Career Services Specialist (Student Mentors, Events, and Admin)
Requisition Number	S02338P
Position Category	Staff
Campus Location	Weber State University - Ogden, UT
Hours per week	40
Months per year	12
Alternate work schedule
Pay Grade	N25
Salary
FLSA	Non-Exempt
Job Summary/Basic Function	Job Summary WSU Career Services is seeking an administrative professional responsible for supporting career services activities, departmental operations, and administrative systems, including coordination of service delivery functions, financial tracking, and data management processes. This position coordinates career services programming and operational activities, including scheduling, logistics, registration systems, and general administrative support for service delivery. The role supports financial tracking and administrative reporting for departmental operations by maintaining expenditure records, reconciling transactions, and assisting with budget monitoring and reporting using university financial systems (e.g., Banner/FOAPAL or equivalent). The position maintains career services data systems, including data entry, validation, reporting, troubleshooting, and user support for internal and external stakeholders. It also supports administrative reporting and assessment functions used for departmental planning and decision-making. This position provides operational support across career services functions, including cross-training in additional roles as assigned, assistance with data and technology projects, participation in committees, supervision of student employees, and other duties as assigned.
Required Qualifications	Required Qualifications Education: Associate degree (or two years of full-time university-level coursework from an accredited institution). Experience: Two years related full-time experience OR equivalent combination of education and experience. Technical and computer skills including Windows OS (Mac OS a plus) and MS Word/Excel (or similar).
Preferred Qualifications	Preferred Qualifications Candidates may bring experience from higher education, student services, administrative support, or other professional office environments. Familiarity with database, customer relationship management (CRM), or information management systems—such as Handshake or similar platforms—is helpful, as is experience supporting administrative functions like data reporting, records management, financial tracking, or program coordination. Experience with data tools (e.g., Microsoft Excel or similar reporting tools) or supporting event coordination and program logistics can be beneficial in this role. Exposure to design, analytics, or database tools (such as Adobe Creative Suite, SQL, or relational database concepts like Microsoft Access) is a plus; however, candidates with a willingness to learn and apply new systems and tools are strongly encouraged to apply.
A successful candidate will be willing to
Background Check?	Yes
Benefits Summary	WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date	04/23/2026
Review Date	05/03/2026
Job Close Date
Open Until Filled	Yes
Notes to Applicant	If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin May 3, 2026. Position will remain open until filled. Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting	https://jobs.weber.edu/postings/28147

ADA Essential Job Function

Physical Activity of this position	Ascending or descending ladders, stairs, scaffolding, ramps, poles etc., using feet and legs and/or hands and arms. Agility is emphasized. Important if the amount and kind of climbing required exceeds that required for ordinary locomotion., Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.
Physical Requirements of this position	Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual Acuity Requirements including color, depth perception and field of vision.	Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.	The worker is subject to outside environmental changes. No effective protection from the weather.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No.

If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

Documents Needed to Apply

Required Documents

Resume
Cover Letter
List of References with Contact Info

Optional Documents

3848 Harrison Blvd. Ogden, Utah 84408
(801) 626-6000

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Original Job Description

Toggle navigation

Career Services Specialist (Student Mentors, Events, and Admin) Bookmark this Posting Print Preview | Apply for this Job

Position Details

WSU's Commitment to Equal Opportunity

Position Information

Position Title	Career Services Specialist (Student Mentors, Events, and Admin)
Requisition Number	S02338P
Position Category	Staff
Campus Location	Weber State University - Ogden, UT
Hours per week	40
Months per year	12
Alternate work schedule
Pay Grade	N25
Salary
FLSA	Non-Exempt
Job Summary/Basic Function	Job Summary WSU Career Services is seeking an administrative professional responsible for supporting career services activities, departmental operations, and administrative systems, including coordination of service delivery functions, financial tracking, and data management processes. This position coordinates career services programming and operational activities, including scheduling, logistics, registration systems, and general administrative support for service delivery. The role supports financial tracking and administrative reporting for departmental operations by maintaining expenditure records, reconciling transactions, and assisting with budget monitoring and reporting using university financial systems (e.g., Banner/FOAPAL or equivalent). The position maintains career services data systems, including data entry, validation, reporting, troubleshooting, and user support for internal and external stakeholders. It also supports administrative reporting and assessment functions used for departmental planning and decision-making. This position provides operational support across career services functions, including cross-training in additional roles as assigned, assistance with data and technology projects, participation in committees, supervision of student employees, and other duties as assigned.
Required Qualifications	Required Qualifications Education: Associate degree (or two years of full-time university-level coursework from an accredited institution). Experience: Two years related full-time experience OR equivalent combination of education and experience. Technical and computer skills including Windows OS (Mac OS a plus) and MS Word/Excel (or similar).
Preferred Qualifications	Preferred Qualifications Candidates may bring experience from higher education, student services, administrative support, or other professional office environments. Familiarity with database, customer relationship management (CRM), or information management systems—such as Handshake or similar platforms—is helpful, as is experience supporting administrative functions like data reporting, records management, financial tracking, or program coordination. Experience with data tools (e.g., Microsoft Excel or similar reporting tools) or supporting event coordination and program logistics can be beneficial in this role. Exposure to design, analytics, or database tools (such as Adobe Creative Suite, SQL, or relational database concepts like Microsoft Access) is a plus; however, candidates with a willingness to learn and apply new systems and tools are strongly encouraged to apply.
A successful candidate will be willing to
Background Check?	Yes
Benefits Summary	WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date	04/23/2026
Review Date	05/03/2026
Job Close Date
Open Until Filled	Yes
Notes to Applicant	If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin May 3, 2026. Position will remain open until filled. Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting	https://jobs.weber.edu/postings/28147

ADA Essential Job Function

Physical Activity of this position	Ascending or descending ladders, stairs, scaffolding, ramps, poles etc., using feet and legs and/or hands and arms. Agility is emphasized. Important if the amount and kind of climbing required exceeds that required for ordinary locomotion., Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.
Physical Requirements of this position	Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
Visual Acuity Requirements including color, depth perception and field of vision.	Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.	The worker is subject to outside environmental changes. No effective protection from the weather.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No.

If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

Documents Needed to Apply

Required Documents

Resume
Cover Letter
List of References with Contact Info

Optional Documents

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Career Services Specialist (Student Mentors, Events, and Admin)

Edtech.com's Summary

Career Services Specialist (Student Mentors, Events, and Admin) Full Description

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