University of Utah
Coordinator, Administrative Program
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $45K - $55K
💻 Other
🗓️ September 9th, 2025
Edtech.com's Summary
University of Utah is hiring a Coordinator, Administrative Program. The position involves providing essential administrative and operational support to residency and fellowship programs by managing recruitment, onboarding, and daily coordination to ensure program compliance with institutional and accreditation standards.
Highlights
- Supports daily operations and coordination of residency and fellowship programs.
- Assists in developing and implementing program goals and timelines.
- Participates in recruitment efforts including interview scheduling and applicant communication.
- Coordinates onboarding processes ensuring compliance with institutional requirements.
- Monitors program compliance with accreditation standards and policies.
- Maintains program records, databases, and trainee documentation.
- Prepares reports and summaries for leadership and accrediting bodies.
- Communicates with faculty, staff, and trainees about policies and schedules.
- Organizes meetings, orientations, and educational events.
- Requires bachelor’s degree or equivalent experience plus one year of related work experience, strong organizational and communication skills.
- Pay range is $45,000 to $55,000 annually for a full-time 40-hour work week.
Coordinator, Administrative Program Full Description
Coordinator, Administrative Program
Open Date | 09/05/2025
Requisition Number | PRN43054B
Job Title | Coordinator, Administrative Program
Working Title | Program Coordinator
Job Grade | D
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday 8am-5pm
VP Area | U of U Health - Academics
Department | 00877 - Radiology Clinical
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $45,000-$55,000
Close Date | 12/05/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Provides essential administrative and operational support to department residency and fellowship programs. This role assists with recruitment, onboarding, and day-to-day coordination to ensure smooth program delivery and compliance with institutional and accreditation standards.
Responsibilities
1. Supports daily operations of residency and fellowship programs and coordinates related activities.
2. Assists in developing and implementing program goals, objectives, and timelines.
3. Participates in recruitment efforts, including scheduling interviews and communicating with applicants.
4. Coordinates onboarding processes for new residents and fellows, ensuring compliance with institutional requirements.
5. Monitors program compliance with accreditation standards and institutional policies.
6. Maintains program records, databases, and documentation related to trainees and program activities.
7. Prepares reports and summaries for program leadership and accrediting bodies.
8. Communicates with faculty, staff, and trainees regarding program policies, schedules, and updates.
9. Organizes meetings, orientations, and educational events in collaboration with program leadership.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN43054B
Job Title | Coordinator, Administrative Program
Working Title | Program Coordinator
Job Grade | D
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday 8am-5pm
VP Area | U of U Health - Academics
Department | 00877 - Radiology Clinical
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $45,000-$55,000
Close Date | 12/05/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Provides essential administrative and operational support to department residency and fellowship programs. This role assists with recruitment, onboarding, and day-to-day coordination to ensure smooth program delivery and compliance with institutional and accreditation standards.
Responsibilities
1. Supports daily operations of residency and fellowship programs and coordinates related activities.
2. Assists in developing and implementing program goals, objectives, and timelines.
3. Participates in recruitment efforts, including scheduling interviews and communicating with applicants.
4. Coordinates onboarding processes for new residents and fellows, ensuring compliance with institutional requirements.
5. Monitors program compliance with accreditation standards and institutional policies.
6. Maintains program records, databases, and documentation related to trainees and program activities.
7. Prepares reports and summaries for program leadership and accrediting bodies.
8. Communicates with faculty, staff, and trainees regarding program policies, schedules, and updates.
9. Organizes meetings, orientations, and educational events in collaboration with program leadership.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?
- Yes
- No
- * How many years of directly related work experience do you have?
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 5 years
- 5 years or more, but less than 8 years
- 8 years or more
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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