Coordinator for Communications and Administration (CCA)

Position Summary:       | The Coordinator for Communications and Administration (CCA) supports the Wurzweiler School of Social Work (WSSW) through essential communications, marketing, and administrative functions. Primary responsibilities include assisting with content creation, outreach, website updates, and continuing education communications. The CCA also supports HR onboarding, academic scheduling, event coordination, and daily school operations. Reporting to the Executive Director of Administration and Instructor, MSW Program, the CCA’s role enhances the School’s communications presence while supporting operational efficiency across multiple programs, faculty, staff, and students.

Position Responsibilities: | Communications Support
Marketing and OutreachAssist the Online Education and Communication Specialist (OECS) with creating and publishing content for the WSSW Newsletter, blog, and social media, including event summaries and student features.Coordinate with the OECS to conduct outreach with students, faculty, staff, and external partners to collect content for WSSW communications and outreach initiatives.Compile and post social work employment opportunities and relevant job fairs under the direction of the EDA.Coordinate with EDA and OECS for website review and updates as needed.Continuing Education (CE) EventsAssist the CE program director with initial setup events, including submitting financial approval formsSupport CE online events, including Zoom setup, breakout room monitoring, and audience support.Manage inquiries from the WSSWCES and WSSWEvents mailboxes and provide Zoom links and event updates.Prepare CE certificate lists and assist with registration and attendance tracking.Assist with in-person events registration and sign-in for events, compile and arrange gift bags/swag, and provide day-of-event logistics support.Professional CE - Post CASAC Certification ProgramMarket and outreach to potential sites to market the Post CASAC program and track sitesCommunicate with potential students via emailAssist with student applications for Post CASAC in CanvasProactively reach out to students to send welcome emails and program requirementsTroubleshoot with potential and current post-graduate and post-MSW studentsSend classes and rates to potential studentsAssist with setting up students in CanvasMaintain and organize files, including invoices and acceptance letters, and update tracking sheetsOrganize and send files to 1199 for the CPT scholarshipCoordinate with internal departments, including the EDA and the Director of the CASAC Program
Administration SupportHuman Resources and Academic Program Support
Assist with and oversee onboarding of student hires.Track and follow up on onboarding status of all new hires to ensure timely completion of HR requirements.Prepare EPAFs and draft appointment letters for review by the EDA.Distribute approved appointment letters and track for returned signatures.Upload current and past signed appointment letters to BDMS for electronic recordkeeping.Assist with updating course schedules on spreadsheets and the school website.Create and maintain a contact list of assigned teaching faculty for all programs each semester.Maintain and update internal faculty and staff email listservs.Assist with updates and changes in scheduling or HR processes as assigned by the EDA
Academic Operations AssistanceProvide support for academic and student operations, including graduation logistics, student compliance tracking, and special projects as needed.Support graduation activities, including inquiries, attire, and ticket distribution, and event assistanceAssist with maintaining inventories of event materials and swag supplies for student programs and outreach activitiesAssist with student ID card inquiries, mailing, and other administrative tasks that support academic operationsAssist with reconciling P-Card chargesAssist with vendor/speaker payments, purchasing orders, reimbursements, and travel arrangementsOther duties as assigned.
Experience & Educational Background: | Bachelor’s degree required, Master’s degree in marketing, business administration, communications, or a related field preferred2–3 years of administrative, academic, or communications support experience in higher education or a comparable office environment
Skills & Competencies: | Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Ability to learn and navigate university systems (Banner, Canvas, Salesforce Marketing Cloud).Experience managing email inboxes, tracking spreadsheets, and preparing reports.Comfortable assisting with website updates and social media posting.Ability to collaborate effectively with faculty, staff, students, and external partners.Professional demeanor, reliability, and must maintain confidentiality
Salary Range: | $35.16 – $36.44 per hour

About Us:        
Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community—students, faculty, staff, alumni, and friends—are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity:            
Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.