University of Kentucky
Department Academic Administration Assoc
🇺🇸
Lexington, KY
🕑
Full-Time
💰
$18 - $28
per Hour
💻
Other
🗓️
July 23rd, 2026
Edtech.com's Summary
University of Kentucky is hiring a Department Academic Administration Associate. This role involves providing executive and operational support to faculty, students, and staff by managing the chair's calendar, coordinating meetings, planning events, and facilitating communication within the department. The associate also supports travel and expense processes, oversees documentation and reporting, and collaborates with marketing and administrative teams.
Highlights
- Manage the chair’s calendar and coordinate both in-person and virtual meetings.
- Prepare meeting materials, record minutes, and track action items.
- Coordinate logistics with college Special Events Coordinator, Business Center, and central MarComms and IT teams.
- Support travel arrangements and expense management processes.
- Serve as liaison with administrative and executive offices within the college.
- Collaborate with centralized marketing and communications teams to promote events and share program information.
- Perform data entry, reporting, and general administrative duties as needed.
- Required skills include proficiency in Microsoft Office Suite (PowerPoint, Word, Outlook), SAP Concur, and SAP Shopping Cart.
- Compensation ranges from $17.76 to $28.43 per hour.
- Minimum qualifications include an associate degree and four years of related experience; a bachelor’s degree is preferred.
Department Academic Administration Assoc Full Description
Department Academic Administration Assoc
Posting Details
Job Title | Department Academic Administration Assoc
Requisition Number | RE55181
Working Title |
Department Name | 8M600: Integrated Strategic Communication
Work Location | Lexington, KY
Grade Level | 42
Salary Range | $17.76-28.43/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | Sitting at workstation for long periods of time, occasional lifting, pushing or pulling of objects up to 25lbs.
Shift | Monday – Friday; 8:00 am – 5:00 pm (40 hours/week)
Job Summary
The College of Communication and Information’s Department of Integrated Strategic Communication is seeking a highly organized and proactive Department Academic Administration Associate to provide executive and operational support to faculty, students, and staff of the department. This position plays a key role in coordinating meetings, managing schedules, supporting special events and programs, and facilitating communication across the department with internal and external stakeholders.
The Department Academic Administration Associate will manage the chair’s calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This position will also coordinate logistics with the college Special Events Coordinator, CI Business Center, and centralized MarComms and IT teams for on-campus and off-campus meetings, events, and special programs, ensuring seamless planning and execution.
Additional responsibilities include supporting travel and expense management processes, coordinating documentation and reporting for the department, and serving as a liaison with administrative and executive offices across the college. The position will work closely with the centralized marketing and communications teams to promote events and share program information while providing data entry, reporting, and administrative support as needed.
The successful candidate will possess strong organizational, communication, and customer service skills, with the ability to manage multiple priorities and maintain a high level of professionalism. Attention to detail, sound judgment, and a collaborative approach are essential.
Skills / Knowledge / Abilities
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Bachelor’s degree preferred.
Deadline to Apply | 08/05/2026
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Requisition Number | RE55181
Working Title |
Department Name | 8M600: Integrated Strategic Communication
Work Location | Lexington, KY
Grade Level | 42
Salary Range | $17.76-28.43/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | Sitting at workstation for long periods of time, occasional lifting, pushing or pulling of objects up to 25lbs.
Shift | Monday – Friday; 8:00 am – 5:00 pm (40 hours/week)
Job Summary
The College of Communication and Information’s Department of Integrated Strategic Communication is seeking a highly organized and proactive Department Academic Administration Associate to provide executive and operational support to faculty, students, and staff of the department. This position plays a key role in coordinating meetings, managing schedules, supporting special events and programs, and facilitating communication across the department with internal and external stakeholders.
The Department Academic Administration Associate will manage the chair’s calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This position will also coordinate logistics with the college Special Events Coordinator, CI Business Center, and centralized MarComms and IT teams for on-campus and off-campus meetings, events, and special programs, ensuring seamless planning and execution.
Additional responsibilities include supporting travel and expense management processes, coordinating documentation and reporting for the department, and serving as a liaison with administrative and executive offices across the college. The position will work closely with the centralized marketing and communications teams to promote events and share program information while providing data entry, reporting, and administrative support as needed.
The successful candidate will possess strong organizational, communication, and customer service skills, with the ability to manage multiple priorities and maintain a high level of professionalism. Attention to detail, sound judgment, and a collaborative approach are essential.
Skills / Knowledge / Abilities
Does this position have supervisory responsibilities? | No
Preferred Education/Experience | Bachelor’s degree preferred.
Deadline to Apply | 08/05/2026
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have experience with customer service in an academic or other professional setting where it was necessary to deal with the public by phone and/or in-person?
- Yes
- No
- * Choose the answer that best describes your experience with the following: meeting scheduling, taking minutes, general office duties including copying/filing/distribution of documents, and providing superior customer service.
- None
- More than 0, up through 5 years
- More than 5 years, up through 10 years
- More than 10 years
- * Describe your ability to multitask and also how you cope with a fast-paced office environment.
(Open Ended Question) - * Please describe your past use of and proficiency working with Microsoft Office Suite, specifically PowerPoint, Word and Outlook, as well as SAP Concur and SAP Shopping Cart?
(Open Ended Question) - * Describe your paid employment experience creating networks and coordinating events.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
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