University of Kentucky
College Payroll Specialist Coordinator
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $47K - $78K
💻 Human Resources
🗓️ July 30th, 2025
Edtech.com's Summary
University of Kentucky is hiring a College Payroll Specialist Coordinator. This role manages all daily functions of the College Payroll Office, oversees payroll processes and reporting using SAP, leads visa processing for faculty and staff, and supervises payroll team staff while ensuring compliance with university and governmental policies.
Highlights
- Lead management of College Payroll Office operations and payroll process coordination.
- Develop and audit payroll reports using SAP and other internal tracking software.
- Serve as primary liaison for visa processing in collaboration with the International Center.
- Supervise payroll team, including hiring, coaching, performance evaluations, and corrective actions.
- Collaborate with Human Resources, business offices, and central campus units to ensure timely and accurate employee payments.
- Ensure adherence to University, federal, state policies, and procedures in payroll functions.
- Participate in organizational improvements, including ticketing and tracking systems and workflow enhancements.
- Required skills include strong leadership, problem resolution, and experience with SAP software.
- Qualifications include a Bachelor’s degree and four years of related experience.
- Compensation ranges from $47,278 to $78,000 per year with full-time, staff status.
College Payroll Specialist Coordinator Full Description
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College Payroll Specialist Coordinator
Posting Details
Posting Details
Job Title | College Payroll Specialist Coordinator
Requisition Number | RE51061
Working Title |
Department Name | 8T110:College of Social Work
Work Location | Lexington, KY
Grade Level | 45
Salary Range | $47,278-78,000/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BS
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | prolonged exposure to movements typical of desk work (typing/bending/sitting/twisting/screen-time); carrying/lifting/pushing lightweight objects.
Shift | Monday – Friday (8:00am – 5:00pm) with some evening and weekend work as needed.
Job Summary | Since 1938, CoSW has been a leader in social work. Our mission is clear: Through rigorous research, excellence in instruction, and steadfast service, the CoSW works to improve the human condition. Always, in all ways.
To assist in actualizing our mission, we seek candidates for the position of College Payroll Specialist Coordinator. The position’s job responsibilities are as follows:
College Payroll Administration and Management:Serve as the lead for all day-to-day functions of the College Payroll Office. Management of the College Payroll processes, including but not limited to, providing direction, training, guidance, and problem resolution relating to college and department issues. Work closely with other departments such as Human Resources, CoSW Business Office, and other payroll specialists to ensure payments to employees are made accurately and timely with the guidelines of the University, federal and state policies and procedures. As the responsible lead, establish a college tracking system to ensure all payroll requests are tracked, changes noted, and payments are made on time. Provide leadership in problem resolution in all day-to-day functions of the CoSW Payroll Office. Serve as the lead on reporting for all payroll functions of the college. Develop payroll reports in SAP and other internal tracking software to perform regular audits of information and ensure accuracy of data in SAP, including cost distribution. Develop reports for senior administrators on an as-needed basis. Serve as the lead on all postdoctoral appointments in the college. As the lead liaison with central offices across campus and CoSW’s Payroll Office, continue to foster a collegial relationship while maintaining the college’s commitment to excellence.
Management and Lead on Visas:Serve as the lead and college contact on visas and the appropriate processing of documentation and work closely with the International Center to process visas for faculty, visiting scholars and staff. As the lead on visa processing, serve as an advisor to department managers and other payroll specialists to effectively resolve visa-related issues and identify ways to prevent them in the future.
Supervision:Provide leadership and supervision of staff on the payroll team. Interview applicants for vacant positions and select the best candidates. Develop payroll staff through effective coaching and counseling. In conjunction with Human Resources, apply appropriate and consistent corrective action. On a routine basis, provide direct reports with performance and behavior related feedback. Complete performance evaluations on at least an annual basis. Foster communication through regular staff meetings. Ensure compliance with UK policies and procedures, state, federal and local regulations. Constantly monitor the work environment for opportunities for improvement and implement improvement initiatives.
Professional Standards, Customer Service and Compliance: Consistently live out the commitment to the College of Social Work’s mission. Look for ways to improve customer service to the faculty, staff, and students that we serve. Be a role model for excellent customer service for both internal and external constituents. Interpret and enforce university policies and procedures, rules and regulations, and consistency with best practices
Organizational Improvement:Participate in continuous improvement activities. Provide input for the ongoing improvement of a college-wide ticketing and tracking system to ensure the most effective and efficient means of tracking customer needs. Assist in identifying and changing processes and workflows for improvement. This includes tracking changes in cost distribution, and entering through CDEM.
Skills / Knowledge / Abilities |
Does this position have supervisory responsibilities? | Yes
Preferred Education/Experience |
Deadline to Apply | 08/12/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Requisition Number | RE51061
Working Title |
Department Name | 8T110:College of Social Work
Work Location | Lexington, KY
Grade Level | 45
Salary Range | $47,278-78,000/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BS
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | prolonged exposure to movements typical of desk work (typing/bending/sitting/twisting/screen-time); carrying/lifting/pushing lightweight objects.
Shift | Monday – Friday (8:00am – 5:00pm) with some evening and weekend work as needed.
Job Summary | Since 1938, CoSW has been a leader in social work. Our mission is clear: Through rigorous research, excellence in instruction, and steadfast service, the CoSW works to improve the human condition. Always, in all ways.
To assist in actualizing our mission, we seek candidates for the position of College Payroll Specialist Coordinator. The position’s job responsibilities are as follows:
College Payroll Administration and Management:Serve as the lead for all day-to-day functions of the College Payroll Office. Management of the College Payroll processes, including but not limited to, providing direction, training, guidance, and problem resolution relating to college and department issues. Work closely with other departments such as Human Resources, CoSW Business Office, and other payroll specialists to ensure payments to employees are made accurately and timely with the guidelines of the University, federal and state policies and procedures. As the responsible lead, establish a college tracking system to ensure all payroll requests are tracked, changes noted, and payments are made on time. Provide leadership in problem resolution in all day-to-day functions of the CoSW Payroll Office. Serve as the lead on reporting for all payroll functions of the college. Develop payroll reports in SAP and other internal tracking software to perform regular audits of information and ensure accuracy of data in SAP, including cost distribution. Develop reports for senior administrators on an as-needed basis. Serve as the lead on all postdoctoral appointments in the college. As the lead liaison with central offices across campus and CoSW’s Payroll Office, continue to foster a collegial relationship while maintaining the college’s commitment to excellence.
Management and Lead on Visas:Serve as the lead and college contact on visas and the appropriate processing of documentation and work closely with the International Center to process visas for faculty, visiting scholars and staff. As the lead on visa processing, serve as an advisor to department managers and other payroll specialists to effectively resolve visa-related issues and identify ways to prevent them in the future.
Supervision:Provide leadership and supervision of staff on the payroll team. Interview applicants for vacant positions and select the best candidates. Develop payroll staff through effective coaching and counseling. In conjunction with Human Resources, apply appropriate and consistent corrective action. On a routine basis, provide direct reports with performance and behavior related feedback. Complete performance evaluations on at least an annual basis. Foster communication through regular staff meetings. Ensure compliance with UK policies and procedures, state, federal and local regulations. Constantly monitor the work environment for opportunities for improvement and implement improvement initiatives.
Professional Standards, Customer Service and Compliance: Consistently live out the commitment to the College of Social Work’s mission. Look for ways to improve customer service to the faculty, staff, and students that we serve. Be a role model for excellent customer service for both internal and external constituents. Interpret and enforce university policies and procedures, rules and regulations, and consistency with best practices
Organizational Improvement:Participate in continuous improvement activities. Provide input for the ongoing improvement of a college-wide ticketing and tracking system to ensure the most effective and efficient means of tracking customer needs. Assist in identifying and changing processes and workflows for improvement. This includes tracking changes in cost distribution, and entering through CDEM.
Skills / Knowledge / Abilities |
Does this position have supervisory responsibilities? | Yes
Preferred Education/Experience |
Deadline to Apply | 08/12/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
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