Wright State University
Cash Management Specialist (on-site)
🇺🇸 Dayton, OH
🕑 Full-Time
💰 $21 per Hour
💻 Other
🗓️ October 30th, 2025
Edtech.com's Summary
Wright State University is hiring a Cash Management Specialist. The role involves managing daily cash operations, reconciling multiple bank and loan accounts, administering ACH and wire transfer programs, and supporting investment and tax compliance activities. The specialist also develops related policies and safeguards the university against banking fraud by monitoring transactions and enforcing internal controls.
Highlights
- Perform daily cash management and banking operations, including ACH and wire transfers.
- Reconcile multiple university bank accounts and loan funds, ensuring accuracy and compliance.
- Administer federal and institutional loan fund reconciliations and prepare related reports.
- Support tax and investment tasks such as sales tax returns, interest income recording, and short-term investment decisions.
- Contribute to policy development and enforcement of internal controls to prevent banking fraud.
- Requires use of complex software packages and office equipment.
- Minimum qualifications include a high school diploma or GED with five years experience, or equivalent combination of education and experience; strong communication and budget management skills.
- Preferred qualifications include a bachelor’s degree in a business-related field and knowledge of banking operations, treasury management, and tax compliance.
- Position belongs to the Office of the Controller and is a full-time role with a minimum salary of $20.58 per hour.
- Responsible for safeguarding university funds and ensuring compliance with state and federal standards through accurate recordkeeping and reporting.
Cash Management Specialist (on-site) Full Description
Cash Management Specialist (on-site)
Position Information
Position Information (Default Section)
EEO Statement | Wright State University is an equal opportunity employer.
Faculty Rank or Job Title | Cash Management Specialist (on-site)
Job Category: | Administrative (exempt/non-exempt)
Department | Office of the Controller
EEO number: | 26C085
Position FTE | 100%
Minimum Annual or Hourly Rate | $20.58
Salary Band: | CS 17
Job Summary/Basic Function: | Under the general direction of the Assistant Controller, Treasury, the Cash Management Specialist performs daily cash management duties, prepares reconciliations for multiple bank and loan accounts, administers ACH and wire programs, and supports investment and tax compliance activities. This position contributes to the development of policies and procedures related to cash management and ensures accuracy, security, and compliance of university financial operations. The position also plays a critical role in safeguarding the university against banking fraud by ensuring strong internal controls, monitoring transactions, and promptly addressing irregularities.
Minimum Qualifications | A high school diploma or GED and five years (FT) of related work experience OR, two years of post-secondary education and 2.5 years of (FT) related work experience OR, a bachelor’s degree in a related field and 1.5 years (FT) of related work experience. Excellent verbal/communication skills. Budget management experience. Ability to calculate basic math. Thorough knowledge and skills to utilize current office equipment and a variety of complex software packages. Ability to maintain accurate records.
Preferred Qualifications | - Bachelor’s degree in business related field.- Knowledge of banking operations, treasury management and tax compliance issues.
Essential Functions and percent of time: | Cash Management & Banking Operations – 35%· Oversee university ACH and electronic payment operations, ensuring secure, efficient, and compliant processing in collaboration with financial institutions.
· Research and resolve returned ACH payments and direct deposit issues.· Monitor daily banking activity for discrepancies or unusual items.· Maintain ACH databases and add ABA routing numbers as required.· Release and approve ACH and wire transfers as needed.· Reconcile and settle TouchNet marketplace refund batches.· Proactively safeguard university funds by monitoring banking activity for irregularities, identifying potential fraudulent transactions, and ensuring that all ACH, wire, and banking activities are executed with strong internal controls.
Account Reconciliation – 30%· Analysis and completion of 13 university bank accounts, ensuring timely resolution of discrepancies and maintaining compliance with state and federal standards.· Research discrepancies, prepare correcting entries, and ensure accuracy of financial data.· Support annual financial statement schedules and reports for unclaimed funds, loan funds, and clearing accounts.
Essential Functions and percent of time (cont'd): | Loan Fund & Compliance Reporting – 20%· Ensures accuracy of federal and institutional loan fund reconciliations and compliance reporting, serving as a resource for auditors and external agencies.· Reconcile federal and institutional loan funds (5 federal & 13 institutional)· Prepare annual federal loan reports (HRSA, Perkins Loan FISAP).· Reconcile monthly loan servicer reports, confirm accuracy, and initiate related journal entries.· Assist with preparation of quarterly and annual reports for internal and external stakeholders.· Prepare year-end reconciliations and schedules for audit and compliance purposes.
Tax & Investment Support – 15%· Compile data and prepare monthly sales tax returns and kilowatt tax payments.· Record interest income and support year-end journal entries.· Assist with investment activity, including reconciliations, journal entries, and reporting.· Makes short term investment decisions with excess working capital in the absence of the Associate Controller, Treasury.· Support Assistant Controller, Treasury in policy development and compliance monitoring.
Non-Essential Functions and percent of time: |
Working Conditions | To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Special Instructions to Applicants |
Posting Date | 10/29/2025
First Consideration Date: | 11/06/2025
Closing Date |
Open Until Filled | Yes
Faculty Rank or Job Title | Cash Management Specialist (on-site)
Job Category: | Administrative (exempt/non-exempt)
Department | Office of the Controller
EEO number: | 26C085
Position FTE | 100%
Minimum Annual or Hourly Rate | $20.58
Salary Band: | CS 17
Job Summary/Basic Function: | Under the general direction of the Assistant Controller, Treasury, the Cash Management Specialist performs daily cash management duties, prepares reconciliations for multiple bank and loan accounts, administers ACH and wire programs, and supports investment and tax compliance activities. This position contributes to the development of policies and procedures related to cash management and ensures accuracy, security, and compliance of university financial operations. The position also plays a critical role in safeguarding the university against banking fraud by ensuring strong internal controls, monitoring transactions, and promptly addressing irregularities.
Minimum Qualifications | A high school diploma or GED and five years (FT) of related work experience OR, two years of post-secondary education and 2.5 years of (FT) related work experience OR, a bachelor’s degree in a related field and 1.5 years (FT) of related work experience. Excellent verbal/communication skills. Budget management experience. Ability to calculate basic math. Thorough knowledge and skills to utilize current office equipment and a variety of complex software packages. Ability to maintain accurate records.
Preferred Qualifications | - Bachelor’s degree in business related field.- Knowledge of banking operations, treasury management and tax compliance issues.
Essential Functions and percent of time: | Cash Management & Banking Operations – 35%· Oversee university ACH and electronic payment operations, ensuring secure, efficient, and compliant processing in collaboration with financial institutions.
· Research and resolve returned ACH payments and direct deposit issues.· Monitor daily banking activity for discrepancies or unusual items.· Maintain ACH databases and add ABA routing numbers as required.· Release and approve ACH and wire transfers as needed.· Reconcile and settle TouchNet marketplace refund batches.· Proactively safeguard university funds by monitoring banking activity for irregularities, identifying potential fraudulent transactions, and ensuring that all ACH, wire, and banking activities are executed with strong internal controls.
Account Reconciliation – 30%· Analysis and completion of 13 university bank accounts, ensuring timely resolution of discrepancies and maintaining compliance with state and federal standards.· Research discrepancies, prepare correcting entries, and ensure accuracy of financial data.· Support annual financial statement schedules and reports for unclaimed funds, loan funds, and clearing accounts.
Essential Functions and percent of time (cont'd): | Loan Fund & Compliance Reporting – 20%· Ensures accuracy of federal and institutional loan fund reconciliations and compliance reporting, serving as a resource for auditors and external agencies.· Reconcile federal and institutional loan funds (5 federal & 13 institutional)· Prepare annual federal loan reports (HRSA, Perkins Loan FISAP).· Reconcile monthly loan servicer reports, confirm accuracy, and initiate related journal entries.· Assist with preparation of quarterly and annual reports for internal and external stakeholders.· Prepare year-end reconciliations and schedules for audit and compliance purposes.
Tax & Investment Support – 15%· Compile data and prepare monthly sales tax returns and kilowatt tax payments.· Record interest income and support year-end journal entries.· Assist with investment activity, including reconciliations, journal entries, and reporting.· Makes short term investment decisions with excess working capital in the absence of the Associate Controller, Treasury.· Support Assistant Controller, Treasury in policy development and compliance monitoring.
Non-Essential Functions and percent of time: |
Working Conditions | To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Special Instructions to Applicants |
Posting Date | 10/29/2025
First Consideration Date: | 11/06/2025
Closing Date |
Open Until Filled | Yes
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this position at Wright State University? Please check all that apply.
- WSU Careers website
- Academic Careers
- Academic Keys
- Chronicle
- Diversity in Higher Ed
- Diverse Issues in Higher Ed
- HBCU
- Higher Ed Jobs
- Inside Higher Ed
- Social Media
- Personal referral
- Women in Higher Ed
- Other
- Job Fair or Hiring Event
Required Documents
Required Documents
- Cover Letter
- Resume/CV
Optional Documents
3640 Colonel Glenn Hwy., Dayton, OH 45435 USA
Similar Jobs
Partnership Developer
North Carolina State University
🇺🇸 Raleigh, NC
Web Strategist I - 527878
University of Alabama
🇺🇸 Hybrid - Tuscaloosa, AL
Emergency Hire - Student Services Professional II - Office of Student Rights and Responsibilities
California State Polytechnic University, Humboldt
🇺🇸 San Luis Obispo, CA
Extension Program Associate
Mississippi State University
🇺🇸 Warren County, MS
Clinical Outreach Coordinator
South University
🇺🇸 Hybrid - West Palm Beach, FL
