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Columbia University
Coordinator, Trainee Success & Community (VIBRE, VP&S)
Higher Ed
Research
Curriculum
Edtech.com's Summary
Columbia University is hiring a Coordinator, Trainee Success & Community (VIBRE, VP&S). The role supports PhD students at the Vagelos Institute for Biomedical Research Education (VIBRE) in Columbia's Vagelos College of Physicians and Surgeons, guiding them from recruitment through graduation as their program-level point of contact. The coordinator also plans trainee events and workshops and keeps administrative operations and records running for the biomedical degree programs.
Highlights
- Serve as the program-level point of contact for current and prospective biomedical PhD students, answering questions about curriculum, courses, lab rotations, and examinations.
- Guide students from recruitment to graduation on admission requirements, degree requirements, campus policies, services, and funding opportunities, working with interdisciplinary teams across Columbia.
- Plan and run trainee events, workshops, and program sessions, including preparing materials and presenters and coordinating logistics with leaders, alumni, and affiliates.
- Support program operations by scheduling meetings, taking notes, and entering accurate, timely data in systems such as the Trainee Management Database.
- Assist with communication plans, including designing website content and supporting materials for programs.
- Gather and prepare data for teaching and assessment tools, and provide basic teaching and curriculum development support to faculty and staff.
- Help train and onboard members of the biomedical research training programs while ensuring compliance with external regulations and VP&S, GSAS, and department policies.
- Bachelor's degree or a combination of education and experience, with excellent written and verbal communication and working knowledge of Outlook, Excel, and Word; familiarity with Columbia research or education systems is a plus.
- Salary range of $67,000 to $72,000 for a full-time, 35-hour-per-week regular Officer of Administration position.
Coordinator, Trainee Success & Community (VIBRE, VP&S) Full Description
Hiring Department: P&S Vice Dean For Research
Location: Columbia University Medical Center
Job Type: Officer of Administration (Regular), Full Time, Grade 103
Hours Per Week: 35
Salary Range: $67,000 - $72,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Vagelos Institute for Biomedical Research Education (VIBRE) in the Vagelos College of Physicians and Surgeons (VP&S) is home to PhD students pursuing the most creative, potentially disruptive ideas in biomedical science and spurs the training of more physician-scientists. As part of the Office for Research (OFR), the VIBRE is responsible for fostering an optimal academic research environment to cultivate the growth of scientists who have a sustained commitment to solving longstanding medical problems
The VIBRE functions across departments, centers, and institutes to foster interdisciplinary research training for biomedical PhD students. The Trainee Success & Community Coordinator will work with internal stakeholders and external partners to guide and support students throughout their research training activities as well as foster a nurturing educational environment.
The ideal incumbent has an understanding of trainee learning solutions and experience successfully guiding students through a program curriculum.
Responsibilities
- Responsible for supporting administrative and program operations for the biomedical degree programs.
- Coordinates related events, special projects, and student activities, including informational sessions, interviews, and events.
- Works closely with interdisciplinary teams across Columbia to continually guide students from recruitment to graduation, including admission requirements, degree requirements, campus policies/procedures, campus services, and funding opportunities.
- Primary point of contact at the program-level for current and prospective students.
- Gathers reviews of effectiveness and stakeholder satisfaction and ensures adequate support, especially during peak periods.
- Supports learning success of students by coordinating development, delivery, and ongoing evaluation of programs via key activities, including but not limited to gathering and preparing data for teaching and assessment tools.
- Works closely with interdisciplinary teams across Columbia to deliver research and academic experiences for students. Provides basic teaching and curriculum development support to faculty and staff.
- Plans and executes trainee events and program sessions, including creating materials and preparing presenters.
- Assists with execution of communication plans, including designing website content and preparing supporting materials for programs.
- Assists in scheduling meetings, preparing materials, note taking, and other administrative tasks.
- Works with interdisciplinary teams, leaders, alumni, students and affiliates to plan logistics for special events, workshops, and informative sessions.
- Responsible for accurate and timely data entry in systems, including the Trainee Management Database.
- Serves as a liaison for workshops, recruitment events, and educational sessions on career services, admissions. Includes but is not limited to preparing materials, planning communications, and coordinating schedules.
- Serves as a liaison for divisional projects related to the education and research mission.
- Perform other duties as assigned.
People
- Cultivates stakeholder relationships, often triages initial requests, and serves as liaison for program related activities, such as questions related to the curriculum, courses, lab rotations, or examinations.
- Helps train and onboard members of the Biomedical Research training programs.
Compliance
- Ensures compliance with external regulations as well as VP&S, GSAS, and Department policies.
Minimum Qualifications
- Bachelor's Degree or combination of education and experience.
- Excellent communication (both verbal and written) and interpersonal skills required.
- Working knowledge of Microsoft Office applications (i.e., Outlook, Excel, and Word)
- Excellent interpersonal, written/oral communication, and organizational skills are required.
Preferred Qualifications
- Familiarity with Columbia University Research or Education systems and protocols is a strong plus.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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