Virginia Tech
Data Integrity Specialist
Edtech.com's Summary
Virginia Tech is hiring a Data Integrity Specialist. This role involves managing and maintaining accurate and timely constituent data to support fundraising, engagement, and prospect development efforts. The specialist improves data quality through hygiene initiatives, validates information, supports audits, and collaborates with Advancement teams to ensure adherence to data policies and best practices.
Highlights
- Maintain and update constituent records with accurate data entry and hygiene efforts following university standards.
- Validate constituent updates using baseline research and risk control practices.
- Resolve data duplicates, support audits, assist with data projects, and perform basic data analysis using Excel and database queries.
- Support data enrichment initiatives, including third-party data appends and testing of new database features.
- Collaborate with Prospect Research and Advancement teams to troubleshoot data issues and guide on data policy.
- Bachelor’s degree or equivalent experience required, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with relational databases and data maintenance in professional settings is necessary.
- Preferred experience includes familiarity with donor or CRM databases, data auditing, validation tools, and knowledge of data governance concepts.
- Salary range is $43,000 to $49,000 with eligibility for overtime and an expected 40+ hour work week.
- Must be able to manage confidential information discreetly and communicate effectively in a team environment.
Data Integrity Specialist Full Description
Job Description
As part of the Prospect Research & Data Integrity Team, the Data Integrity Specialist plays a vital role in supporting fundraising, engagement, and prospect development efforts through accurate, consistent, and timely data management. Clean, reliable data is essential to maintaining strong constituent relationships, ensuring meaningful engagement, and supporting strategic decision-making across Advancement.
The Specialist supports broader Advancement partners by executing data hygiene initiatives, validating constituent information, and ensuring adherence to established data standards. This role requires intellectual curiosity, strong attention to detail, and a commitment to accuracy. Reporting to the Director of Prospect Research, this position will be responsible for the following:
• Maintaining and updating constituent records through accurate data entry, data imports/changes, and ongoing data hygiene efforts aligned with university and Advancement standards.
• Processing constituent updates from Advancement colleagues and validating information through baseline research and established risk control practices.
• Improving data quality by resolving duplicates, supporting audits and data projects, updating documentation, and assisting with basic data analysis using tools such as Excel and database queries.
• Supporting data enrichment efforts, including third-party data appends, and helping test new or updated database features.
• Partnering with Prospect Research and other Advancement teams to troubleshoot data issues, understanding data structure and flow, and providing guidance on data policy and best practices.
• Contributing to maintaining data policy documentation and SOPs, identifying opportunities for process improvements, and assisting with cross-departmental projects as needed.
The Specialist supports broader Advancement partners by executing data hygiene initiatives, validating constituent information, and ensuring adherence to established data standards. This role requires intellectual curiosity, strong attention to detail, and a commitment to accuracy. Reporting to the Director of Prospect Research, this position will be responsible for the following:
• Maintaining and updating constituent records through accurate data entry, data imports/changes, and ongoing data hygiene efforts aligned with university and Advancement standards.
• Processing constituent updates from Advancement colleagues and validating information through baseline research and established risk control practices.
• Improving data quality by resolving duplicates, supporting audits and data projects, updating documentation, and assisting with basic data analysis using tools such as Excel and database queries.
• Supporting data enrichment efforts, including third-party data appends, and helping test new or updated database features.
• Partnering with Prospect Research and other Advancement teams to troubleshoot data issues, understanding data structure and flow, and providing guidance on data policy and best practices.
• Contributing to maintaining data policy documentation and SOPs, identifying opportunities for process improvements, and assisting with cross-departmental projects as needed.
Required Qualifications
• Bachelor’s degree in a related field or an equivalent combination of education, training, and/or experience.
• Experience performing data entry or data maintenance in a professional or administrative setting.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated ability to learn and apply relational database technologies to improve data quality and operational efficiency.
• Demonstrated accuracy, attention to detail, and ability to follow established procedures.
• Ability to handle confidential information with discretion and exercise sound judgment.
• Effective communication skills and the ability to work collaboratively in a diverse team environment.
• Ability to manage multiple tasks and meet deadlines while maintaining accuracy.
• Experience performing data entry or data maintenance in a professional or administrative setting.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated ability to learn and apply relational database technologies to improve data quality and operational efficiency.
• Demonstrated accuracy, attention to detail, and ability to follow established procedures.
• Ability to handle confidential information with discretion and exercise sound judgment.
• Effective communication skills and the ability to work collaboratively in a diverse team environment.
• Ability to manage multiple tasks and meet deadlines while maintaining accuracy.
Preferred Qualifications
• Experience working with database systems in environments requiring data updates, maintenance, auditing, or documentation.
• Familiarity with donor or customer relationship management databases, or other large administrative data systems.
• Experience identifying data inconsistencies or using tools to analyze or validate data.
• Understanding of basic data structures, database tables, or data governance concepts.
• Experience working with constituent, donor, or student information in higher education or nonprofit settings.
• Familiarity with donor or customer relationship management databases, or other large administrative data systems.
• Experience identifying data inconsistencies or using tools to analyze or validate data.
• Understanding of basic data structures, database tables, or data governance concepts.
• Experience working with constituent, donor, or student information in higher education or nonprofit settings.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$43,000 to $49,000
Hours per week
40+
Review Date
February 23rd, 2026
Additional Information
Unable to Sponsor Work Visas
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact (insert name) at (insert email address) during regular business hours at least 10 business days prior to the event.
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