The University of Texas at Arlington is hiring a Coordinator for Grants, Finance, and Operations. This role involves proactively engaging with the Libraries' Principal Investigators to identify funding opportunities for library initiatives and supporting the Libraries Director of Organizational Operations with budgeting, accounting, telecom, documentation, workflow, and training activities.
Highlights
Engage with libraries staff and principal investigators to support grant seeking and financial compliance.
Manage budget reviews, financial reporting, forecasting, and liaison with accounting and grants offices.
Create and maintain documentation for workflows and lead training on budgeting, purchasing, and grant compliance.
Coordinate telecom needs and perform departmental security and compliance audits.
Process vouchers, journal entries, purchase orders, and maintain the libraries' PO database.
Serve as final reviewer for travel and non-travel expense reports and handle cash/check deposits.
Required software knowledge includes PeopleSoft, Mazevo event management, UT Share, eMav Shop, Concur, Microsoft Office (Word, Excel, Outlook, Teams, OneDrive/SharePoint).
Minimum qualifications: Bachelor's degree in business administration, finance, or related field; at least 2 years of relevant experience; 3 years supervisory experience.
Salary up to $54,000 based on qualifications and experience.
Supports the university’s library department and works closely with libraries principal investigators, finance, and grants offices.
Coordinator for Grants, Finance, and Operations Full Description
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Position Information
Posting Number | S06653P Position Title | Coordinator for Grants, Finance, and Operations Department | Library Location | Arlington Position Status | Full-time Work Schedule | Monday – Friday; 8:00am – 5:00pm. Flexibility to adjust start and end times based on university needs. This role may require non-traditional hours, including nights, weekends, and holidays, based on university needs. Travel and overnight stays may be necessary for professional development, conferences, and training. Salary | Salary is commensurate based on qualifications and relevant experience up to $54,000. Pay Basis | Monthly Job Summary | The Coordinator for Grants, Finance, and Operations proactively engages with Libraries’ Principle Investigators to identify strategic opportunities to fund library initiatives while providing stewardship to government granting agencies. Serves as the assistant to the Libraries Director of Organizational Operations to support the libraries budgetary and accounting, telecom, documentation, workflow, and training efforts. Essential Duties and Responsibilities | Engages with departmental and cross-functional teams within the Libraries to support their skill development in grant seeking. Works closely with the Libraries Principal Investigators (PI), Grants and Contracts, and Grant Accounting to ensure compliance with grant accounting requirements by maintaining accurate records and identifying and resolving discrepancies in purchase orders, vouchers, and project accounts. Provide blue sheet budget reviews prior to project submission, regular project budget reports and communicate updates. Works closely with Libraries Directors and Executive team, to perform past spending analysis; future forecasting; budgeting; financial reporting; works with UTA online financial systems; preparing income and expense projections; and regularly communicating budget updates. Creates and updates documentation for departmental workflows, processes, and training. Leads training for Libraries’ personnel related to budgeting, purchasing, and grant and contracts requirements. Coordinates libraries telecom needs. Performs departmental security and compliance audits for budget and accounting process, CS Gold patron groups, keys, telecom, etc. Prepares and enters vouchers and journal entries in UT Share. Liaisons with accounting, disbursement, grants and contracts, and business office. Creates requisitions for purchase orders, including eMav Shop. Maintains Libraries PO database. Libraries liaison and final reviewer for Concur travel and non-travel expenses, and Procard expense reports Make cash and check deposits. Performs other duties as assigned. Minimum Qualifications | Bachelor’s degree in business administration, finance or related degree. Two (2) years of experience in administration, accounting or other related areas or six (6) years of an equivalent combination of education and experience in a similar role. Three (3) years in a supervisory role. Preferred Qualifications | Proficiency and experience with PeopleSoft and Mazevo events management system. Experience in accounting and with creating documentation. Knowledge, Skills and Abilities | Project planning and management skills, involving designing, leading, and completing a project within its intended scope and timeline. Strong ability to comprehend user needs, requirements, and requests to identify priorities, escalating urgent or conflicting requests appropriately. Excellent communication and interpersonal skills with the ability to interact professionally with individuals at all levels of the organization. Ability to work collegially and collaboratively in a team-based environment, even in potentially conflicting situations. Strong organizational and time management skills with the ability to prioritize and manage multiple tasks effectively. Knowledge of budgeting and financial analysis. Proficiency with Microsoft Office products: Word, Excel, Outlook, Teams, OneDrive/SharePoint, and other common office software. Other Requirements | Workplace and Eligibility Conditions | Benefits Eligible | Yes Benefits at UTA | We are proud to offer a comprehensive benefits package to all our employees at the University. https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https://resources.uta.edu/hr/services/records/compensation-tools.php CBC Requirement | It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks. EEO Statement | It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy. University Information | The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.
UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.
This is an exciting time to join UTA and contribute to its bold vision for the future. ADA Accommodations | The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies | 1 Open Until Filled | Minimum Number of References Required | 3 Maximum Number of References Accepted | 3 Special Instructions to Applicants | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
* What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
* How many years of progressively responsible experience do you have working in finance or accounting?
1 to 2 years
2 to 3 years
3 to 4 years
5 years or more
* How many years of supervisory experience do you have?
None/less than 1 year
1 to 2 years
3 to 4 years
5 years or more
* Please indicate whether you have completed any UTA Leadership Development programs.
Aspiring Leaders Program
MavsSupervisor Success Program
MavsManager Foundations Program
Leading People Credential (completion grants supervisory experience credit for internal entry-level supervisory roles)
None of the above
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
OFFICE OF TALENT, CULTURE AND ENGAGEMENT J.D. Wetsel Service Center 1225 W. Mitchell Road Arlington, TX 76019
