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edtech.com
Villanova University logo

Villanova University

College Grants Administrator (COE)

🇺🇸 Villanova, PA

🕑 Full-Time

💰 $64K - $80K

💻 Other

🗓️ August 20th, 2025

IRB

Edtech.com's Summary

Villanova University is hiring a College Grants Administrator (COE). The role involves assisting the university's research community with applying for and managing sponsored projects, ensuring compliance with federal and sponsor requirements, and providing financial compliance review for sponsored award activities within the College of Engineering. The administrator supports faculty, manages proposal components, coordinates with compliance units, and monitors key personnel effort across the award lifecycle.

Highlights
  • Guide investigators and research teams on grant regulations related to proposal development and implementation.
  • Develop and review budgets, justifications, biosketches, and proposal documents; create internal proposal records using Cayuse.
  • Act as liaison between principal investigators, Office of Grants & Contracts (OG&C), and compliance units such as IRB, IACUC, COI, Export Control, and IBC.
  • Review and prepare pre-award budget revisions, Just-in-Time requests, and manage award accuracy before setup.
  • Maintain regular communication with faculty, deans, chairs, and finance managers to proactively manage applications.
  • Track key personnel effort to prevent over-commitments and maintain current/pending support documentation.
  • Minimum qualifications include a bachelor's degree, 3+ years supporting pre-award grant activities, and fluency in Microsoft Office Suite.
  • Experience applying federal and sponsor regulations in higher education is required; MS or CRA certification preferred.
  • Salary range is $64,000 to $80,000, determined by qualifications and departmental considerations.
  • Position is a full-time, 12-month staff role within the College of Engineering department.

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