Northern Virginia Community College
Coordinator of Enrollment Management and Scheduling
🇺🇸
Prince William, VA
🕑
Full-Time
💰
$75K - $85K
💻
Enrollment
🗓️
March 26th, 2026
Edtech.com's Summary
Northern VA Community College is hiring a Coordinator of Enrollment Management and Scheduling. The role involves creating, implementing, and evaluating strategic enrollment management plans and schedules, coordinating with campus leadership and faculty, managing class schedules in the Student Information System, and leading special projects to support student goal attainment.
Highlights
- Coordinate strategic enrollment management and scheduling activities, including analyzing trends and developing course offerings
- Serve as campus super-user of scheduling analytics software (Ad Astra) and oversee schedule integrity in SIS
- Collaborate with Provost, Deans, Student Services, and others to set and evaluate enrollment goals
- Develop and promote program/course communication to students, schools, and communities
- Support planning of professional development and campus events
- Review and analyze enrollment data to inform decisions and recommend improvements
- Supervise support personnel and manage assigned unit’s budget
- Required skills include data analysis, MS Excel proficiency, effective communication, and ability to work both independently and collaboratively
- Minimum qualifications include some experience with data analysis, report preparation, supervision, and presentations
- Compensation range: $75,000 - $85,000 annually
- Some travel between campuses is required
Coordinator of Enrollment Management and Scheduling Full Description
Coordinator of Enrollment Management and Scheduling
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Coordinator of Enrollment Management and Scheduling
Role Title | Education Support Spec III
Role Code | 29144-FP
FLSA | Exempt
Pay Band | 04
Position Number | 28000919
Agency | Northern VA Community College
Division | NV280-Provost Manassas
Work Location | Prince William - 153
Hiring Range | $75,000 - $85,000
Emergency/Essential Personnel | No
EEO Category | 5-Paraprofessionals
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Typically Monday-Friday 8:30am-5:00pm.
Sensitive Position | No
Job Description | General Description:
The purpose of the Coordinator of Enrollment Management and Scheduling position is to create, implement, evaluate, and promote strategic enrollment management planning and practices leading to student goal attainment. The Coordinator works collaboratively with campus and college partners on goal setting/planning, strategic scheduling (analysis of enrollment trends, schedule development, classroom assignments), faculty engagement, internal logistics of processes and the furthering of campus engagement with the community. The responsibilities will also include leading and supporting special projects.
Duties and Tasks:
The Coordinator of Enrollment Management and Scheduling: Assists the Provost and Deans in implementing and executing adoption of VCCS and NOVA policies and procedures at the campus level. Works in tandem with the Campus Provosts (including IET and Pathway Councils), Divisions Deans, Associate Deans, Student Services and others to establish, implement and evaluate strategic enrollment management goals, plans, and strategies. Coordinates campus enrollment management strategies and academic classrooms space utilization, including setting enrollment targets, outreach, developing a draft of course offerings for each semester with number of sections and class sizes, etc. Oversees campus class schedule entry into SIS • Participates in campus keep/cancel deliberations Serves as the campus super-user of the College’s scheduling analytics software (Ad Astra) Coordinates the campus scheduling process and oversees the integrity of the schedule entered in the Student Information System (SIS) Provides support to Division Deans and Associate Deans in developing a student responsive class schedule including current and future modalities Develops and promotes effective communications and promotion of program/course offerings to students, prospective students, schools, and communities Supports the Campus Provost and Division Deans to implement programs and course offerings to meet and guide student demand Provides leadership for engaging campus/college stakeholders to increase awareness of campus enrollment trends, initiatives, etc., and implement community engagement initiatives. Assists in planning and coordinating professional development and training opportunities for faculty and staff and/or campus events Serves on the Schedulers of Classes Workgroup, the Strategic Scheduling Team, and the Enrollment Management and Analysis Subcommittee and shares knowledge with Deans and Associate Deans Reviews and analyzes data to inform decision-making, assesses effectiveness of enrollment management practices and recommends changes Oversees and coordinates special projects as assigned by the Provost Prepares reports of enrollment progress and opportunities Creates, monitors and maintains budget for assigned unit Supervises support personnel Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Required KSAs: Knowledge of enrollment management, including class scheduling and space utilization Skilled in MS Office, in particular Excel Written and oral communication skills Ability to interpret data and make data-driven recommendations Ability to work as a team member as well as independently Ability to adapt to changing situations and manage one’s time
Minimum Work Requirements/Qualifications:Some experience with data analysis and making recommendations based on data. Some experience in preparing reports. Some experience supervising others Some experience making presentations
Additional Considerations | Additional Considerations: Significant experience with data analysis and making recommendations based on data. Significant experience in preparing reports. Some experience in Higher Education. Some experience with enrollment management including class scheduling and efficient space utilization. Some experience with Student Information Systems. Some experience with scheduling software. Some experience with predictive modeling. Some experience in project management (e.g. setting timelines, coordinating with others to meet deadlines). Some experience leading groups/teams.
Operation of a State Vehicle | No
Supervises Employees | Yes
Required Travel | some travel between campuses
Role Title | Education Support Spec III
Role Code | 29144-FP
FLSA | Exempt
Pay Band | 04
Position Number | 28000919
Agency | Northern VA Community College
Division | NV280-Provost Manassas
Work Location | Prince William - 153
Hiring Range | $75,000 - $85,000
Emergency/Essential Personnel | No
EEO Category | 5-Paraprofessionals
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Typically Monday-Friday 8:30am-5:00pm.
Sensitive Position | No
Job Description | General Description:
The purpose of the Coordinator of Enrollment Management and Scheduling position is to create, implement, evaluate, and promote strategic enrollment management planning and practices leading to student goal attainment. The Coordinator works collaboratively with campus and college partners on goal setting/planning, strategic scheduling (analysis of enrollment trends, schedule development, classroom assignments), faculty engagement, internal logistics of processes and the furthering of campus engagement with the community. The responsibilities will also include leading and supporting special projects.
Duties and Tasks:
The Coordinator of Enrollment Management and Scheduling: Assists the Provost and Deans in implementing and executing adoption of VCCS and NOVA policies and procedures at the campus level. Works in tandem with the Campus Provosts (including IET and Pathway Councils), Divisions Deans, Associate Deans, Student Services and others to establish, implement and evaluate strategic enrollment management goals, plans, and strategies. Coordinates campus enrollment management strategies and academic classrooms space utilization, including setting enrollment targets, outreach, developing a draft of course offerings for each semester with number of sections and class sizes, etc. Oversees campus class schedule entry into SIS • Participates in campus keep/cancel deliberations Serves as the campus super-user of the College’s scheduling analytics software (Ad Astra) Coordinates the campus scheduling process and oversees the integrity of the schedule entered in the Student Information System (SIS) Provides support to Division Deans and Associate Deans in developing a student responsive class schedule including current and future modalities Develops and promotes effective communications and promotion of program/course offerings to students, prospective students, schools, and communities Supports the Campus Provost and Division Deans to implement programs and course offerings to meet and guide student demand Provides leadership for engaging campus/college stakeholders to increase awareness of campus enrollment trends, initiatives, etc., and implement community engagement initiatives. Assists in planning and coordinating professional development and training opportunities for faculty and staff and/or campus events Serves on the Schedulers of Classes Workgroup, the Strategic Scheduling Team, and the Enrollment Management and Analysis Subcommittee and shares knowledge with Deans and Associate Deans Reviews and analyzes data to inform decision-making, assesses effectiveness of enrollment management practices and recommends changes Oversees and coordinates special projects as assigned by the Provost Prepares reports of enrollment progress and opportunities Creates, monitors and maintains budget for assigned unit Supervises support personnel Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Required KSAs: Knowledge of enrollment management, including class scheduling and space utilization Skilled in MS Office, in particular Excel Written and oral communication skills Ability to interpret data and make data-driven recommendations Ability to work as a team member as well as independently Ability to adapt to changing situations and manage one’s time
Minimum Work Requirements/Qualifications:Some experience with data analysis and making recommendations based on data. Some experience in preparing reports. Some experience supervising others Some experience making presentations
Additional Considerations | Additional Considerations: Significant experience with data analysis and making recommendations based on data. Significant experience in preparing reports. Some experience in Higher Education. Some experience with enrollment management including class scheduling and efficient space utilization. Some experience with Student Information Systems. Some experience with scheduling software. Some experience with predictive modeling. Some experience in project management (e.g. setting timelines, coordinating with others to meet deadlines). Some experience leading groups/teams.
Operation of a State Vehicle | No
Supervises Employees | Yes
Required Travel | some travel between campuses
Posting Detail Information
Posting Number | CLS_4371P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 03/25/2026
Job Close Date | 03/30/2026
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/94721
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 03/25/2026
Job Close Date | 03/30/2026
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/94721
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have experience with data analysis and making recommendations based on data?
- Yes
- No
- * Do you have experience preparing reports?
- Yes
- No
- * Do you have experience supervising others?
- Yes
- No
- * Do you have experience making presentations?
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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