Edtech.com's Summary

Arizona State University is hiring a Department HR Specialist 2. This role manages human resources activities including recruitment, benefits administration, payroll troubleshooting, and compliance with college and university policies. The specialist coordinates audits, visa applications, and employee relations to support faculty and staff effectively.

Highlights

Coordinate departmental HR activities with college administration and central OHR to ensure policy compliance.
Investigate payroll discrepancies and liaise with HR for resolutions.
Review and approve account expenditure requests with financial administrators.
Administer department timekeeping to ensure accurate recording of HR staff work hours.
Schedule and prepare for internal and external audits, including payroll reconciliations.
Manage staff and faculty visa application and renewal processes.
Perform clerical HR functions using software such as Workday, Google, Microsoft Office, and Smartsheet.
Coordinate personnel searches, hiring processes, and maintain personnel files following university policies.
Address faculty, staff, and student benefit issues by collaborating with the OHR Benefits office.
Oversee employee relations matters including complaints and grievances; may supervise and train staff or student workers.
Required qualifications include a bachelor's degree and three years of relevant experience or equivalent training.
Salary range: $48,600 - $60,800 per year, depending on experience.

Department HR Specialist 2 Full Description

Job Profile:HR Services Specialist 2

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$60,750.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Position Salary Range:

$48,600 - $60,800 per year

Essential Duties:

Works closely with college administration and central OHR to coordinate all departmental human resource activities to ensure adherence with college and university policies, practices and regulations.
Investigates payroll discrepancies and works as a liaison between the unit and human resources to reach a solution.
Works closely with the unit financial administrator or financial specialist to review account expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for human resource staff members.
Coordinates with auditor to schedule internal and external audits; including but not limited to verification of approval levels, salary for all employees, and written internal reconciliation process.
Preparing audit documents for payroll reconciliations. Perform routine payroll reconciliation in coordination with payroll end dates.
Coordinate all staff and faculty visa application and renewal processes.
Performs clerical functions with personal computers and appropriate software for various human resources processes including form preparation, report preparation, and other related functions.
Coordinate and process personnel searches and hiring, within the department, and maintains personnel files consistent with university policies and practices.
Works closely with college administration and central OHR Benefits office to research and resolve faculty, staff and student benefit issues.
Gathers relevant materials and coordinates with central OHR, to advise and assist staff in the handling of employee relations issues, complaints and/or grievances.
May supervise, train and evaluate assigned staff or student workers.
Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent human resource interest and ensure integration/collaborative support of college and university wide interests.
Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Desired Qualifications:

Knowledge of all applicable federal, state and regulatory requirements, laws and standards.
Knowledge of quality customer service standards, methods and practices.
Experience with ASU systems such as Workday, Google, Microsoft Office and Smartsheet.
Knowledge of human resource practices, regulations and standards.
Skill in planning, analyzing and establishing priorities.
Skill in establishing and maintaining effective working relationships.
Skill in effective communication.
Ability to work effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
Ability to develop and maintain cooperative working relationships both within and across organizational areas.
Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.
Ability to work effectively and collaboratively with faculty and staff.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
Regular use of standard office equipment including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.; This position receives regular review of objectives by department manager.

Department Statement:

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18254.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition at DL.ORG.HR.Staffing@exchange.asu.edu before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description