Coordinator I, Special Programs

Coordinator I, Special Programs

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

 Position Information 

Posting Number  | S06608P
Position Title  | Coordinator I, Special Programs
Department  | Recruiting
Location  | Arlington
Position Status  | Full-time
Work Schedule  | Monday – Friday; 8:00am – 5:00pmCommitment on some weekend events.
Salary  | Salary is commensurate based on qualifications and relevant experience.
Pay Basis  | Bi-weekly
Job Summary  | The Coordinator I, Special Programs coordinates planning and implementation of campus tours and recruitment events (both on and off-campus) for prospective undergraduate and graduate students and families, school and community groups, VIP guests, high school counselors, community college advisors, and others. Tours include, but are not limited to: regular daily campus tours, special tours (transfer, twilight, faculty/staff, etc.), self-guided tours, virtual tours, and tours provided as part of event programming. Provide training, guidance, and leadership for part-time student tour guides. Support daily operations for the Dan Dipert University Welcome Center. Collaborate with staff across the division and the University in order to reach University enrollment goals.
The annual salary for this position ranges from $42,800 to $47,000. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.

Essential Duties and Responsibilities  | Develop, plan, and implement all stages of campus visits for school and community groups – identify space, maintain calendars and agendas, schedule staff, run reports, develop presentations, communicate with stakeholders, etc. Coordinate off-campus recruitment events for prospective FTIC and Transfer students. Manage on-campus recruitment events for prospective Graduate students. Oversee campus tours and visit opportunities for special populations and programs – Ticket to Transfer, Grad Tours, Twilight Tours, Faculty/Staff Tours, VIP guests, etc. Coordinate educational events for high school counselors and community college advisors. Manage UTA internship rotation in Arlington ISD’s Richard Greene Scholar program internship Assist with hiring and supervision of 30-40 DDUWC part-time student workers. Evaluate performance based on mutually established objectives. Manage technology associated with DDUWC and campus visits – Guidebook self-guided tour and event agenda app, BrightSign digital signage, Concept 3D virtual tour, Slate CRM. Ensure that DDUWC operations run smoothly – daily campus tour schedule, supplies and materials, Slate CRM, maintenance/housekeeping, etc. Serve as Saturday supervisor-on-duty at DDUWC at least once a month. Monitor and evaluate events to further improve the success of future programming. Maintain database of annual programs and budgets. Serve as a liaison between DDUWC and the Admissions office, other campus departments, and university divisions. Work collaboratively with all to implement relevant programming for prospective students and families. Maintain knowledge of campus visit industry standards and best practices. Maintain consistency with university branding by working with Enrollment Management. Marketing and product vendors. Perform other duties as assigned.

Minimum Qualifications  | Bachelor’s degree. One (1) year of experience in higher education and/or event planning. Broad knowledge and experience of college admissions, recruitment, communications, and university policies/processes, or an equivalent mix of education and relevant experience in similar role.
Preferred Qualifications  | Two (2) or more years of experience planning, coordinating, and implementing events and/or campus visits in a higher education setting. Experience in college admissions, enrollment management, academic affairs, or student affairs. Experience advising student groups and/or supervising student workers.
Knowledge, Skills and Abilities  | Excellent communication and customer service skills, in particular speaking in front of large groups and writing skills. MS Office suite. Ability to work unsupervised. Ability to prioritize workload and meet deadlines. Ability to use of standard office equipment.

Other Requirements  |
Workplace and Eligibility Conditions   
Benefits Eligible  | Yes
Benefits at UTA  | We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
CBC Requirement  | It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.
EEO Statement  | It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information  | The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations  | The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

 Posting Detail Information 

Number of Vacancies  | 1
Open Until Filled  |
Minimum Number of References Required  | 3
Maximum Number of References Accepted  | 3
Special Instructions to Applicants  | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

OFFICE OF TALENT, CULTURE AND ENGAGEMENT
J.D. Wetsel Service Center
1225 W. Mitchell Road
Arlington, TX 76019