Curriculum Project Manager

Curriculum Project Manager

• Build and maintain integrated project plans for curriculum initiatives across requirements, architecture, prototype, production, QA, implementation/evidence, and continuous improvement.
• Partner with the product’s project manager to translate approved product priorities into clear curriculum workstreams, including curriculum specific scopes, milestones, deliverables, owners, dependencies, decision points, readiness criteria, and target dates.
• Collaborate with the product’s project manager to plan and facilitate project kickoffs, lead curriculum-focused kickoffs and working sessions that clarify what must be decided, developed, reviewed, approved, and handed off at each stage of the project development process.
• Ensure work does not move prematurely into large-scale production before required architecture, gold-standard prototypes, specifications, templates, and acceptance criteria are sufficiently defined.
• Maintain visibility across multiple concurrent curriculum initiatives and identify conflicts, sequencing issues, and downstream impacts early.

• Develop and maintain production schedules across internal curriculum teams, editors, Learning Experience Design, Creative Studio, working with Product/Engineering dependencies, and approved external production partners.
• Coordinate workload and capacity information with the Executive Director and curriculum leaders to support realistic commitments and resource decisions.
• Track planned versus actual progress, cycle time, milestone completion, and production throughput and surface emerging capacity constraints.
• Support scenario planning when priorities, timelines, staffing, or scope change and make tradeoffs and impacts visible to decision-makers.
• Coordinate production waves so internal experts can focus on architecture, prototypes, calibration, and high-value quality decisions rather than avoidable administrative follow-up.

• Operationalize external production plans after academic leaders have established the architecture, prototypes, specifications, templates, and acceptance criteria required for successful execution.
• Coordinate onboarding, schedules, deliverables, handoffs, dependencies, documentation, feedback cycles, and acceptance workflows for approved external production partners.
• Ensure external partners receive the correct and current source materials, specifications, templates, prototypes, rubrics, and supporting documentation before work begins.
• Track partner progress, first-pass acceptance, revision cycles, recurring issues, and schedule or capacity risks and escalate patterns to the appropriate academic or operational owner.
• Maintain clear boundaries between project/vendor coordination and academic quality decisions: external work is assessed by the designated academic reviewers against established criteria.

• Coordinate readiness checkpoints across the Curriculum Lifecycle and verify that required inputs, decisions, documentation, and approvals are complete before work advances.
• Maintain visibility into solution-specific acceptance criteria and ensure reviewers and production teams are working from the approved criteria and current versions.
• Coordinate with product’s project manager to ensure academic QA, editorial, product, technical, accessibility, and publishing handoffs without assuming ownership of the specialized quality decisions performed by those functions.
• Track defects, revisions, unresolved decisions, and rework patterns and help identify where workflow, specifications, timing, or handoffs may be contributing to recurring problems.
• Ensure final release and implementation handoffs are documented, complete, and visible to the teams responsible for launch, professional learning, customer implementation, and evidence collection.

• Serve as the central coordination point for assigned curriculum initiatives, ensuring stakeholders understand commitments, dependencies, decisions, and next steps.
• Facilitate project meetings, milestone reviews, readiness reviews, and working sessions with clear agendas, decisions, owners, and follow-through.
• Maintain decision logs, action items, risk registers, dependency trackers, and other project artifacts needed for reliable execution.
• Surface unresolved academic, product, technical, resource, or scope decisions to the correct owner rather than allowing ambiguity to become downstream rework.
• Coordinate cross-functional handoffs among Curriculum & Learning, Product Management and Operations, Engineering, Assessment & Learning Analytics, Creative Studio, Professional Learning, Customer Success, and other partners.

• Identify schedule, scope, dependency, resource, quality, and external-partner risks early and maintain clear mitigation and contingency plans.
• Use an explicit change process when new requests or late additions affect committed scope, capacity, budget, sequencing, or release timing.
• Make the impact of proposed changes visible before commitments are made, including what must move, stop, shrink, or receive additional resources.
• Support project-level budget, contractor, and production-cost tracking in partnership with the Executive Director and appropriate business owners.
• Escalate issues based on defined decision rights and material impact rather than relying on informal or last-minute intervention.

• Maintain accurate project dashboards and status reporting that show progress, milestone health, dependencies, risks, decisions, capacity concerns, and upcoming gates.
• Provide concise, decision-oriented updates to the Executive Director and other leaders, distinguishing information from issues that require action or escalation.
•  Track operational measures such as on-time milestone completion, cycle time, first-pass acceptance, revision burden, external-partner performance, and readiness-gate adherence.
• Use project data to improve forecasting accuracy, identify bottlenecks, and strengthen future planning.
• Ensure project documentation is current, organized, accessible, and sufficiently clear for teams to work from a shared source of truth.

• Identify recurring workflow friction, unnecessary handoffs, duplicated effort, unclear ownership, or avoidable rework and recommend improvements to the Curriculum Lifecycle.
• Develop and maintain practical project-management templates, checklists, dashboards, workflows, and standard operating practices that improve consistency without adding unnecessary bureaucracy.
• Use approved AI and automation tools to improve project planning, status synthesis, risk identification, documentation, workflow administration, and reporting while maintaining appropriate human review and data protections.
• Partner with curriculum leaders to ensure operational systems support—rather than replace—academic judgment, design ownership, and rigorous quality review.
• Help build a culture of early alignment, clear commitments, disciplined change management, and continuous improvement.

• Bachelor’s degree in Project Management, Business, Education, Operations, Publishing, Communications, or a related field.
• Four or more years of project management or production-management experience, preferably in K–12 curriculum, educational publishing, edtech, instructional materials, or another complex content-development environment.
• Demonstrated experience managing multiple concurrent projects with interdependent timelines, stakeholders, deliverables, and review cycles.
• Strong proficiency with project-management systems and tools and the ability to create clear project plans, dashboards, trackers, decision logs, and executive status reporting.
• Experience coordinating cross-functional teams and holding stakeholders accountable to agreed commitments while maintaining strong working relationships.
• Strong understanding of scope, schedule, dependency, risk, change, resource, and workflow management.
• Exceptional organization, attention to detail, written communication, facilitation, follow-through, and ability to create clarity in fast-moving or ambiguous environments.
• Ability to understand curriculum-development workflows well enough to coordinate them effectively while respecting academic decision rights and role boundaries.
• Demonstrated ability to use approved AI and automation tools responsibly to improve project-management efficiency, analysis, documentation, and reporting.

• Experience managing K–12 curriculum development, digital learning, assessment, educational publishing, or large-scale instructional-materials production.
• Experience coordinating external content-development partners, contractors, or distributed production teams.
• Experience with structured curriculum-development lifecycles, quality gates, acceptance criteria, editorial/QA workflows, or product-development processes.
• Project management certification such as PMP, CAPM, or comparable training.
• Experience with tools such as Asana, Smartsheet, Monday.com, Jira, Airtable, or similar project and workflow platforms.
• Experience using operational metrics to improve forecasting, cycle time, production quality, capacity planning, or external-partner performance.

• Medical, dental, and vision insurance with multiple plan options
• Company-paid short-term disability, long-term disability, and life insurance
• 401(k) retirement plan
• Paid Time Off (PTO) program
• 10 paid holidays plus 1 floating holiday annually
• Wellness resources and support programs