The University of Texas Rio Grande Valley
DEPARTMENT ADMINISTRATOR, SCHOOL OF MEDICINE
🇺🇸 Edinburg, TX
🕑 Full-Time
💰 TBD
💻 Other
🗓️ November 26th, 2025
IRB
Edtech.com's Summary
The University of Texas Rio Grande Valley is hiring a Department Administrator for the School of Medicine. This role entails managing the department’s financial affairs, including business development, and administering clinical, educational, and research programs in partnership with the department chair. The administrator sets goals, oversees finances, supports research compliance, and manages relationships with the university, affiliated hospitals, and external entities.
Highlights
- Plan and organize departmental financial affairs and business development.
- Manage clinical, educational, and research program administration.
- Prepare financial forecasts, monitor expenditures, and conduct financial analyses.
- Oversee grant management, research compliance, and reporting requirements.
- Collaborate with department chair to set goals and objectives.
- Manage staff including recruitment, training, and supervision.
- Bachelor’s degree in Business Administration or related field required; MBA preferred.
- Minimum five years of related experience with at least two years in a supervisory role.
- Experience in higher education or healthcare settings preferred.
- Salary commensurate with experience; full-time exempt position.
DEPARTMENT ADMINISTRATOR, SCHOOL OF MEDICINE Full Description
Office Location
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
The University of Texas Rio Grande Valley
1201 W. University Drive
Human Resources
MASS Building 2nd Floor
Edinburg, TX 78539
Edinburg: (956)665-2451
Brownsville: (956) 882-8205
Office hours:
Monday-Friday
8:00a.m. - 5:00p.m.
Staff Recruitment: careers@utrgv.edu
School of Medicine Recruitment: SOMCareers@utrgv.edu
Graduate Assistantships: assistantships@utrgv.edu
Faculty Recruitment:
College of Engineering & Computer Science: cecs@utrgv.edu
College of Engineering & Computer Science: cecs@utrgv.edu
Robert C. Vackar College of Business & Entrepreneurship: cobe@utrgv.edu
College of Sciences Office of the Dean: cos@utrgv.edu
College of Education and P-16 Integration: cep@utrgv.edu
College of Fine Arts: cofa@utrgv.edu
College of Liberal Arts: liberalarts@utrgv.edu
Website: https://careers.utrgv.edu
DEPARTMENT ADMINISTRATOR, SCHOOL OF MEDICINE
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Please see Special Instructions for more details.
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Posting Details
Position Information
Posting Number | SRGV8674
Working Title | DEPARTMENT ADMINISTRATOR, SCHOOL OF MEDICINE
Number of Vacancies | 1
Location | Edinburg, Texas
Department | School of Medicine / Surgical Specialty and MSK ISU
FTE | 1.0
FLSA | Exempt
Scope of Job | The Department Administrator is responsible for planning and organizing the department’s financial affairs, including business development, and for administering its clinical, educational and research programs. In collaboration with the chair of the department, the Department Administrator sets goals and objectives for the department and manages its relationship with the school, the university, affiliated hospitals and health systems, and other external entities.
Description of Duties
• Manages the department’s finance and accounting practices as well as its financial relationships with the affiliated hospitals/other external groups.
• Manages revenue/expense reporting, monitors/reviews expenditures, generates reports, prepares financial forecasts, identifies and analyzes financial problems and recommends solutions.
• Analyzes, prepares and makes recommendations on business aspects of proposals for new clinical, research and teaching programs (including financial feasibility, financial projections, effects on facilities and equipment, staffing implications, impact on department administrative and management structure).
• Annually updates the department’s comprehensive, multi-year business plan in alignment with strategic and long-range department plans.
• Monitors, reports and explains budget variances; addresses variances and presents alternatives for achieving goals.
• Supports decision-making by providing information regarding trends in research, teaching, or clinical practice; performing feasibility studies, cost and revenue analyses and projections; determining impacts on staffing, space, facilities and administrative structure.
• Supports and monitors research-related financial activities to assure compliance with university and funding agency regulations; prepares reports as required.
• Provides oversight and administrative direction for all grant management activities and clinical research compliance in the department in coordination with the Office of Sponsored Projects
• Manages the pre-award, post-award and close-out processes of all sponsored projects; functions as a departmental resource for PI’s when preparing grants.
• Oversees compliance with all funding agencies and the IRB to assure that all required information is maintained and reported on a regular basis and identifies, analyzes and corrects any discrepancies.
• In partnership, manages the clinical operations of the department, including accounts payable and receivable.
• On a regular basis prepares and presents management reports that monitor all aspects of the department’s faculty practice, e.g. billing, collection, productivity that will enable the department to set improvement goals, minimize expenses and maximize revenue.
• Determines the appropriate organizational structure and mix of staff to maximize operations and minimize expenses.
• Facilitates fulfillment of staffing needs (eg, defines position and staffing requests); coordinates employment, orientation and termination activities.
• Ensures staff receive necessary training in order to optimize performance of essential job functions; recommends, arranges for and/or provides training, coaching and developmental activities.
• Provides guidance to the Chair as well as analyses, financial projections and other information to support recruitment and retention of faculty, including evaluation and assessment of need for faculty and program administrative and business support.
• Works with the Chair and applicable office regarding resources available or needed to support students and education programs.
• Performs other duties as assigned.
Supervision Received | The department administrator reports jointly to the department chair and also has a defined secondary reporting relationship to the SOM Finance and Administration office.
Supervision Given | Direct supervision of assigned staff.
Required Education | Bachelor’s degree in Business Administration or related field from an accredited university.
Preferred Education | MBA from an accredited university.
Licenses/Certifications | None.
Required Experience | Five (5) years of directly related experience, including two (2) years of supervisory experience.
Preferred Experience | Experience obtained in Higher Education or Health Care Environment.
Equipment | Use of standard office equipment.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.
Other | Exceptional planning and organizational skills.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 12/01/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Working Title | DEPARTMENT ADMINISTRATOR, SCHOOL OF MEDICINE
Number of Vacancies | 1
Location | Edinburg, Texas
Department | School of Medicine / Surgical Specialty and MSK ISU
FTE | 1.0
FLSA | Exempt
Scope of Job | The Department Administrator is responsible for planning and organizing the department’s financial affairs, including business development, and for administering its clinical, educational and research programs. In collaboration with the chair of the department, the Department Administrator sets goals and objectives for the department and manages its relationship with the school, the university, affiliated hospitals and health systems, and other external entities.
Description of Duties
• Manages the department’s finance and accounting practices as well as its financial relationships with the affiliated hospitals/other external groups.
• Manages revenue/expense reporting, monitors/reviews expenditures, generates reports, prepares financial forecasts, identifies and analyzes financial problems and recommends solutions.
• Analyzes, prepares and makes recommendations on business aspects of proposals for new clinical, research and teaching programs (including financial feasibility, financial projections, effects on facilities and equipment, staffing implications, impact on department administrative and management structure).
• Annually updates the department’s comprehensive, multi-year business plan in alignment with strategic and long-range department plans.
• Monitors, reports and explains budget variances; addresses variances and presents alternatives for achieving goals.
• Supports decision-making by providing information regarding trends in research, teaching, or clinical practice; performing feasibility studies, cost and revenue analyses and projections; determining impacts on staffing, space, facilities and administrative structure.
• Supports and monitors research-related financial activities to assure compliance with university and funding agency regulations; prepares reports as required.
• Provides oversight and administrative direction for all grant management activities and clinical research compliance in the department in coordination with the Office of Sponsored Projects
• Manages the pre-award, post-award and close-out processes of all sponsored projects; functions as a departmental resource for PI’s when preparing grants.
• Oversees compliance with all funding agencies and the IRB to assure that all required information is maintained and reported on a regular basis and identifies, analyzes and corrects any discrepancies.
• In partnership, manages the clinical operations of the department, including accounts payable and receivable.
• On a regular basis prepares and presents management reports that monitor all aspects of the department’s faculty practice, e.g. billing, collection, productivity that will enable the department to set improvement goals, minimize expenses and maximize revenue.
• Determines the appropriate organizational structure and mix of staff to maximize operations and minimize expenses.
• Facilitates fulfillment of staffing needs (eg, defines position and staffing requests); coordinates employment, orientation and termination activities.
• Ensures staff receive necessary training in order to optimize performance of essential job functions; recommends, arranges for and/or provides training, coaching and developmental activities.
• Provides guidance to the Chair as well as analyses, financial projections and other information to support recruitment and retention of faculty, including evaluation and assessment of need for faculty and program administrative and business support.
• Works with the Chair and applicable office regarding resources available or needed to support students and education programs.
• Performs other duties as assigned.
Supervision Received | The department administrator reports jointly to the department chair and also has a defined secondary reporting relationship to the SOM Finance and Administration office.
Supervision Given | Direct supervision of assigned staff.
Required Education | Bachelor’s degree in Business Administration or related field from an accredited university.
Preferred Education | MBA from an accredited university.
Licenses/Certifications | None.
Required Experience | Five (5) years of directly related experience, including two (2) years of supervisory experience.
Preferred Experience | Experience obtained in Higher Education or Health Care Environment.
Equipment | Use of standard office equipment.
Working Conditions | Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.
Other | Exceptional planning and organizational skills.
Physical Capabilities | N/A
Employment Category | Full-Time
Minimum Salary | Commensurate with Experience
Posted Salary | Commensurate with Experience
Position Available Date | 12/01/2025
Grant Funded Position | No
If Yes, Provide Grant Expiration Date |
Posting Detail Information
EEO Statement | It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
Quick Link | https://careers.utrgv.edu/postings/49483
Special Instructions to Applicants | Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.
Additional Information | UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
Quick Link | https://careers.utrgv.edu/postings/49483
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you now, or previously, employed by The University of Texas System or any of its institutions?
- Yes - I currently am employed by the UT System or its institutions
- Yes - I have previously been employed by the UT System or its institutions
- No - I have never been employed by the UT System or its institutions
- * Are you a current UTRGV employee?
- Yes
- No
- * Please select your highest level of completed education.
- 6th grade education
- 10th grade education
- High School Diploma or GED
- Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
- Bachelors Degree from an accredited university
- Masters Degree from an accredited university
- Ph. D. or other terminal degree from an accredited university
- None of the above
- * Please provide the field of study for your education:
(Open Ended Question) - * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- 8 years
- 9 years
- 10 years
- Over 10 years
- * Do you meet the minimum requirements for this position?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Unofficial Transcripts
Optional Documents
- Cover Letter/Letter of Application
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
- Certifications and Licenses
- Training Certificates
- Other Document
- List of 3 References
- Unofficial Transcripts 2
- Unofficial Transcripts 3
- Letter of Interest
- Unofficial Graduate Transcripts
- Additional Document
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